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2020 09 09

Board of Directors Meeting

Directors in attendance: anddone asai bencuan bernardzhao dphan hexhu jaw kmo ncberberi nint njha snarain wqnguyen

Guests in attendance: ronitnath vio

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 11

Meeting Started at 20:10

Action Item Updates

Viewable at https://github.com/ocf/bod/projects/1.

  • Talk to CSUA about marketing

    • Will talk about this at next internal meeting.

  • Upgrade to RT 5

    • jaw has worked on it.

  • Privacy Policy

    • Text has been looked at. PR soon.

  • Example design docs for projects

    • Jaw's new wordpress security design doc: https://docs.google.com/document/d/1q2cdxYfaiZXLk6gaNJmFIURP--Rwg9uZ9-YY3bmO9Uc/edit

    • OCF Account Control Panel: https://notes.ocf.berkeley.edu/q4HGl4CtTSS4MhjXWyOhhA

    • We'll have to find a way to organise design docs later so they can be found.

  • Updates on opstaff operations

    • They've started doing stuff. Things seem fine. Next opstaff meeting is Friday.

Announcements

PSA: BoD workflow has changed

  • Agendas are on notes.ocf.io.
    • Use your OCF account to sign in.
  • Minutes are taken collaboratively on the agenda, then that's entered into ocf.io/bod.
  • Action items are now on Github Issues.

Join a committee!

  • Committees:
    • Communications (snarain & nint)
    • Finance (ncberberi)
    • Industry/Alumni Relations (bernardzhao)
    • Internal (wqnguyen & snarain)
    • University Affairs (dphan & kmo)
    • DeCal (bencuan & bernardzhao & njha)
  • Add a role on Discord (see #bot-spam)
  • Or join the channel on Slack/Matrix/IRC

Discussion

Staff meeting platform

  • The vote was tied at the end of staff meeting. Vote now.
  • Options in the poll:
    • Zoom + Discord
    • Google Meet + Discord
    • Discord
  • nint: Zoom wasn't working yesterday! Maybe we shouldn't be using software that doesn't work! This affected both staff meeting and decal info session.
  • https://www.opavote.com/en/vote/6266457731104768

  • It's decided! Future meetings will be on Google Meet. This will be sent out in the staff meeting recap email.

Updates from internalcomm meeting

  • Hack day is coming up on 19 Sept 3p-10p.
    • We'll want to have raffle prizes.
    • Wilson will be leading it.
  • We have biweekly socials planned. Go to #internalcomm if you have ideas for a social you want to have.
    • We have a certain theme for each one!
  • We want to have a resume workshop event where people can work on their resumes and alumns can be invited to come to talk about their experiences with industry and recruiting.
    • Any update on this, bernardzhao?

    • Opstaff can help with this.

    • Would be best to have it before our industry events.

    • This could be part of a staff meeting.

      • Wouldn't be enough time, so have it as its own event.

      • Alumni availability would probably favor a weekend date.

    • https://github.com/ocf/internalcomm/issues/4

Updates from universityaffairscomm

  • According to Megan, MLK has no plans to fully open this semester (there may be some opening for study space, but as of rn, the OCF is to remain closed)

    • F.

  • Need inventory collection in order to get some insurance for our equipment

    • We can't go into the lab to do inventory collection.

    • Our lab access is very limited now.

Updates from opstaff

  • Opstaff have picked projects they're gonna work on for the next few weeks, some of you have been put as a point of contact:
    • snarain: main point of contact for social media related stuff
    • bernardzhao: main point of contact for industry related things as well as web redesign
    • jaw: main point of contact for technical stats for social media posts and current orgs we service for outreach
    • kmo/dphan: anything and everything else

Update from CockroachDB Event

  • How did it go?

  • idk.

Vote: Finance bylaw amendments

Vote: Constitution Amendment for Ranked Choice Voting

Discuss: When should the donation matching end date be?

  • Status update please!

  • We have one response on the form, 3 donation matches total. About $150. Sad!

  • Let's end it. Somebody needs to do the matching and change the website.

  • https://github.com/ocf/financecomm/issues/3

  • https://github.com/ocf/ocfweb/issues/637

Vote: Username requirements

Vote: Approve the privacy policy final wording to merge

  • https://github.com/ocf/ocfweb/pull/636

  • Approved.

  • Currently, CalLink is used for providing access to the after-hours access form (keycard access)
  • Should we consider using CalLink membership in the future for new staff?

  • Approve people who show up to stuff, deny people who don't, and email them telling them how to join.

Discuss: Buying a domain for short URLs (oc.fm)

  • "oc.fm/blah" is 3 chars shorter than "ocf.io/s/blah".
  • oc.fm would be only for short urls, so don't need to think about /s/ vs non-s.
  • This domain is $100/year.

  • No, but we can make it so non-s urls also work with s.

Meeting Adjourned at 21:01

Notetaker: kmo