Board of Directors Meeting

Directors in attendance: anddone bryli ethanhs jyxzhang kdr ncberberi njha rayh rjz snarain

Guests in attendance: kian lmathias lmathias

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 8

Meeting Started at 19:13

Staff hours: Need more veteran staffers to sign up for staff hours

Keycard Access: - Just need to go to Bahar, 30 minute slot (information in #administrivia, TBD) - Current 24/7 keycard works, but door is closed sometimes - Server room keycard same status as before (2 options), lockbox maybe?

Opstaff - Need to find card reader (for harassment prevention) and figure out what to do with it - njha can work on getting that running - Purchase requests have been put through, hopefully goes through, but may be stuck in phase 3

Diversity @ OCF - Most women are only here because they're friends with one guy in OCF, so not really part of community? - Website could be made more accessible (Google Docs of hard-to-understand jargon from last time) - Lots of resources are great, but most people have no idea what they are (like Kubernetes) - Without explanation, people don't really know what we do/how to get started - Consider making "how to do X" guides for everything we do, but will take a LONG time and/or a lot of people - May have a guide to RT tickets that used to be for Opstaff, could be used for OCF instead - Documentation Hack Day??

University Affairs - Chartered program summit happened, just met other chartered programs - Meeting w/ Sarah will be updated on GCal - Meeting w/ Sam Pierce, will likely give lab space to ATDP this summer - Short summer course for HS students, subjects like AP Calc (~2 classes) - Meeting w/ Bahar in the coming week, will negotiate about # of people on emergency list/limited access - Senate Presentation 10/27 during BoD, mandatory report to ASUC - STF renewal? Not just about OCF, also about campus as a whole (several million $) - Deadline for submission is Nov 12, put on ballot in Spring '22, in effect Summer or Fall '22 - More people can get involved :)

Finance - Ronit setting things up, some purchase requests going through

Service - No progress on remote printing - Mirrors mostly up, no huge issues - SSD cache to accelerate metadata accesses, but need to figure out how to do it, also need redundancy - Back to Gigabit Oct 29, for now things are limited to 500 Mbps (62.5 MB/s) - Need someone to help with HPC, same problems - Since it's not working, we should probably put some notice out? - Should be a blog post, people are still going to request HPC access (just say it's not working) - Upgrade to Bullseye is mostly working, some minor issues - 5-6 computers upgraded

Internal - Hackday went pretty well, SF trip is on hold until most midterms are done though (~2 weeks later?) - Resume workshop was being talked about, maybe this weekend, but may be next weekend instead - Maybe have regular meetings, will discuss with Ronit - Previous discussed time was Monday 2-3 PM

Communications - Last meeting was mostly fixing computers/printers

Industry and Alumni Relations - Counted and tabulated what T-Shirt designs we currently have, planning to find the files for them and put them on merch website - Contact Katrina about some of the design files

Buysheet: Door stoppers - passed Intel E5-2420 V2 2.2 GHz 6C Processor + PowerEdge Heatsink + HYNIX 16GB 2RX4 for fallingrock - passed Desk RFID reader - passed

Meeting Adjourned at 20:06

Notetaker: bryli