Board of Directors Meeting

Directors in attendance: adityasri asai bernardzhao bzh cooperc dphan ethanhs exiang fydai ith jaw jkuki minos ncberberi nessaur nrw php rrchan

Guests in attendance: nint regex huzheyuan sgpierce ecarter andylo

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 14

Meeting Started at 19:13

buysheet: * wifi ap, suggested by abizer. tabled b/c abizer not here * rust mascot plushie, suggested by dkessler/ethanhs, 15.00. approved. * paying for digitalocean VMs for linux decal, 1500. approved.

summer planning/recent updates: * university affairs committee: * Sam Pierce (username dev) from ATDP will be coming to lab/bod. * Liam Will (ASUC senator) is making office, any interested OCFers can apply for internship * he's in contact with B&G, so possible collaboration * talked with him re: opstaff paying issue w/STF * opstaff pay crisis resolved, we are using asuc funds for now * setting up regular meetings w/megan fox * staff affairs comittee: * units for ocf idea: get p/np units for doing staff stuff * someone needs to write up syllabus for staff & meet weekly with staff taking those units * need position for this: deadline is 9/18 * we're abolishing families this sem * breakout sessions after staff meeting presentation: ~3 people doing shit, people can join/leave at will * social activities will now be planned by staff affairs comm * onboarding docs [k#133] need to get finished and published * fydai can spend some time on it, maybe bernardzhao * OCF culture document describing our culture and values; mdcha completed a draft, will publish to wider OCF soon. * Calapalooza and Decal Expo tabling went well, ty to everyone who tabled * newstaff event for integrating them/showing them how to get started: "HackDay" 9/21 * on same note, we want to make a curriculum: small tasks for newstaff to do to help them get started * these should optimally be done by HackDay * regex heading work on this rn * if you want to work on any of these things, talk to GMs or comm-heads (bernardzhao, rachy) * outreach committee: * campus: * AWE potentially interested in coming, regex talking to GMs about details * industrial: * Yan Zhu from Brave coming to HackDay. probably afternoon talk rn, maybe Brave could pay for our food * potential: panel of people from startups, other backgrounds, that ejj could be a part of. * fb event coming up, yelp event week after. need to finalize planning for both! * decal committee: * rip DO voucher * applications are done and selected, everything else going good * interior committee: * what this comittee will do: not custodial maintenance, but long-term improvements 1. floor hygiene 2. lab floorplan and lighting * lab temp: geoff said "hvac will be adjusted soon", seems slightly better but need to see for next heat wave. resolved for now * storage room: it's messy af, need to put used toner & fridge into our side * make more room!!! maybe convince b&g to stack their shit higher, and give freed-up space to us? * funding/stf committee: * met with jenny earlier: recap * discussed what plans were re: ocf/stf funding * 1st phase: research what stf is funding, what groups are using it, what benefits it brings * misc updates: * everyone in BoD is strongly recommended to be in at least one comm, so comm heads don't do all the work * sign up at ocf.io/s/committees. not signing yourself for big commitment, but comm heads can delegate to you * purpose of comm: GMs are overworked and single point of failure; need to spread tracking admin stuff to comm heads * comm heads should ideally be keeping track of everything under their jurisdiction; reach out to GMs if confused if something is in your purview * comm heads should also be presenting during "update" section of bod * don't feel obligated to do everything as comm head; manage/mentor people to do some of your tasks too! * new channels: #*comm. use them for inter-committee business

Meeting Adjourned at 19:56

Notetaker: bzh