Board of Directors Meeting

Directors in attendance: anddone asai bencuan fydai kmo ncberberi njha snarain ziyaoz

Guests in attendance: ethanhs*

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 6

Meeting Started at 20:13

Announcements:

• DeCal: b3, b4, a5, b8, b10 are still looking for facilitators.
• ATDP may be back in session this summer and they are looking for facilitators from the OCF. They pay money.
• Reminder to use BoD queue.
• Reminder to add cool projects to the Project Ideas spreadsheet: https://docs.google.com/spreadsheets/d/1qLOJPlf3t_cC1Z_HMVhBqCJ6A7zBjuO9WdEmfDgo3ug/edit

rt#9936: Changing BoD time

Best times are: - Tuesday 8-9pm - Thursday 7-8pm - Friday 7-8pm BoD votes for Tuesday 8-9pm.

Buysheet

1000x Nvidia QUADRO GV100: This is a meme, rejected. Giant tux plushie: - Probably wouldn't be able to buy it now, since shipping is an issue. But it's a used item on eBay - it may not be available in the future. - We have a lot of extra money probably. - BoD votes to reject.

Family system

• Two families at this point: kmo/ronitnath and jaw/bencuan.
• Families will have short weekly check-ins.
• The families will be announced on Monday.

rt#9951: Plagarism case

• Please read the ticket.
• tl;dr: Megan emailed us about a "paper database" at OCF. It turns out that 2 people from the Office of Student Conduct wanted more info about a paper that was in a public_html. A former student uploaded that paper to their own public_html, then the current student plagarised it.
• There was a meeting - one of the people from the OSC wanted to collaborate with them. Questions:
• (1) Should the OCF be involved in any takedown requests that aren’t under DMCA? In this case, should we/do we have to follow University guidelines on takedown requests?
• (2) If yes to the previous question, should we be working with the Office of Student Conduct to keep them further informed about our services? In the meeting with Megan and a few people from the OSC, they mentioned that they wanted to keep in touch.
• (3) How can we make our policies clearer? This could include updating the policies listed on our website. Discussion:
• ethanhs notes that we do need to follow university policies, including policies about academic honesty.
• snarain: Hosting their own paper for personal reasons vs aiding with plagarism are two different cases. This specific case seems like the former.
• asai: It's not clear which policies apply to us. This needs summarization in the BoD ticket.
• cooperc: We don't need to go out of our way to accomodate the OSC. If there is a concrete violation of policies they can bring it to us.
• asai agrees.

Raising awareness for STF funding

• We want people to vote for STF. We can email blast or doing other things to promote it.
• ethanhs: We should just email blast everyone with an account.
• We need to be aware of campaigning rules, will check on that.

rt#9942: Long-term backup storage

• We are using Box for offsite backups going back 6 months - we are one of the biggest users of Box on campus. The university may need to move away from Box.
• We spoke about this with some people back in Spring 2020.
• We don't know what the status is on this - maybe check w/ minos?

Committee checkins

University Affairs

• Meeting w/ Megan on Thursday
  • ABSA / STF deadlines
  • We should figure out how much funds we have lol
• Meeting w/ Eleanor stil undetermined, working on it.

Opstaff projects

• Met with kdr.
• List of opstaff projects: https://docs.google.com/spreadsheets/d/1qLOJPlf3t_cC1Z_HMVhBqCJ6A7zBjuO9WdEmfDgo3ug/edit#gid=1229142273

Internal

• Family system updates as discussed earlier.
• Hack day is being planned.
• kmoverse is taking over https://www.ocf.berkeley.edu/~kmo/ocf/schedule/

Communications

• Sending out recap?

Finance

• Waiting on ABSA.
• STF still ongoing

Industry and Alumni Relations

• Confirming speaker from Everlaw.
  • Probably late Feb/early Mar.

Meeting Adjourned at 20:58

Notetaker: cooperc