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2020 11 18

Board of Directors Meeting

Directors in attendance: anddone asai davidchoiboy dphan fydai hexhu jaw kmo njha ronitnath snarain

Quorum for this meeting is 7

Meeting Started at 20:09

Action Item Updates

Viewable at https://github.com/ocf/bod/projects/1.

  • Outreach Events
    • Check up on dates and make sure marketing/etc. get done on time
    • See below for event dates
  • Guideline to get approval before irreversible action
    • Started a new document to expand common sense policy: https://notes.ocf.berkeley.edu/4NotpXpmTge9mnW0qU4lTA#

Agenda

Buysheet (ocf.io/buysheet)

  • Anything new?
  • jaw: ceph and ceph accessories
    • I put SFP cables on the buysheet. Anyone know if we already have them?
      • Approved. ASUC
    • Definitely also need an ethernet cable but I'm sure we have those

Remainder of the Semester

  • There are like 2 meetings left, including this one (apparently)
    • Because of this, I propose we do BoD either on Monday or Tuesday next week
    • 1 meeting for GM election
    • the next for Committee Head Elections
    • The week after is Dead Week and the week after that is Finals
    • Alternatively, we can do nominations this week, and do both GM/SM elections and committee head elections all on the last BoD.
      • Meeting on Monday 7-8PM
  • What needs to be done before the end of the semester
    • GM/SM Elections
    • Committee Head Elections
    • Small Hackday

kdr Opstaff Updates

  • kdr is here to give some updates on Opstaff!
    • Outreach - user feedback form reinstalled for responses
    • Social Media - Graphical and organization improvements
      • Signs and graphics to be updated in lab

Elections Coming Up!

  • https://docs.google.com/spreadsheets/d/17JgCRUCpquENhpt0w2cQFdEcBnf35Wxby9BD6wS1mlU/edit#gid=0
  • We need nominations for GM and SMs, as well as Committee Heads!
  • GM/SM elections will be next meeting
  • Nominees, please prepare a short speech for the election meeting
    • GM, GM 2, Nomination, Second, Accepted
      • snarain, kmo, dphan, jaw, accepted
      • ronitnath, kmo, asai, dphan, accepted
      • rrchan, kmo, asai, dphan, accepted
    • SM, SM 2, Nomination, Second, Accepted
      • jaw, njha, snarain, kmo, rejected
      • njha, fydai, snarain, kmo, njha accepted
      • kmo, njha, jaw, dphan, accepted
      • wqnguyen, bencuan, asai, jaw, Pending
      • njha, bencuan, kmo, snarain, rejected

OCF Swag!

  • We've got the tshirts
    • Send out google form for interest

  • Stickers have been made, how many should we order?

  • dphan will get a google form out with a way to ship out shirts

    • Buying shirts not ideal this semester

dphan's Reflection on the Semester

dphan's Proposal for Future Staff Onboarding

https://notes.ocf.berkeley.edu/GBYuwPXMRA2js-qdNxhg7w?both - Application =/= Restrictive - Expand on original format of Get-To-Know-You form - Admit those who want to join, assess not into extremes - Guage staff interests - New Staffer engagement and retention increase - Screening for people with ideas in the extremes to be pre-determined before joining - Concerns/Perspectives - cooperc: Application may not reduce admissions of problematic staffers, and inclusivity of staffers - rrchan: Retention may improve of OCF staffers, unsure of impact on inclusion - Asai: People showing up is not necessarally a problem, understnad framing of "Open" Computing Facility - hexhu: Meeting feedback form, increased retention - Vote for testing applications next semester for Staffers - BoD Verdict: Yes.

Return of Families

  • Reinstallation of families into OCF
    • Struggles to establish Families
      • Activity, membership, planning
      • Improvements: Limit families to ~2-3 from original 5
      • Tradeoff with family heads and reduction in work elsewhere in OCF
      • Initial launch of families with high member count, stress on heads
  • Vote on Reinstallation of families next semester
    • BoD Verdict: Yes.

Meeting Adjourned at 21:00

Notetaker: kmo