Board of Directors Meeting

Attendance: zdong joalfe mcint shichenh abizer minos baisang jvperrin nickimp chuang nikitnainwal kpengboy willh jasminev ashleychien tanx dkessler trliu soohee chuuhaowang bchieng shaurya mattmcal ldw vaibhavj

Quorum for this meeting is 8

Meeting Started at 19:11

• <6028>: Ideally we should get more people to look at the final application

• <5952>: We currently have 40, need 100

• <5944>: We have the tech fund money for it, and the 1080 Ti's are out Jason will be getting the quote from Silicon Mechanics Voted on buying, passed

• <6002>: We should just take one of the old computers and stash it in the server room Useful if the lab is closed and we don't want prying eyes George: Are we using the Celerons Nick: We don't need to save that much money Vote passed

• <5860>: Suggested one had horrible reviews, but good on staff for the suggestion Missing the old GPU from eruption Voting on buying the standing desk, the two monitors, and the computer for it (delaying the purchase of the GPU) Allocation of 2.3-2.4k dollars, passed

• <5397>: We have one on the staff computers, looks nice Plan on getting 500 stickers made Vote passed on buying 500 stickers

• <5985>: We need better wires to get rid of our current jank setup, but the vendor is sketchy Not ordering, not enough research done George: EE16A provides them!

• <6022>: Less buying trivial stuff, we've already made most of our planned large purchases We should reserve money if an emergency happens, e.g. pagefault blows up and we need to replace it George: Clarification, this freeze doesn't apply to misc funds

• <6014>: Nick has finished a script that will log you out after 30 min of lockscreen during open hours

• 90 minutes if lab is closed Kevin: If the autologger launches at 8:29am, will it run for 2 hours? Nick: That can be fixed The script is a backup, staff shouldn't do this in the first place

• <5167>: Discuss more next week, should be what we agreed on last week anyway Staff should read/comment on this by next week, prepare to vote

• <5950>: We will be dusting off all the computers after the meeting today.

There are startup tasks in RT that can be done by staff not so familiar with OCF architecture

• <5268>: Time is running out in the semester, we need to do this if staff wants it We have designs, real priority is to go to t-shirt designing sites and ring up quotes Demand can be ballparked

• <6024>: Some people wanted it renewed Brian: IDK why we even have this Nick: 2 and a half years ago, we decided to buy a bunch of domains. It was funny. abizer: we should renew to stop domain parking, its only like fifteen dollars Charlie: make the ocf sexy again Vote passed to renew domain.

• <4829>: Our policy is that we require a "hosted by the OCF" and a university disclaimer This is rarely enforced (see ASUC) Nick: We should absolutely make this policy concrete, i.e. send strongly-worded emails to websites that don't follow Charlie: We should ask but not take down the sites Kevin: Might it be ridiculous that we demand our parent ASUC to do this? Nick: The ridiculousness is that we joined the ASUC for its visiblity services, we definitely should not just abide by this minos: We should target the large orgs first, so smaller ones follow Nick: Oh that doesn't matter, we just disable the site of smaller orgs Brittany: What does the banner even look like Jason: To be fair, our banner is from like 2005 and doesn't look the best Brian: If someone wants to make a new banner, please do Jason: we should make a new one before enforcing the policy minos: in the future, we should have some kind of tracking where some websites have them Nick: that's already been done, we have an imperfect script that trawls websites Compliance from that script is also "very not good"

• <5594>: We made a typo, the amendment is re-labeling 5.1 and 5.2 to 6.1 and 6.2 Vote passed, kevin given editing rights

• <5459>: Restrict officer appointment to bod members only Replace something with director Formalize concept of deputy manager: once a dm is elected to SM or GM, the are no longer DM DGM and DSM terms expire when the new head is elected 10.4 should say 10.5 You must be a recent student to hold one of the titles Vote passed for changes

Meeting Adjourned at 19:57

Notetaker: zdong