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2021 11 22

Board of Directors Meeting

Directors in attendance: bencuan bryli ethanhs etw jyxzhang kdr lmathias ncberberi njha rayh rjz rmxu snarain

Guests in attendance: asai*

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 9

Meeting Started at 19:15

BoD Timeline 11/22 Server Purchase Discussion Constitution Changes Vote M Nominations continue 12/1 M Elections Committee Head Nominations 12/8 Committee Head Elections

Canceling staff hours during Thanksgiving * automatically canceled when the lab is closed

Buysheet:

  • Samsung datacenter SSD (jaws boot drive for docker image storage on k8s)
  • actually want 2 (for lockdown)
  • rjz: condition on amazon is "like new, sold by 3rd party vendor"
    • not ordering from Amazon -njha
  • njha: we should just have these, night uses them
  • ethanhs: prices kinda steep for 1TB
    • njha: they're datacenter drives, we wear out consumer drives quite fast
    • consumer drives ~1/2 the price
  • tabled
  • HPC node
  • ethanhs: we don't actually have the power to run this and new k8s nodes + y2k
    • currently at ~1/2 of the power supply of the 3 phase supply, will be using most of it with the new k8s nodes
    • need to figure out power situation first
    • this node is ~2kW, currently drawing ~20.5A (7, 7, 15.5)
    • snarain: have other servers been approved and purchased?
    • ethanhs: approved, not purchased
    • snarain: finance comm can help out with
    • either need to decommission old nodes or work with building to increase power
    • ethanhs: we would keep old HPC node, decommission older hypervisors
  • tabled
  • IFixit kit - already approved
  • BT speakers
  • tabled - fydai has a speaker, use his
  • WD easystore 14TB drives x12 (bestbuy deal)
  • ethanhs: best deal per TB we've seen, can buy in store and trade in old drive to get additional 10% off
  • performance limited to ~5400rpm levels
  • rjz: can do ~200writes/s, not ~250
  • it's fine, we're not buying for perf
  • plan is to shuck them and put into either new k8s or mix of existing servers
  • new drives, not replacing existing drives
  • rmxu: we need to do something about the sata ports
    • ethanhs+rjz: no we don't, tested drives before on our server chassis and it works without reset pin hack
  • passes (unanimous)
  • rmxu: if we don't want the 15%, then we can just go once; if we do, we need 12 people, one dead drive per person

Constitution Changes

We have 2/3 of BoD present, can vote

Changes: * clarifying roles of *Ms * goes into effect immediately(?)

Unanimous pass

  • why OM not on BoD?
  • potential conflict of interest on stuff like OM salaries
  • we should specify when changes affecting BoD membership go into affect

Operations

  • Lab closed tomorrow since we're shortstaffed
  • opening again Monday 1-8 - it's on the website already
  • pls let OM know about any other closures
  • pagefault?
  • jyxzhang: printer maint ppl said we don't need to do anything, so assume fixed? but no followup email
  • jyxzhang: will send followup email to confirm if printer is OK
  • njha/jyxzhang: seems to work
  • todo: find fire extinguisher and put outside (not in locked storage room)
  • hiring: email to fa21 users was sent, applications still open, close the 29th, schedule hasn't changed
  • message GMs/SMs/OMs to be added to hiring channel
  • all of former opstaff's shifts are covered except for Tues. closure tomorrow
  • dead week + finals week hours are covered
  • RRR week - 9-8 Mon-Thurs, Fri 9-6, Sat 11-6 (normal hours Fri/Sat)
  • finals week - lab closed after Wed (no staff)
  • offboarding - waiting on final 2 PRs + one older PR stuck in stage 3
  • will follow up if PRs not submitted after Thanksgiving
  • OCF will cover funds for opstaff social during deadweek
  • work-study not available - already answered a few questions by email, will update emails to say "not available" instead of "not required"
  • share the hiring app! ocf.io/hiring

*M Nominations

  • Please have short speeches prepared if you are on a valid ticket (this will be timed)
  • There will also be Q+A after each speech

Committees

University Affairs: * Meetings with Sarah: scheduled bi-weekly Mondays 12:30 - 1p * PR deadline is Dec. 7 * Sarah will still be our advisor * Kaitlyn will be interim replacement for Bahar starting December; should email her on 12/1 + explain situation with after-hours access * Meetings with Eleanor and Sharay: * still waiting on Eleanor to get temp card * using our own lockbox

Service: * riptide now on Bullseye (thanks rjz) * now for the hard ones - login servers (ethanhs: expect over break?) * cost of purchases for racking y2k ~$100 more than expected, will be returning RAID card because we don't need it so they cancel each other out mostly

Finance: * nothing

Internal: * email has been sent for alum banquet(?) - in theory

Communications: * nothing

Industry/alum: * nothing

Decal: * call for guest lecturers next week (wk before deadweek) - message bencuan * will need to advertise heavily

Meeting Adjourned at 19:58

Notetaker: etw