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2020 10 21

Board of Directors Meeting

Directors in attendance: anddone fydai jaw kmo ncberberi njha ronitnath snarain

Guests in attendance: davidchoiboy ziyaoz

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 7

Meeting Started at 20:10

BoD Agenda for 2020-10-21

Directors in attendance:

  • [x] anddone
  • [ ] asai
  • [ ] bernardzhao
  • [ ] dphan
  • [ ] ethanhs
  • [x] fydai
  • [ ] hexhu
  • [x] jaw
  • [x] kmo
  • [x] ncberberi
  • [x] njha
  • [x] ronitnath
  • [x] snarain
  • [x] ziyaoz*
  • [x] davidchoiboy*

Guests marked with a * suffix were appointed to BoD.

Action Item Updates

Viewable at https://github.com/ocf/bod/projects/1.

  • Upgrade to RT 5 (stalled)
    • Just get this done in an interest group meeting?
  • Outreach Events
    • Check up on dates and make sure marketing/etc. get done on time
    • See below for event dates
  • Slack bridging to Matrix
    • Join matrix-test and provide feedback
  • Guideline to get approval before irreversible action
    • kmo will write something up and present it next week

Agenda

Buysheet (ocf.io/buysheet)

  • New items on the buysheet
  • Update on BLM donation situation
  • Finance PR Reminders -- remember to submit finance PR requests on CalLink and get them Stage 2'd if you've purchased something this semester
    • Hack Day prizes, etc.

University Affairs updates

  • BLM Donations
    • tldr: we can't reimburse donations, we can only make donations directly from our account (legal reasons, money laundering, etc.)
    • ncberberi requested refunds, but only managed to get one group to refund him
    • Possible alternative to reimburse is to sell t-shirts and use those funds to reimburse
      • Maybe we should make a group Venmo for t-shirts so one person doesn't have to be in charge of them
      • kmo: contact dphan about getting the T-shirts ready, logistics?
    • Another alternative is to maybe buy an Amazon gift card and give it ncberberi under the pretext of a raffle prize or something????
  • Inventory?
    • Bahar responded today allowing us (2 people) to do inventory for one day.
    • Do we have an inventory system in place? How are we conducting this?
      • Need the inventory system?
    • Who will be volunteering?
      • dphan? ronit?
      • seems rather flexible
  • Presentation with ASUC Senate is tonight!

Opstaff Meeting

  • opstaff feedback survey has been released to users!
    • This was vivek's project, and he managed to get it done before he quits!
  • external lab deco has been mocked up
  • sticker designs have been made, still need to be cleaned up
  • Fun fact social media posts have started!
    • If you have fun facts to add, contact snarain
  • Ronit thinks we should get the SEO
    • Get more content out for the Open Computing Facility
  • Opstaff had their social last Friday

Internal Comm

  • Exciting events have dates:
    • Blizzard - Nov 9
    • Alumni Workshop - Nov 14 (new date!) -- snarain messaged bernardzhao on contacting alumni
      • ronit suggested having people submit resumes (anonymous/not anonymous)
    • Hack Day - Dec 5
      • wqnguyen will be leading again
  • Staff presentation ideas running dry :( so we came up with ideas
  • Staff socials
    • Sort of fell apart as time went along
    • jaw: merge staff meetings + staff socials = staff meeting socials!
    • Next staff social is the Halloween social
      • Should start marketing
    • Among Us socials drew in a lot of people in the past
      • ronit: Have an extended "recruiting" event that attracts those outside the OCF

New OCF Badges

  • njha set up a new badges platform at the OCF
    • https://notes.ocf.berkeley.edu/ICLWok3jQYSjslTfxb-Evw#
  • URL: badges.ocf.berkeley.edu
    • it's been working for a few months but I just figured out how to do SAML
  • kmo: combine this with new staff engagement
    • OCF Jumpstart: https://notes.ocf.berkeley.edu/LGaHCFw1TxWGd3wpn08D3Q#
    • Basically a way for new staff & members of the campus community to be rewarded for technical contributions around the OCF through badges
    • Can also reach out to other organizations on campus that align with the OCF

Comm-comm head election! nomination sheet

  • Comm comm needs to be filled
  • One nomination: ronitnath
  • Ronit gives a speech

New Kubernetes cluster

  • Happened as of an hour ago

Meeting Adjourned at 21:01

Notetaker: kmo