Ocf minutes 2003 10 23

Minutes for 23 October 2003

Open Computing Facility (OCF)

Board of Directors (BoD) Meeting Minutes

23 October 2003

Table of Contents

  1. Attendance
    1. In Attendance
    2. Board of Directors as of this Meeting
    3. Board of Directors as of next Meeting
  2. Minutes
    1. Personal Introductions
    2. Clarification on GM Voting
    3. General Manager (GM) Message
      • Signed up for live.berkeley.edu
      • Signed up for iGive
      • AC is Fixed
    4. Site Manager (SM) Message
      • Virtual hosts created
      • Assisted CalFacts
    5. Cleaning and Organizing
      • Cleaning
      • New location for printer paper
    6. Voting on Potential Purchases
      • Our Current Budget
      • Paper
      • SSL Certificates
      • Webcam
        • Robotic arm discussion postponed
      • Supplies
    7. General User Account
    8. ASUC Satellite OCF Station
    9. Fundraising Update
      • Contacting Companies
      • T-Shirts
    10. Printing Quota Issues
    11. OCF Social Events
      • Mondo Gelato tonight
      • Other options for the future
    12. OCF Documentation Project
    13. Miscellaneous Questions
      • Problems with people who have the same (real) names
    14. BoD Elections
    15. Closing

Attendance

In Attendance

name (login)

  • elliot
  • mbh
  • njstahl
  • laotzu
  • yonathan
  • phlee
  • geo
  • cpfeyh
  • akopps
  • remlluf
  • jones
  • wyc
  • sajmm
  • kaisenl
  • jkit
  • eleen
  • kitajun
  • ajani

Board of Directors as of This Meeting

name (login) attendance notes
akopps present
jkit present
eleen present
geo present
remlluf present
cpfeyh present
jones present
elliot present
sajmm present
yonathan present
wharris absent tonight is second consecutive absence
balciun absent tonight is second consecutive absence

Statistics:

  • total members: 12

  • needed for quorum: 8

  • present: 10/12 (83 percent)

  • absent: 2/12 (17 percent)

Board of Directors as of Next Meeting

name (login)

notes

akopps

jkit

eleen

geo

remlluf

cpfeyh

jones

elliot

sajmm

yonathan

mbh

njstahl

phlee

kitajun

Statistics:

  • total members: 14

  • needed for quorum: 10

Changes to Board of Directors:

  • Dropped

    • wharris

    • balciun

  • Added

    • mbh

    • njstahl

    • phlee

    • kitajun

Back to the Table of Contents

Meeting Minutes

Opening

Quorum achieved, meeting opens 8:11pm

Personal Introductions

Everyone introduced her/himself, with names and positions at OCF.

Back to the Table of Contents

Clarification on GM Voting

wyc and ajani say: GMs can't second motions

GMs can't vote unless it's a tiebreaker

Procedure:

  • First ask if all are in favor

  • If no, then do a secret ballot

  • Count yes, no and abstains

  • Votes need 50.1% not counting GM

Back to the Table of Contents

General Manager (GM) Message

live.berkeley.edu

  • jones has signed us up for live.berkeley.edu

  • eleen: In the future, our events will be posted on their Live system.

    • wyc: We shouldn't support CSBA (who sponspored Live); they e-mail spam us.

    • jones: They come up with good ideas at more than 50 percent of the time

iGive

  • Ken has set up iGive for us.

  • What is iGive?

    • iGive is a system where people can buy items online, and a percentage of the cost of the item goes to the OCF.

    • Same idea as eScrip

    • To use it, you have to enter the OCF's identification code (not specified in meeting) when you buy.

    • iGive sells through any number of popular retailers (example given was Best Buy).

AC is Fixed

  • Circuit breaker has been replaced.

  • AC should be capable of being on all the time; if it is off, then someone has turned it off intentionally.

Back to the Table of Contents

Site Manager (SM) Message

Virtual Hosts Created

  • jones has created a number of virtual host accounts for people.

Assisted CalFacts

  • jones helped CalFacts with their "totally insane" web project.

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Cleaning and Organizing

Cleaning

  • jkit: Things that need to be cleaned:

    • Keyboards, especially those of the Windows machines.

      • If everyone could clean one keyboard, it would really help.

      • Ideally, one person could take responsibility for maintaining one keyboard.

    • Behind the computers and monitors

    • The lab in general

  • If you're in the lab and there's a free computer, take the opportunity to clean.

  • Cleaning supplies are located in the bottom left desk drawer.

New location for printer paper

  • Printer paper should be accessible to all staff.

  • We're moving printer paper out of the server room into one of the file cabinets.

  • The key to the paper cabinet will go in a lockbox

    • We're obtaining a lockbox from Barrows.

    • Staff will get the combination to this lockbox.

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Voting on Potential Purchases

Our Current Budget

We have $5000, including the $1000 ASUC is supposed to (but has yet to) give us.

Paper

We need to buy paper. Estimated cost: approximately $2000

SSL Certificates

  • Purpose: to provide authentication from e-mail clients to our server, we need a certificate.

  • This certificate needs to have a signed public key from an SSL certificate authority.

    • The certificate authority is an organization that verifies your identity before selling you a certificate.

  • The certificate authority must have their key built into all browsers

    • That is, our provider needs to be reputable enough such that software providers (e.g. Microsoft) have programmed their software (e.g. Outlook) to trust certificates from the given provider.

  • jones says that the cost is between $150 and $400.

  • jones wants permission for a purchase of no more than $500 (for each cert, see below)

  • There is a yearly renewal fee for a certificate.

  • akopps: we need two certificates, one per hostname.

    • We need one certificate for our e-mail server, and one certificate for our web server (for webmail, etc.).

  • remlluf: Forthcoming campus policy requires all mail servers to have relaying disabled and have a certificate of authentication.

    • In the distant future, campus will provide SSL certificates, but not any time soon.

  • The certificate will help us relieve our open relaying status.

  • The Board of Directors voted unanimously to approve spending of up to $1000 to obtain two SSL certificates.

Webcam

    • Purpose

      • Not for security

        • Remlluf: Can we hook it up to be a security device

        • Devin: it's possible

      • Lets you see how many people are there

      • It's cool

      • Tradition--since 1999

      • It makes Devin and Wayne sad not to have it :(

    • Price

      • Eugene looked into price two weeks ago: $100-$200

      • wyc: USB webcams are a lot cheaper, $20-30

      • jones: the kind we want is cheaper. Cheapter ones are less detachable.

        • This is good because they're harder to steal

      • jones: It was would be nice to just allocate $ now

      • jkit: should the payment money come from ASUC allocated funds or miscellaenous funds?

    • Implementation

      • We could use a cheap computer or video card to do it

      • akopps looked into hooking it up to a Sun but couldn't find the software

    • Vote to allocate up to $200

      • For: 4

      • Against: 2

      • Abstain: 1

Robotic arm discussion postponed

Supplies

Eleen: do we have enough supplies?

Cpfeyh: yes.

Back to the Table of Contents

General User Account

remlluf: Under forthcoming campus policy, general user account is prohibited.

Everyone needs a unique account with password, passwords must be encrypted.

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ASUC Satellite OCF Station

    • jones: they have tables but no attachment spot for security

    • we'd have to drill holes

      • they're probably ok with this

        • devin asked tayina, no response

    • have building ops drill holes or use?

      • Jones wants to do it himself, not wait for anyone

    • jones is going to set up machines on Sunday afternoon at about 2pm in OCF lab, get them ready to move

      • interested staff can come

Back to the Table of Contents


Fundraising Update

Contacting Companies

    • Cpfeyh

      • contacted an old staff member

        • no response

      • trying to find chanels to go through

      • gateway

        • there's a specific bond line

          • got errors and didn't have enough info

      • has partial draft of a letter

      • couldn't find corporate address

      • doesn't need help yet

    • people can help find

      • need avenues for asking companies for donations

      • info for specific companies
        • amd, apple

      • if people know or are interestied in finding out, let him know



T-Shirts

    • Nick
      • contacted vendor
        • need more info to get quote
          • do we want double sided?
          • Colors?
      • Ideas
        • shirt design contest
          • free shirt and prize
      • Bem
        • make a contest sign, put it up in lab
        • more visibility that OCF is student group
      • designs
        • to whom does this shirt cater?
        • Only OCF staff? OCF users and staff?
        • Everyoen?
      • Eleen: make a flyer with guidelines and deadlines
      • wyc: vanity e-mail address?
        • Devin: does anyone care?
        • akop: anyone can get vanity hosting at uclink
      • virtual hosting: NO
      • quota increase BAD
      • long term changes bad
      • wyc: rollover pages?
      • prize set at a free shirt and 250 pages for you or your friends

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Printing Quota Issues

It's confirmed that 1 page (single or double-sided) always counts as 2

Find where the quota decrements and divide by 2

Tell anyone who asks “show us a page with 1 side!”

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OCF Social Events

Mondo Gelato Tonight

  • We're going!

Other options for future

  • Barbeque
  • DDR
  • We used to eat after bod
    • but BoD is late now
  • LAN Party
    • internal lan party is cool
    • outsourced and paying lan party is bad
  • Poker
  • Social ideas? Email GM

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OCF Documentation Project

Use the wiki

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Miscellaneous Questions

Jkit: feel free to ask questions

What happens if fist someone and there's already an account with the same name?

check directory.berkeley.edu

ask root staff

bring this up online

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BoD Elections

New BoD

njstahl

jun

mbh

phlee

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Closing

Bem motions to close

Devin seconds

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End