BoD minutes, for your approval. Corrections/comments welcome. If there are no corrections/comments, I'll post this to ocf-announce on Monday.

Jen

            OCF Board of Directors Meeting
                    29 September 1999

Board members present: Stephen Callahan (calman) Devin Jones (jones) (gm) Bem Ajani Jones-Bey (ajani) Stephen McCamant (smcc) Ken Ott (kenao) (gm) Susie Tang (suztang) Katrina Templeton (katster) (sm) Jennifer Tsoi (jentsoi)

Board members absent: Eugene Chan (ceugene)
Yosen Lin (yosenl) Luns Tee (tee)

Others present: Eugene Kim (eek) Akop Pogosian (akopps)

The meeting was opened at 5:15pm

Agenda: I. Welcome II. Reports General Manager Site Manger III. Old Business Web hosting policy Co-Location policy Printer purchase IV. New Business Moving to 310/312 Eshleman Web-based email Staff social Flyering Publicity budget Traning for future root-staff/SM User complaints regarding messages/pop bulletins ComfyBears Board meeting location V. BoD Elections VI. Go Home

II. Reports

General Manager

Devin reports that the the OCF participated in the Student
Activites Fair on 9/23 and it was great.  We set up a table and
many people stopped by.  Thanks to those who helped make it a 
success.  The OCF was also able to obtain a large, reclining
chair via an anonymous donation for the ComfyBears publicity
idea (see New Business).  Thanks to old staff member Eric
Mehlhaff (mehlhaff) who helped transport the chair to 217
Eshleman.  The OCF was also able to obtain (free) 2 large, used
whiteboards for our use (one in better condition than the other).
Ken reports that much of the equipment in 217 Eshlemen has been
moved to a pile, waiting to be moved upstairs to 310/312.
There's also been ongoing work done on the webpage.

Site Manager

Kat reports that Luns installed the CDR on mudslide.  Solaris 7
will be installed on mudslide soon.

III. Old Business

Web hosting policy

Devin drafted up a policy that was sent out via email to the
Board members to consider.  The highlights:
    * The OCF will do web-hosting for student groups at our
      discretion. In exchange, said groups agree to formally
      recognize the OCF for providing this service, such as
      in the form of a banner ad or a link to us.
    * There are two options on how we will redirect their site:
      1) name.berkeley.edu is typed and appears as the web address
      2) name.berkeley.edu is typed and appeas as
     www.ocf.berkeley.edu/~name/
    The Board also suggested some additions to Devin's draft:
    * The requesting student group should present their request
      at a Board meeting.
    * The OCF reserves the right to terminate web-hosting for
      groups at its discretion.  Reasons for termination may
      include: un-updated pages (a sign of disuse and thus no
      longer in need of this), or violation of any rules as set
      forth in our User Agreement.
While it was agreed that the student groups will need to obtain
the name.berkeley.edu domain from IS&T, there were disagreements
on what role the OCF should play in helping these groups get the
names.  Should we post the instructions on our webpage to
faciliate student groups who want to obtain this so that they may
request the domain from IS&T themselves?  Or should we
act as the intermediary between the student group and IS&T and
ask the IS&T for the domain on behalf of the student group?
Because of time constraints, the Board decided to table this
issue to the Board mailing list and to next week's meeting.

Co-Location

The Board decided to amend the OCF's 0fficial Co-Location Policy
(per Board meeting 28 March 1998) with the following:
    * All co-location requests must have a termination date, and 
      none should be longer than one semester.  Applicants may
      re-submit their request each semester, which is subject
      to review by the Board.
The motion passed unanimously.

Printer purchase

The motion to approve purchase of a printer (HP LaserJet4050N,  $1,378) was passed by email vote: 6-0-5.  The GMs will speak
with the ASUC regarding how we can make this purchase without
the use of a purchase order (i.e., on personal credit card).

IV. New Business

Moving to 310/312 Eshleman

Ken says that room 310 looks like it hasn't been touched at
all by the previous occupants since the beginning of the
semester.  Room 312, however, has been vacated, and we should
move some of the stuff in 217 to 312.

Web-based email (by mid-October 1999)

Ken wanted to begin development and internal testing of a
web-based email system for the OCF.  We will also need a
certificate for authentication/security purposes.  Stephen
McCamant mentioned that we can accomplish these things withhout 
certificates, but we would not be adding any security.

Staff social

Ken wants to organize a staff social in mid-October so that
staff can get to know each other.  It will be on a Saturday
evening (like 10/16 or 10/23) and Ken hopes many staff will be
able to attend.  A subcommittee was formed to help organize this,
consisting of Devin, Ken, and Suzie.  Others who want to help
out, please email gm@ocf

Flyering

Ken made about 500 flyers to be posted up in various places:
dorms, DCs, and campus buildings.  There were many volunteers
to flyer in the buildings they had classes.  Flyers will be
available in 217 Eshleman.  Please take some and help flyer.

Publicity budget

There was a motion to approve up to $2,000.00 of our current
budget for publicity-related expenses, such as paper, staple gun,
copies, etc.  The motion was seconded and passed 6-0-2.

Training for future root staff/SM (October 1999)

Devin will post some relevant topics on the web and also email
them out to BoD.  System adminstration training can be done
by the current root staff on a rotational basis.  Kat
announced that there will be a staff meeting in 217 Eshleman
after the BoD meeting.  All staff are highly encouraged to attend.

User complaints regarding messages/pop bulletins

There have been a few user complaints regarding the amount
of mail that is currently being sent to ocf-announce (mostly
meeting announcements and meeting minutes).  Ideas that were
tossed out to address this were:
    * A short message/blurb at the beginning of the message
      explaining to users what the mail was and why they are
      receiving it.
    * A "digest" that users could choose to subscribe to in
      order to receive these messages.

ComfyBears

ComfyBears is a publicity idea that gives people a nice interface
with Tele-Bears.  We will bring the chair out to Sproul, have a
phone connected to it, and allow people to access Tele-Bears
from the comfort of the chair.  We were able to obtain a large
chair from an anonymous donation.

Board Meeting location

Ken will work on getting a permanent room that has movable
desks and chais so that we may have the meetings in a circle.
Also, some Board members objected to Dwinelle as a location
because the building layout can be quite confusing.

V. Board elections

Eugene Kim (eek) and Akop Pogosian (akopps) were elected to the
Board by a vote of 6-0-2.

The meeting was closed at 6:35pm.