Board of Directors Meeting

Directors in attendance: bencuan wqnguyen nint bzh kmo snarain ahujaabhik rachy jaw php hexhu shein rminjy nerissahsieh minos christam evangong khen exiang davidchoiboy

Quorum for this meeting is 12

Meeting Started at 19:13

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========= Buysheet ========= - Air filter approved - Retreat / misc funds: tabled - Additional air purifier: approved - $600 (a lot of money) - No evidence for/against it due to lack of air quality metrics - Would be nice not to get sick as much though - Tablecloth banner: approved - UPS: approved - some amount less than $2000, 3kW - Ideally should buy 2, but can start with 1 - ~20 minutes of power - Automatic shutdown procedure begins when normal power is cut (even without networking) - 18x Dell monitors: tabled (will roll out gradually) - Bluetooth dongle: approved - Mechnical keyboard: approved - Requested by edx for testing - Intended to replace current keyboards sometime in the future - Pretty solid keyboard, good price too - HP High yield genuine toner: approved - 2x for testing to see if it lasts longer than current toner - sample size 2 is better than 1 - 3rd ACL: tabled until more info about cost - New clearance level to manage server room access - Not that expensive - Give opstaff/staff access to room but not server - MLK restricting holiday access - Alternative: 2 ACL system with access to both room+server, only difference is holiday access - Charging station: approved - Cost = for cables, USB hub for both tables - Light switch cover: approved - Paper: approved - Recycled paper? - Tshrirts: approved

================ Scheduled Topics ================

• LinkedIn Group: join it
• OCF Senate meeting: should brainstorm things that ASUC can support us with
• Chartered Program Senate: good to get in touch with our programs more. Recruiting more staff to come to the meetings
• Tablecloth: for tabling on Feb. 27th (student resource fair)
• Internal decor: lots of ideas floating around that we need to consolidate and turn into action items
  • Get opstaff to design posters?
• Paper waste: would be nice to have some way to get people to leave pages around
  • Is it really a problem that people don't pick up their pages?
  • More discussion tabled
• Socials: small social -> big social cycle. Talk to php/kmo for feedback/ideas
• STF meetings: important to attend to make sure we get represented and have funding
• Tshirts: if we buy >30, the price will be about $10 each
• New financial accounting system: fava.ocf.berkeley.edu
  • Talk to bzh for more info
  • Currently, no automation exists for future purchases
• Decal: need to reevaluate goals (currently hazy)
  • Evaluation of labs
  • Schedule facilitator workshops
• Alumni/industry restructuring: Stuff is happening, we'll talk about it later
• Opstaff hiring: will begin next week. Share application out
• Signatory training: our slide got removed (?), should meet with Megan to make sure it gets back on
• Spending:
  • New server?
  • Spending plan: SM's will cover next week
  • HPC upgrades?
• SM announcements:
  • Ceph: distributed storage. Needs testing before rollout soonish
  • Interest groups will be announced today
  • New motherboard for jaws (which is currently broken)
• Meeting with Eleanor:
  • Are we allowed to have batteries/UPS in server room? yes
  • ACL clarifications
• Retreat:
  • Need to pause and improve planning before moving forward (requested by cooperc and dphan)
  • Will be covered in more detail next week
  • at least 11 are interested

Meeting Adjourned at 19:13

Notetaker: bencuan