2021 04 06

Board of Directors Meeting

Directors in attendance: asai ethanhs hexhu kmo ncberberi rjz ronitnath snarain

Guests in attendance: jaw*

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 7

Meeting Started at 20:11

STF Voting has started!
- Vote Here: callink.berkeley.edu
Linux Sysadmin DeCal
- Still looking for facilitators! (ocf.io/s/facilitator)
  - b8 (today)
This is the fourth-to-last BoD Meeting (there will be no BoD during RRR week)
- Nominations for GM+SM will start now and go on for two weeks
- Elections for GM+SM will happen the following week (4/20), as well as nominations for Committee Heads
- Elections for committee heads will happen during the last BoD Meeting

Will be creating a service committee headed by SMs
kmo: need to set up channels, don't want to talk too much this week, more concrete plans next week -https://notes.ocf.berkeley.edu/NWuLw2lgQaGaRUteL-M5qQ?both
cleaning queues, RT improvements
ethanhs: if people can resolve tickets that would be great
kmo: important to be responsive to help queue as a public service
voting next week
ideally codified into bylaws
some overlapping content during Families session

University Affairs
- Megan Check-In
- Eleanor Check-In
- snarain: met with them yesterday separately, updated them on updates, submitted list of people for emergency access (snarain, jaw, ethanhs); not keycard access unfortunately, need to schedule access and ask for approval
- order placed for broken window replacement
Internal
- Hack Day pushed back to next Saturday
  - snarain: talks of pushing back to next Saturday for more breathing room between events
- Staff meeting attendance was a little low this week
  - jaw: attendance on the decline, trying to raise this
  - infra demos next week
    - jaw: Q: why people here didn't attend staff meeting?
      - time conflicts, meeting fatigue
  - jaw: trying to recruit the SMs for the demos, pinged on #rebuild
    - kmo: will message them
    - unclear what's happening
    - lots of other commitments
    - Staff recaps do well to summarize what happened
    - perhaps changing up the format for the rest of the semester?
    - Staff recaps / keeping engagement up with communication
    - maybe emphasizing the weekly digest
    - jaw: online meeting feels like lecture
    - ethanhs: can't have 1-on-1 meeting online
    - ronitnath: proximity chat
    - jaw: maybe use Zoom breakout rooms
      - ronitnath: so awkward
    - kmo: tech somewhat limiting, but we can maybe learn from other clubs

MLK reopening in July?
ethanhs: maybe have some people in the lab and set up video meets with those remote
kmo: need to think about more pressing issues for reopening
snarain: need to follow MLK guidelines etc.
Communications
- STF Advertisement
  - ~~Announcement post~~
    - already made by kmo
  - Staff email blast
  - What else?
    - ethanhs: post to r/berkeley
      - kmo: maybe already a post by opstaff
  - snarain: need to do soon, voting closes by Wed
- ronitnath: Ivy Day today, people mostly decided by now
- Discord for class 2025 up, could start getting prefrosh coming in to the server
- updating pages that need to be updated to ensure clarity
- can begin recruitment now
- kmo: #tool channel to see if new accounts are being created around this time
- Finance
- ronitnath: account balance unchanged
- Buy Sheet: ocf.io/buysheet
  - Add items: ocf.io/buy
  - Proxmark3 RDV4 scanner
    - buy this when lab opens
    - jaw willing to buy and hold this
    - 620$?
      - base price $320, add-ons add up to $620
    - ethanhs: see if there's cheaper version
    - kmo: should check back during the Fall and
  - Server purchase
    - approved
    - snarain: need to handle PR if bought this semester
- STF Updates
- ncberberi: if the STF passes no need to worry about op funding for the next 7 years
  - tabulation watch party on Friday?: 12-5p

Meeting Adjourned at 21:07

Notetaker: rjz