2014 10 20

2014-10-20 6:12pm OCF Board of Directors Meeting

Directors in attendance: - Abhi Kalakuntla - Ajit Unnam - Brian Sang - Chris Kuehl - Giulio Zhou - Kevin Peng - Matthew McAllister - Nick Impicciche - Peter Wu - Ronald Kwan - Takeshi Mochida

  • Updates on building computers
  • Start by building a staff computer, move on to other computers if a success
  • Send your builds (budget < $1000) to Chris and Nick before Wednesday

  • Discuss changes, will discuss at next BoD and maybe purchase

  • Printing costs

  • We're printing even more than last year
    • More people printing
    • Larger daily cap (15 instead of 10)
    • ~3500 pages per weekday average
    • 1 toner, 2.5 cases paper per week
    • Actually seem to be using more paper than this :(
  • Budget is about $10,000 per year for printing
  • Projections
    • At current rates, with genuine toner and 100% recycled paper:
    • monthly: $1,625
    • yearly: $12,500
    • At current rates, with genuine toner and FSC-certified paper:
    • monthly: $1,425
    • yearly: $10,900
    • (note: these numbers assume high paper costs, especially for non-recycled; we can usually get slightly cheaper)
  • Prefer to limit printing or switch to FSC (but non-recycled) paper?
    • BoD unanimous on using FSC paper, although prefer recycled if/when we can get it cheaply
    • Difficult to justify spending significantly more for 100% recycled paper
    • Ask ASUC for more money next year?
  • High possibility we still need to limit printing
    • Wait until spring if possible
  • Chris reached out to Staples to ask for better prices
    • Spoke with account rep, waiting to hear back later this week

  • This will be a much bigger problem next year when moving to the new space

    • More computers, bigger space
    • Almost certainly more printing
    • Still need to eventually replace the aging printers

  • Apache Spark

  • Presentation by Abhi on Spark
  • Can do a cluster setup at OCF
  • Want to make it available not just to OCF, but also outside
  • Tricky to set up in cluster
    • Difficult issues when dealing with untrusted users
    • Definitely need to put workers in VMs
  • Sanjay is very familiar with Spark, might have advice
  • Want to set up VMs on desktops, puppet the entire thing

  • If interested, contact Abhi

  • Next time

  • Chris to give a presentation on puppet
  • Discuss more about building computers

Meeting ended at 7:00pm