9/27/2007 OCF General Meeting

• indicates person is on BoD as of 9/28/07

akit wjm sahnn gcwong mkendall sle geo yury cardi sluo kloh dmchan elliot abhi wln gordeon

GM AGENDA

MOTION - sluo: I move to appoint everyone in this room to BoD and give discretion to ... appoint or remove if necessary(?) yea: 13 passes

Current Budget: 15,171.96 - akit said wrong budget last week

Microsoft Licenses - takes about a week to see if we qualify for non-profit - $59.99 for '07 license key, $28.13 for '03 media kit (?) - we need to get both

geo says something about jvarga

Paper - sle: 1.7 cents per page for paper and toner (not including maintenance kit) - yury: - 70,000 pages so far this semester - about 130-200 thousand per semester - sle: - we use about 1 toner every 8-10 days reducing toner usage: - yury: we have a crude way to estimate percent coverage per print job - we can track usage, but do we want to? - currently we advertise as "250 pages" - should we reject/invert print jobs that use a lot of ink? - sluo: there's nothing much we can do for the fall semester - we can look at how much is used for the fall semester and set a rough base for the spring - yury: 5% coverage is considered standard - we can start filtering right now and stop people from printing really black slides - invert for them or not print for them - but what if it messes up? - we will have a testing period, but still - elliot: we can also measure the number of problem pages before we implement it - yury: what if someone wants to use their entire 250 pages on black slides - sluo: i suggest we enable logging of the data and come back later after having thought of possible solutions and with hard numbers

Maintenance Day - previous day cancelled due to low attendance - suggested new date: Saturday, Oct 6 - akit will send out email polling for dates people can make

Transformers movie night? Angel Island trip - further information TBD

This guy came in and he's an RA - a bunch of RAs came in to organize this huge "bearhunt" in SF - wants a website ~adh - he's not OSL registered but wants a group account (so they can get vhosting) - don't the reshalls have their own association? - sluo: they're not really a department, nor do they... (something I didn't catch)-

MOTION yury: motion to give them a group account yea: 10 nay: 0

MOTION sluo: motion to add gordeon to BoD yea: 10 nay: 1

SM AGENDA

New PCs for island - quotes from Lenovo, Dell - dell is around $700-- we can get two kinds - $656 w/ monitor - $725 w/o monitor - Lenovo - sle thinks we can haggle and get a better deal - we're still looking into it

This means need to fundraise. - milki says we are really short on money for computers, if this is the price we're looking at - yury: this is outside of the budget we "allocated" - sle: Build Your Own (BYO) systems don't have warranty and no OS licenses - wjm: the Fry's deals still stand-- $250 with $100 rebate - we could add enough RAM to make these decent - akit: I'd rather we pay more and get ones that last longer - sluo: some have greater power consumption than others-- ask ASUC for support for "going green" - a "haha just kidding" solution, says sluo - cardi: might we be able to get academic versions of software like MatLAB, Labview? - yury: I really think we should get video cards good enough for running vista - it's a shame to have vista licenses go to waste - about $50 for 256 mb cards a year ago, now it's probably cheaper - cardi: when buying these machines do we have to think about supporting publishing programs, etc. - yury: it was removed from the final MOU, so we don't need to

Quotas - yury: a lot of our users have excessive quotas, i.e. dwc - dwc has given an explanation for having 1.5 gb mail(?) quota - among other users - dwc has a 3.5 gb home quota - i suggest we drop people's quotas back down to normal, except for the people who raised exceptions - sluo: explanation for dwc's quota is that he gets postmaster mail - several gb per day - it's easiest to manage if the quotas are high, and there hasn't really been abuse - i see no reason to take it away - yury: i've told him alternatives - (i didn't catch what these alternatives were) - dwc says he's willing to do this if asked to do so - lower mail quotas back down to...? - we'll get a list of the people and look over - dwc can keep his mail quota until SM tells him to do otherwise

HOZING - suggestions for a copyright policy - written by sahnn, sluo, wjm, and whoever else happened to be in the lab - yury: I don't feel I've had adequate time to look this over - yury: problem with the part about acknowledging in writing that they received the warning - different options proposed (1) and (2) - yury: what if someone is out of the country, etc. and can't come in person - would like to reword it

willis enters the room

MOTION - elliot: motion for 30 seconds of silence and deep breathing passes

Discussion - wjm: his reasons for writing option (2): - a person may be torrenting very little and someone just happens to see them - whereas others may be torrenting a lot more, which doesn't seem fair - sluo: the amount of hozing itself is not that relevant - it's about the illegality of the action, which still stands, not the degree of hozing resources - sluo: the weeklong grace period is to fit in with the amount of time DMCA allows - account for "propagation delay" of relaying messages between DMCA, campus, and the OCF - yury: user should be allowed to explain his/her actions - problem with 2nd paragraph - "beyond reasonable doubt" - change to something like "if the user has had a chance to explain his/her actions and it is demonstrated beyond...." - sluo: reasonable doubt is mirroring actual legal wording meaning that any reasonable person would come to that conclusion - sluo: user will always have a chance to explain

Options (1) or (2) - Deals with situations when a staffer knows you have stuff that may be illegal, although there has not been a takedown notice - yury: are staffers obligated to send a warning every time they see it? - this is too much trouble - i don't think it is a big enough problem - we should not pursue it this actively - sluo: (explaning for willis) - right now we have no policy for this - this goes into policy and is not a constitutional amendment - yury: I dont' think we should be hunting people down - this isn't the the spirit in which OCF has been working - sluo: I have no qualms about applying this policy to stuff that I noticed - yury: I don't think we should treat it as a DMCA notice - sluo: from a legal/moral perspective the only difference from getting a takedown notice is that "they" (the DMCA) haven't noticed yet - elliot: i like the idea of reserving the right to take action - yury: i don't think we should treat it on the same level as an actual DMCA takedown - we shouldn't be trying to catch users - kloh: if we've already told them once, shouldn't they know not to do it again? - mkendall: would like to remove word "store" in the first line - dmchan: aaron and thomson say hi - sahnn: let's decide which parts we agree on, which parts we need to debate more, and decide - yury: consideration of partially denying services - if we disable their account they will never get the notice - this is kind of... "not nice" - akit: decide on hozing next week? - sluo: i'd like to get this done as soon as possible, during this general meeting - sluo: move to vote would require choosing either (1) or (2) (or another option)

1st amendment: - sluo: a footnote about clarifying "reasonable doubt" that he will email later

2nd amendment: - sluo: change wording of "files" to "actions" - wjm: let's say you're hozing, will probably be greater than 3 mb... something that is lost on me - yury: is storing files in RAM illegal? - sluo: files may or may not be infringing depending on who possesses them - but whether an action is infringing is well-defined

MOTION yury: motion to table yea: 2 nay: 3 motion fails

the footnote about clarifying "beyond reasonable doubt" went through

• yury: want to push to next week
• sluo: can we get a resolution on "actions"
  • the action that prompted the takedown notice or the action you are aware of that may be illegal

straw poll (non-exclusive) - accepting it with the two amendments and (1): 3 - accepting with the amendments and (2): 3 - neither one: 1

MOTION another motion to table: yea:3 nay:6 motion fails

MOTION motion to give 15 minutes to come up with an alternative option to (1) and (2) yea: 10 nay: 1 passes

Meeting resumes.

• yury:
  • for the sake of helping users rather than hurting them
  • and for the sake of easing administrative tasks
  • propose that rather than forcing deactivation of account, it will be left to the discretion of the SM
• sluo: yury's proposal different from (2) because you could receive continuing takedown notices depending on SM whereas in (2) you can get permanently disabled (i didn't understand what he meant there)
• mkendall: I think what yury is saying is the same as (2)
• yury: first time will not count as same as takedown notice (no official warning), second time is at SM discretion
• geo: I propose a Wall of Shame

sluo requests amendment to (2) - to add the DMP (decision-making process) and remove last sentence about majority of root staffers - wjm: not friendly to the amendment to (2) - How do you do it if not with a majority? Do you want it as a separate option? - sluo: never mind

• yury: about (3) - user will not be treated as having received a takedown notice at the first offense.
  • just an informal notice, not a formal warning
• wjm: straw poll - do we agree on the first three paragraphs? yea: 11 nay: 0

MOTION - yury: motion to strike the first option motion is not seconded

yury: (3) replaces governing body with SM, first offense cannot be treated as takedown notice

straw poll-- runoff will go to official vote: which options do you feel comfortable with? (non-exclusive) (1):6 (2):10 (3):5

MOTION Official vote between (1), (2), and none of the above (1): 1 (2): 7 none of the above: 1 abstain: 4 (9 out of 13 on BoD have voted)

(2) wins.

Consequences for Dima sluo: would like to apply new policy to dima (counting his past offenses) do we continue to forward dima's email at all, time-limited, not at all?

MOTION - sluo: motion to leave disabled permanently seconded

MOTION - mike: reenable at christmas

MOTION - yury: motion to apply this policy to dima (without counting past offenses) seconded

• sahnn: should we be applying this retroactively?
  • this is not how US laws work
• sluo: however, he is violating laws and campus policy
  • that what dima was doing was illegal is not disputed
  • therefore the problem of retroactive action is not relevant
• yury: we have never done this in the past, so if we start now we should follow the policy
• elliot: last time i talked to dima, he's done with ocf and doesn't care
  • just wants his mail forwarded for a short time

We have three motions on the table: 1) sluo's motion to permanently disable account 2) mike's motion to reenable at christmas 3) yury's motion to forward his mail until an SM decides is no longer appropriate

(1) disable permanently: yea: 4 nay: 1 most peopel abstain, motion fails

(2) reenable at christmas: yea: 3 nay: 7 motion fails

(3) forward mail:

forward for 1 month and then done:

straw poll-- forward mail yea: 3 nay: 1

limit time to end of semester yea: 6 nay: 0

wjm: motion to extend dima's mail forwarding until end of semester yea: 10 nay: 0 passes

Meeting closes at 9:33(!) pm