Board of Directors Meeting

Directors in attendance: ahujaabhik andylo asai bencuan bernardzhao bzh cooperc dphan exiang fydai hexhu jaw kmo minos ncberberi nint php snarain

Guests in attendance: huzheyuan rminjy rmxu shein vio*

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 13

Meeting Started at 19:13

Staff Hours: Extreme emphasis on SIGN UP FOR STAFF HOURS! It's a great opportunity to get involved.

SUFMO: Eleanor has some action points - (see subnote) Order some more chairs (takes too long to get new chairs through school) - Never mind. Minos got them approved - side note: newstaff don't know that they can add stuff to buysheets - Who is going to get holiday access? (~10 ppl) - New keycard procedure: become CalLink member and fill out form for general access - Ewaste: clean up all the old junk we have and schedule an ewaste pickup to get rid of it - cooperc: We need better storage management (figure out whose stuff is where and if we can move it) - Change up the middle pillar to look really nice - vio is offering to laser cut stuff - TV installation: payment resolution. TV is currently in storage room and probably will be for a while

ASUC Meeting: - They are more focused on charter programs as a whole, not only for OCF - We're not sure what we want the ASUC to do for us

Upcoming: - Hackday (Saturday 2/8) - We want a way for both new and veteran staffers to socialize and get stuff done at the same time - LAN party? php+kmo are working on logistics - Invite all staff to get started on OCF-related project work - We need a way to let people know which projects are the most relevant

ATDP MOU: - Making minor changes to contract - During weeks with holidays, we should grant them full access - asai: We need to make sure they don't make a mess in the lab - cooperc: Improve procedures for after they are done

Committee Goals: - Last week: forgot to make goals for GMs - Make more concrete committee goals (doing a pretty good job) - Maintain strong connections with others (advisors etc) - Increase discussion time/openness of BOD meetings - Internal - Better social events, organization, staff cheat sheet (not much change from last week) - A/I relations - Focus on increasing alumni events - Might be a bit difficult to get an industry event this semester as well - Communication - How to respond to ASUC emails? - First RREG meeting this Friday - - Finance - Need to get less dependent on sang for financials - Tahoe financing - Monterrey? (as an alternative) - Everyone seems to be on board for a retreat of some sort - Need to figure out how much people are willing to pay and how much we need to cover - Express opinions to nint+ncberberi - Decal - Going to be pretty slow this semester - Important paperwork deadline: July - All facilitators must attend a workshop - We might not need to create new labs if we reuse old labs for advanced track - Guest lectures/PG&E were a cause of disorganization last semester - We still want a lab even if it's not entirely related to a guest lecture - 10 lab goal still stands - SM - Do we need to reevaulate goals? - jaw: not really, the goals are a continuation of previous goals - cooperc: HPC expansion - jaws is too unstable to use regularly, so it's idle a lot - We need to spend more money

Prospective opstaff projects: - Physical banner - Hiring for next semester - Still kinda far out- don't need to discuss right now - Elle doesn't think performance reviews are necessary - Historical reasoning- cooperc: Do we pay opstaff for showing up for projects (especially since we aren't paying volunteer staffers)? - cooperc: Would be good to have some sort of evaluation because we need to choose an OM soon - asai: opstaff productivity has decreased last semester. No problems, but we could ask more from opstaff based on historical trends - minos: actually thinks opstaff has been doing a good amount of work - bernardzhao: Performance reviews are happening regardless of positive/negative performance overall. We need measurable metrics to make performance discussions less vague

=============== Open Discussion =============== printlist project (snarin): Displaying print jobs on printers - Bernard invites newstaff to join in on the project - Nice to have, especially since losing printjobs is fairly common - Might require more hardware - Going through with it (especially for hackday)

theme project (minos): Improving lab - Improving user experience overall - Users have to walk across the room after printing - Use fire door and swap scanners and printers - If users are confident in their print jobs, they can log out before picking up prints - RSF: people walk in easily if they have ID. We could do something similar to track lab users - Better lighting near community tables - Replace ith's makeshift LED strip on window

dev blog? - Might die pretty fast since people don't have time - Could ask ASUC for assistance - Would be nice to have though

Fix printer rasterization setup? - Didn't work last year - Lots of considerations with physical presence, quotas, etc - rmxu: can we connect OCF ID with Cal 1 Card?

Hydra - minos: When are we going to decide if/when to kill Hydra? - bernardzhao: Let's not talk about it today. Should move this to general discussion - cooperc/kmo/vio: Very close to completion, need a piece which already arrived - vio: One obstacle is that we need local admin to do meaningful stuff - kmo: usb passthrough is difficult

Hackday planning - php: Really great opportunity just to hang out, but also to get newstaff together - bernardzhao: Lab closure already figured out - php: get to know you form for newstaff in order to figure out what projects they're interested in and how to match them with mentors to get through their first project. - We need people to volunteer to be mentors (cooperc: mentor = anyone working on a project and is willing to share their knowledge with newstaff) - bernardzhao: Also a great chance for veteran staff to give back to the community

Meeting Adjourned at 20:04

Notetaker: bencuan