Board of Directors Meeting

Directors in attendance: anddone bernardzhao dphan hexhu jaw kmo ncberberi njha ronitnath snarain ziyaoz

Quorum for this meeting is 8

Meeting Started at 20:10

Action Item Updates

Viewable at https://github.com/ocf/bod/projects/1.

• Outreach Events
  • Check up on dates and make sure marketing/etc. get done on time
  • See below for event dates
• Guideline to get approval before irreversible action
  • Started a new document to expand common sense policy: https://notes.ocf.berkeley.edu/4NotpXpmTge9mnW0qU4lTA#

Agenda

Buysheet (ocf.io/buysheet)

• Anything new?

Updates for the Blizzard event - Monday (bernardzhao)

• What still needs to be done?
  • Facebook Event & Announcement
  • Email members
  • Contact ASUC
• What can people do to help
  • Opstaff Graphics
  • Ronit assist

University Affairs updates

• T-Shirts Logistics
  • The plan is to pick up the tshirts from cooperc on the weekend
  • We have an inventory of the past shirts we have
  • Can we set up a google form to see who wants shirts?
    • We'll need shipping address
• Communications
  • Liam showed us the CCO roster, where we can cc more people for comms
  • There's also a google form to submit social media through ASUC https://tinyurl.com/asucsocialmedia

Kubernetes as a Service, continued

• BerkeleyTime reached out to the OCF, meeting this Friday
• How did this go? (jaw)
  • Set up cluster

Opstaff Meeting

• Lab Decal: we can indeed use ASUC funds for this
  • Megan suggested that we instead use the Creative Lab, since they're in house, it will be easier to install with competitive prices
    • Still waiting on that contact from Megan
• Opstaff have been notified of the Blizzard event and are working on social media graphics for it
• kdr asked if she needs to attend a BoD meeting just to give updates
  • Yes.
• Some opstaffers are finishing up projects, and may need new tasks, any ideas?
  • People have just shifted to working on posters, which is fine, but for the people who don't wanna work on design, it'd be nice to have some stuff
  • One possibility is asking them to help out with inventory, but only the admin account works for the inventory tool
  • Create graphic assets for OCF services

Internal Comm

• Alumni Resume Workshop
  • baisang and sahil agreed to help out
  • Have google forms been sent out yet?

Channel reorganization for official OCF comms?

• Existing channel names can be unintuitive for a newcomer (#henlo, #rebuild)
• Proposed staff channels:

  • experiments - (revival) suggest new projects

  • rename #rebuild to #tech/#infra? (controversial)
    • can also repurpose #rebuild to take on #experiments' role, create new channel for general technical disucssion

  • local - near the OCF, local discussion

• New support channels

  • support - general tech support

    • Start with #support channel, announce

  • webhosting - web hosting support

  • mailhosting - mail hosting support

  • lab - in-lab comms (use channel to communicate lab ongoings)

• Help Desk & Entry on website directed towards the channel
• (other items here)

Meeting Adjourned at 21:00

Notetaker: kmo