Open Computing Facility (OCF)
Board of Directors (BoD) Meeting Minutes
9 October 2003
Table of Contents
- Attendance
- Minutes
- General Manager (GM) Message
- Printing
- Fundraising
- Site Manager (SM) Message
- Status Report
- Policy for Old Accounts
- Potential Electricity Bills to OCF
- ASUC Funding Bill
- Spare Equipment Going to Math Department
- Barrows Lab Cleaning
- ASUC Satellite Lab
- Implementing Log and Spam Assasin Server
- New Staff
- BoD Elections
- Closing
Attendance
In Attendance
name (login)
- Will Orson Harris (wharris)
- Paula Balciunaite (balciun)
- Darin McGill (darin)
- Bem Ajani Jones-Bey (ajani)
- Akop Pogosian (akopps)
- Elliot Block (elliot)
- Solitaire MacIan (sajmm)
- Yonathan Asfaw (yonathan)
- George Wu (geo)
- David A Fullmer (remlluf)
- Charles Patrick Feyh (cpfeyh)
- Jimmy Kittiyachavalit (jkit)
- Eleen Chiang (eleen)
Board of Directors as of This Meeting
| name (login) | attendance | notes |
|---|---|---|
| Akop Pogosian (akopps) | present | |
| David A Fullmer (remlluf) | present | |
| Devin Jones (jones) | absent | |
| Eleen Chiang (eleen) | present | |
| George Wu (geo) | present | |
| Jimmy Kittiyachavalit (jkit) | present | |
| Elliot Block (elliot) | present | |
| Jun Kitagawa (kitajun) | absent | tonight is second consecutive absence |
| Nicholas Joseph Stahl (njstahl) | absent | |
| Charles Patrick Feyh (cpfeyh) | present | |
| Solitaire MacIan (sajmm) | present | |
| Yonathan Asfaw (yonathan) | present | |
| Patrick Henry Lee (phlee) | absent |
Statistics:
- total members: 13
- needed for quorum: 9
- present: 9/13 (69 percent)
- absent: 4/13 (31 percent)
Board of Directors as of Next Meeting
| name (login) | notes |
|---|---|
| Akop Pogosian (akopps) | |
| David A Fullmer (remlluf) | |
| Devin Jones (jones) | one absence going into 10/16/03 |
| Eleen Chiang (eleen) | |
| George Wu (geo) | |
| Jimmy Kittiyachavalit (jkit) | |
| Elliot Block (elliot) | |
| Nicholas Joseph Stahl (njstahl) | one absence going into 10/16/03 |
| Charles Patrick Feyh (cpfeyh) | |
| Solitaire MacIan (sajmm) | |
| Yonathan Asfaw (yonathan) | |
| Patrick Henry Lee (phlee) | one absence going into 10/16/03 |
| Will Orson Harris (wharris) | |
| Paula Balciunaite (balciun) |
Statistics:
- total members: 14
- needed for quorum: 10
Changes to Board of Directors:
Meeting Minutes
Opening
Quorum achieved, meeting opens
General Manager (GM) Message
Printing
The printer's still counting pages wrong. One double-sided sheet counts as two pages, and one single-sided sheet also counts as two pages.
Fundraising
Keep/start doing it!
Site Manager (SM) Message
Status Report
Akop Pogosian (akopps) has been fixing things in the background, such as our mail servers.
Policy for Old Accounts
- We don't provide service to expired student groups.
- We don't close old individual accounts unless the user asks us to.
- We do not speak of rereg.
- We do provide service to old individual accounts, if the user can prove their identity (e.g. for changing passwords).
- There has been talk of starting an opt-in system, where all users have to renew their account each semester or else it's terminated. This system has not been developed.
Electricity
- Building Operations People:
- Tom Baker
- Richard Watson
- John Rolly(sp?)
- When we first moved in, there was talk of signing a Memorandum of Understanding (MoU) with Building Operations
- We never signed any MoU with building operations.
- We do have a MoU with the ASUC Auxiliary authorizing us to use Heller Lab.Currently, ASUC pays for OCF's large electricity bill
- Now, Building Operations wants to potentially charge OCF for electricity
- We use a lot of electricity, the bill would be expensive.
- No staff should sign anything from anyone, they will jump at any chance (legitimate or otherwise) to charge us. If someone inadvertantly signs away our money, even if s/he is not authorized to, it could still be very difficult to get our funds back.
- Electricity bills are calculated according to equipment generalizations, not our actual usage
- Even if we tried to save electricity, it wouldn't reduce our bill--we'd have to get rid of some of our equipment and wait until the next time they recalculate our inventory.
Funding
- Devin Jones (jones) and Eleen Chiang (eleen) went to the ASUC to try to get more funding
- An ASUC bill was written up on Monday, cosigned by David A Fullmer (remlluf)
Spare Equipment Going to Math Department
- Sun monitors are in Heller Lab, but hey need to go back to Barrows. Charles Patrick Feyh (cpfeyh) plans to move monitors back later this night (10/09/03).
- Ultra1 machines are still in Barrows, but they need to go to the math department.
- Sun monitors eventually need to go to the math department.
Barrows Lab Cleaning
- The Cart is still in Barrows.
ASUC Satellite Lab
- The OCF is now committed to providing five of our Dells and one printer to the ASUC. We're to set up a secondary cluster in Eschleman.
- Devin Jones [jones@OCF.Berkeley.edu] has been negotiating with ASUC regarding this setup.
- David A Fullmer [remlluf@OCF.Berkeley.edu] also has info.
- They want their cluster ASAP
- We should tentatively do it within about two weeks
- It might be useful to build the ASUC's cluster before our funding bill gets to their table, that way they may have a more favorable outlook towards us.
Implementing Log and Spam Assasin Server
- Akop Pogosian (akopps) thinks using two (ideally) or one Dell as a syslogd server and spamd server would significantly reduce the load on war.OCF
- the server would run a minimal install of Debian Linux (stable) with the server daemons. Wouldn't need XWindows or NIS+ integration or anything, would be fairly standalone from our network.
New Staff
Paula Balciunaite (balciun) wanted to join staff, Bem Ajani Jones-Bey (ajani) volunteered to teach/set up her account for staff.
BoD Elections
Will Orson Harris (wharris) and Paula Balciunaite (balciun) elected to BoD
Closing
Eleen Chiang (eleen) motions to close and Jimmy Kittiyachavalit (jkit) seconds