Board of Directors Meeting

Directors in attendance: anddone asai bryli ethanhs jyxzhang kdr kmo ncberberi njha rayh rjz rminjy rmxu ronitnath snarain

Quorum for this meeting is 9

Meeting Started at 19:15

service committee

remote printing:

ethans: a bug with slurm

• staff hours
  • there should be more staff hours
  • kmo: created a guide for staff hours
  • fridays 4-6pm?
  • kdr: not good to delay staff hours until once a week
  • ethanhs: limitation is lots of people graduated, so less senior folks around
  • ethanhs: is it good idea to have requirements for those holding staff hours?
  • asai: are we reaching out to new staff? if it is staffing issue, we can be proactive and reach out to people
  • ethanhs: can only think of a few people that know how to do things, so that is a bottleneck
  • xx can do Thursday 3-4
  • staff hour participation was low to begin with?
  • pair new staff with old staff?
• 10 GiB ethernet
  • likely not going to happen
  • can infrastructure support 10 GiB?
  • building should have gotten new router yesterday
• printer maintenance
  • didn't mention loud printing in error, but was issue in gear in printer, wasn't mentioned in email so gears and fuses will be ordered and need more delay

Opstaff

• card reader status?
  • rjz: script is ready, but terminal issue
  • kdr: should we start preparing signage?
• lab closures
  • 30th from 3-6, no week advance notice so will be paid
• PRs
  • total is 28 days, lots of days, they will sit in Stage 5 until they get approved
  • maybe weekly? but delay itself probably won't get fixed for a while
• slack channel
  • channel's been a bit too busy, opstaff having trouble finding important stuff, can maybe reduce off-topic?
• hiring for next semester
  • should start thinking about soon
  • nice to have more help
  • talk more next week: ronit interested in helping
• one opstaff often late, and they have opening shift
  • kdr: no protocol in guide on performance issues?
  • asai: typically, halfway through semester is performance reviews, one-on-one talk to opstaff, give opportunity to change

Diversity @ OCF

• actionables:
  • reaching out to other clubs, and updating website/documentation
  • anddone: suggested some clubs (see agenda)
  • tech talks?
  • ronit: small group to work on starter projects, to not just be a spreadsheet of projects
  • snarain: collab events?
  • ronit: if outside people come to ocf event and eat ocf-paid food, are they good?
    • general opinion: sure, why not
    • not enough food last time
  • communication w/ other orgs should be 2 weeks advance notice
  • @commcomm for organization/contacting other orgs of upcoming social?

Bylaw/Constitution Changes Proposal

• summer meetings, we discussed potential changes
• no time right now to discuss, but intent is to apply these changes next semester
• proposal linked in agenda, more in-depth next week

Committee Check-ins

• university affairs
  • PRs stuck on stages 2-4 according to Sarah, so Nicholas and snarain will check in at ASUC sometime
  • more keycard info: staff has new form now, lab & storage room during normal hours
  • firedoor issue: checking in with building staff, door still not staying open
  • will ask Eleanor, but nothing is happening
  • 4-6 more people added hopefully to emergency access list
  • Server room access vote:
    • $20? Vote: Passed (10)
  • Installation: uses PIN. on wall? do we need to clean?

updates: see agenda

internal comm - dec 4 alumni meeting: ronit needs some help with it

decal - ronit will submit form - looking to overhaul some of the demos - otherwise we are chilling, TuesThurs 8-10pm

buy sheet? nothing critical

Meeting Adjourned at 20:07

Notetaker: rayh