Open Computing Facility (OCF) General Meeting 11 September 2003 minutes by elliot and jones

In Attendance: (name - login) Patrick - cpfeyh Solitaire - sajmm Eleen - eleen Elliot - elliot Drew - tux Devin - jones Jack - jack Jun - kitajun Adrian - adrian Akop Pogosian - akopps Jimmy Kittiyachavalit - jkit Travis Reynolds - tiv

Introduction - Patrick introduced OCF and elected positions to new folks - Solitaire proposed a to do list and tutorial cluster - Akop reported the machines are moved to Heller except for war (the mail server)

Overview of OCF Positions - General Manager - do stuff - deal with money along with treasurer - deal with physical plant issues - Xavier/Tom Baker/chairs, blinds, air conditioning/campus-complaints/abuse - Site Manager - delegation, manage staff - head sysadmin

- Secretary
    - take and post minutes

- Board of Directors (BoD)
    - Done at every meeting, takes effect at next meeting
    - Need quorum to make official decisions

- Disk Management Board (DmB)
    - Disk oversite

- Print Inventory Management Panel (PIMP)
    - Print-czar
    - Print quotas
    - Paper/toner
    - Ordering Supplies

General Business - Talk of taking over CalLug - people think it's a good idea - still necessary? - still possible?

- Talk of sendmaill, cf
    - Luus?

- Any change log?
    - no, swatch
    - a change logfile

Elections - A 1 candidate clause for elected officials is suggested: "If there is only one candidate, balloting may be foregone, barring objection." This may be brought up later as a constitutional ammendment.

- General Manager (GM)
    - jkit volunteers
    - eleen drafted
    - jkit and eleen accept nominations as co-GMs
    - jkit and eleen elected co-GMs
    - Adrian says he'll do it next year

- Site Manager
    - jones and akopps nominated
    - jones and akopps accept after akopps is coerced
    - jones and akopps elected

- Secretary
    - elliot volunteers
    - elliot elected

- Faculty Sponser
    - Brian Harvey (Computer Science Department)
        - Nominated and approved

- Board of Directors:
    - Members by default because of position:
        - General Managers
            - Jimmy
            - Eleen
        - Site Managers
            - Devin
            - Akop
    - Other Elected Members
        - Patrick
        - Solitaire
        - Elliot
        - Jun

- Board of Directors Meetings Scheduled
    - Thursdays @ 8pm
    - Room must be assigned and posted

Procedures - Talked about reimbursement - expenses less than $50 reimbursed in cash - expenses greater than $50 reimbursed by check

- Use or make signs to notify lab users who is staff

- Staff office hours
    - Unscheduled for now
    - Post when resolved

New Business - Moving war from Barrows to OCF server room - 9/12/2003 - 10pm - 3am - change IP, DNS update at 3am - shutdown at midnight (end of 9/11, beginning of 9/12)

- Planned power outage
    - planned shtudown 1:30am 9/12

- Keys
    - Current possesors
        - Derek, Patrick
    - Patrick turning keys over to new GMs and SMs
    - Outside lock needs to be installed

- Server Room Security
    - Distributing combination to relevant parties
    - Combination change

- GMs need to meet with ASUC People

- Known Issues/Breakdowns in Lab?
    - Nothing currently

- Projects
    - PHP Upgrade w/XSLT extensions
    - Staff member list
    - Unified to do list
        - with staff assignments
    - UberOS working model
        - Solitaire's project
    - testbed network cluster
        - training
            - restrict use to training for useful OCF
              projects (see below)
        - possibly using old Pentium Pro systems
    - Staff training
        - how?  
            - train people for real OCF projects using
              to do list and testbed cluster.
            - invite staff to watch experienced staff make
              system changes.
    - Staff Proliferation Mechanism/Recruiting
        - Publicly visible information about (all the
          exciting) OCF activites

End of Meeting