Board of Directors Meeting

Directors in attendance: andylo cooperc dphan ecarter exiang fydai ith jaw kmo minos nint php sajiang skuklinsky vaibhavj vio

Guests in attendance: ivyn

Guests marked with a * were appointed to BoD.

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 15

Meeting Started at 19:13

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Meeting Adjourned at 20:04

Notetaker: skuklinsky

-Finances --Expecting money from STF --This year's planned capex: Additional server, desktop refresh --Voted to purchase 4-point usb controller --Voted to use misc funds to pay for food at social event

-Decal head nominations for next semester --vio nominated bernardzhao, cooperc seconded, bernardzhao did not accept --Andrew nominates cooperc, someone seconds, cooperc denies --Fydai nominates himself, skuklinsky seconds, fydai accepts --cooperc nominates skuklinsky, skuklinsky seconds, skuklinsky rejects nominations --anylo nominates himself "for the greater good", php seconds, andylo accepts --tony nominated and seconded, but not present to accept or reject the nomination

-Semesterly recap --cooperc brings up an RT about changing committee structure --Have had success in various things such as maintaining conectings, STF renewal, new staffers --Failed to retain staff members who came to original meetings ----Maybe because we haven't reminded staff of events --committee system has done well in general, but shortcomings mentioned in RT ticket --Noticing people from previous years are gone, hard to retain people in OCF ----Should be conscious of current staffers, not just always focusing on new staffers --Switched from family system to breakout sessions during staff meetings ----Breakouts are going fine, but hard to balance interest (one usually more popular than others) --Where are we trying to draw people from? ----Maybe want to advertise our more technical projects to attract EECS/CS students --Things in OCF that are vestiges from previous years ----Current system is constantly being changed ----Staff meetings should be more focused on certain tasks/events ----Way things were: come to staff meeting, hearing someone talk about something ------Cool, but how does that encourage new staffers to join? ------Not inherently bad though ------Administrative aspects of OCF should be exposed to new staffers ------Two ways staffers get involved: socially integrated or technically integrated ------bernardzhao would like to see new staffers directly connected to these methods of getting involved --andylo points out low social retainment, new staffers don't stick around to be social/hang out --vio points out that very few people come to staff hours --php notes that there seems to be a barrier to entry, hard to understand what's going on ----hard to know how to get integrated from the perspective of a new staffer --cooperc notes that there are a lot of things that differentiate the OCF from a typical CS club ----Should advertise this culture ----So much to offer, don't bring up the best things about the OCF --Need elevator pitch for OCF, we struggle to pinpoint important things to talk about ----Current pitch is to appeal to people's technical interest --Suggestion to make bod 1.5 hours instead of 1 --skuklinsky suggests group projects ----If a group of people share an interest for working on a project, group them into a team and make it a bit more formal

Committee Updates --University affairs ----Need more people to come to meetings because when GMs switch out, the people filling their place will not have the information that current GMs have --Staff affairs ----On the right path to achieving vision of having these social events, still trying to increase attendance --Outreach ----No updates --Interior ----Finally did storage and server room cleaning ----Goals: reimagining OCF space ------People were receptive to having larger table, more parallel to window, removing some couches ----Lighting: still have time, looking into LED sign ----Need help from bod ------After last week, cleaned a lot, but still many loose items on shelves (books, lids, misc) ------Would like to authorize >$500 to get organizational units for storage and server room --------Moving/adding shelving, and reorganizing would give us more space to do things

--cooperc wants to highlight RT 8594 and RT 8597, but out of time to review now

--Next week bod is happening at 8pm because of a tech talk happening in the lab