Board of Directors Meeting

Directors in attendance: adityasri andylo asai bernardzhao bzh cooperc dphan exiang fydai ith jaw jkuki minos ncberberi nessaur php regex vaibhavj

Guests in attendance: borahl ecarter khen rgupta tanun yichizh

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 14

Meeting Started at 19:11

Meeting Adjourned at 19:58

buysheet: * digital ocean gives us VM, thus saved $1500 * Zines are rejected * earplugs, for use in lab. Approved.

committee updates: * University Affairs: meeting w/ Megan: 1 per 2 wk @ 11am, Thu meeting w/ Liam Will: 1 per 2 wk @ 6pm, Thu meeting w/ Liam Ming (?) @ 3pm (?), Wed ASUC person wants to take pic of the lab @ Fri - photo taking policies. - tell us before coming into the lab. - ask for explicit consent before taking - do not let people unwillingly to show up on an unknown picture - take down a picture if people don't want to be on one. SERC wants to put a e-waste bin in the lab. Questions: - how to prevent people from throwing trash into it - liabilities involved? - space? Can suggest them to put in RE-USE.

• Staff Affairs: nessaur is trying to let people earn credits for doing ocf jobs. ddl @ Wed need mentors for that! social!
  • Hack day @ Sat
  • talk to bernardzhao / racheltrujillo if any ideas.
• Outreach
  • Yan from brave coming @ Sat, cool person!
  • Yelp event @ 7-8pm 9/25
  • Other companies, look at bod agenda.
  • mdcha said something, I did not really capture that.
• Decal
  • Digital Ocean credits, as in buysheet.
  • gleeb fled from Thu lecture, mdcha subbed in
  • Facilitator needs to ask for course units.
  • set up DO VMs.
• Interior Nothing.
• Funding / STF
  • Referendum Renewal EG meeting in 3 weeks before that, meet individuals to gain interest from them. If want to help with STF, talk to dphan or fydai
  • ocf.io/s/committees, if any interest in anything. directors are encouraged to join.
• Documentation
  • docs on ocfweb outdated
  • no doc on administration
  • in staff gdrive, folder called "docs", for easy modification.
• Communication
  • no more discourse, all on github issues (tech) and rt tickets (other).
  • Mailing lists should be congregated into officers@o.b.e, so everyone receives everything. (Tech, Admin, everything), and impose aggressive filters.

General Discussion: * rt#8413 - committee heads are not noted in any by-laws etc. - Historically, we have GM, SM, DM, DGM, DSM. - committee heads are just like DGMs. - remove DGM and replace it with commtitee heads in constitutions and bylaws - furthermore, we need rules on how to elect committee heads. - GMs believe committee heads should be elected at the end of the previous semester. - problem: a lot for one election: GM, SM, Committee Heads. - Bod did not successfully gather information on whether Committee Heads think it's hard to run for multiple heads or not. - should define which committees do what and whether they are permanent or ad-hoc

• rt#8457 bod vote on 20/200, passed.

  • "printing costs us basically no money, kap." -- andylo
  • need only $90 more if double the quota.
  • sounds hilarious? that's stats!
  • we can do 15 daily and 150 every semester.
  • or 20/200

• rt#8458

  • explicitly ask who wants to be on bod.

Bod surprisingly finished the agenda.

Notetaker: yichizh