OCF BoD Meeting 9-29-11

Attendance: Dara Adib daradib Kenny Do kedo Kevin Fang kfang Jay Jung jakakxl Aditya Kaulagi akaulagi Sanjay Krishnan sanjayk Loren McIntyre mcint Kathryn Mock kmock Raphael Townshend raphtown Felix Wong waf

Consolidated To-Dos: Technical:

Need to set up backups. Set up lumiere (color printer), we have toner waiting for it. IEEE - Networking equipment, servers. Take? Quota warnings, monthly, printing Block access to group accounts on lab machines

Non-technical:

Personal list of email addresses for everyone on BoD Need to articulate to users how to store/save files Staff Training Session Create policy for student group printing Need guidelines on printing, giving pages back (give back <= 20, or BoD approve) post on website Discuss technical soln: more meta-information to deal with printing errors. Pages given back, etc Need consolidated place for policy, need to be transparent. >> New webpage

BoD meeting 7:07 to 9:05 PM

Votes, approved: BoD Purchase Policy: “Agent cannot move any purchase, excepting BoD approved purchases, to Stage 2 (reimbursement) until 36 hours after a fair attempt at contact of all members of BoD has been made, with no objections raised.”

BoD extra v-host approval: v-host request for ReUSE, have: exchange.berk, reuse.berk. Approved new v-host: freestuff.berkeley.edu

DEFERRED BoD Vote: On disabling printing for group accounts (non-financial consideration) group account can pay for pages.

Donation: Jonathan Young, $500 value donation. 2x D-Link DGS1024 D (1-Gigabit switches)

SMs Report: ReportTracker, nothing yet. Jobs: Set up webserver - Debian: kenny, kevin, jay and felix; hal, needs HDs Migration: LDAP, Kerberos - sanjay lead, loren help

GM Report: OCF operational as of Monday, because 1 HD failed, RAID degradation to minimum. Everything taken offline to preserve last copy of data, as backups had previously (recently) failed.

Need to set up backups. On new machine. Buy SATA or SAS HDs for backups. 2 backup disks.

Active servers: mudslide (with mon, reportTracker) and tornado. Old/broken machines moving out. Server room & lab space cleaned, E-waste from server room

ASUC audited us, Wednesday 9-28-11, 3:00 PM (Dara notified by email, night before) Record for Disk Array and Disk Array HDs, 8 Dell monitors: (2 accounted for, 4 in lab, and 2 missing)

Printer issues: Leaking toner cartridges, new supplier Staples, Re-manufactured toner $70 vs $300 per cartridges, x5 printing costs if updated.

GM delegates Loren secretary

epidemic (disk array) can fit more drives, should buy hard drives. Prices: 2 TB for $210, 1 TB for $105 (SATA). For HAL: SAS 400 GB for $400. 4.9 TB alloc'd for RAID. Move to RAID 10.

pollution drives, in machine when it failed: 2x2TB SATA, 4x400GB SAS, 1x2TB SATA-spare, 1x400GB SAS-spare

For the record: ejc.berkeley.edu, also has esc.berkeley.edu -- Eng Student Council

Group accounts should not have printing quotas. Not the service we exist to provide. Why now: Proposing because we have an explosion of new accounts, printing and new users in the lab. User page limit-250 page significant budget difference. 20% our additional cost for recycled paper. Official toner much more expensive

No more saved homefolders on linux desktops, to speed up NFS Printing: Staples gives $2 in-store credit for recycling toner. Users have asked us how to additional pages. Want to bring in library users, not copy center scale print jobs. If users start paying for printing, will be more aggressive => NOT GOING TO SELL PAGES.
Ways to get more pages? Have users get receipt from Staples toner cartridges.
-You get 250 pages advertised, and you get 25 pages to cover for errors. 275 in quota

Need guidelines on printing, giving pages back, etc. -- posted online We need more meta-information about printing errors. Pages given back, etc

Need consolidated place for policy, need to be transparent.

Trivia: We host a Debian mirror: debian.ocf.berkeley.edu/ mirrors.kernel.org topographically close to us, but down (frequently?/no longer in use) Student Regent is in Berkeley Online approve 1000 new users in ~3 months, normally 1500 new users per 1 year RAID arrays do not support intermixing of standard and enterprise drives All our servers are slower than desktops Can now logon to many linux desktops at once. Sun ULTRA 450 (Disk Array) - Keep as table/fridge ?