Board of Directors Meeting

Directors in attendance: adarshiyer bencuan bryli etw laksith njha rjz

Guests in attendance: longlian rameesha dapark Zoey Antonio Ian Tiffany Lawrence Jessica

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 7

Meeting Started at 19:35

Agenda

Tabling

• We will be tabling on Sproul 8/25, 8/30
• Calapalooza Tabling 9/8
• Guide: https://docs.google.com/document/d/1Cqy5SMXtNvCroeaEmAPh9Vd-hf0ArLzgCQAulAvdvm0/edit
• Signups: https://docs.google.com/spreadsheets/d/1Zpv12kJcm5uXmqneOFZbIaxlT5tGOybpADWV0bCFAaI/edit
• Prepare tablecloth
• Flyers?
  • See previous opstaff posters (Possible opstaff one)
  • with QR codes? link to Discord etc. or ocf.io??
  • make a qr code of a short link and then decide where to point to (hedgedoc?)
    • anddone will
  • color/greyscale?
• Interest/Application form?
  • to gather some info about new staff
  • should put on flyers
  • another short url?
  • need to update ocf.io/apply??
    • done
  • not ocf.io/join - that's account signup
• Pins/stickers
• raffle???????
• Staff -- please fill out tabling form!!

ATDP Wrapup

• Updates from Ben?
  • ATDP is run by the GSoE for HS students
  • 2 classes in this lab
  • very successful
  • dev came over and did the checkout
  • made sure items are in good condition
  • SSD failures yay lol
  • 2 lamps missing / broken?
  • chair broke - put new chair on buysheet!!1

Status updates

• HPC Planning
  • Tower or rack server?
  • 10-15k
• monitors??
• Kubernetes Server
  • still mia 😢
    • 2nd week of Sept?
      • parts?
• Debian 9 -> 11
  • currently on life support 💀💀💀
• compromises
  • ty Kian for handling a lot of them today

Key Dates

• Lab opens 8/29, Mon
• First staff meeting 9/7, Wed @ 8p
• Staff hour signups!!
  • ocf.io/shs

New-Staff / Internal Plans for this semester

• Continue with interest groups?
  • bryli: yes because they are important to figure out what ppl are interested in
  • projects based: web, kube...
  • hopefully like to have a few weeks of onboarding time
  • but that takes away from time actually working on projs
  • basically, introduce them to whats going on
  • maintain status quo from last semester
• Take any of the new ideas from that first summer planning meeting? (The only one with actual attendance)
• Any cool new starter projects?
  • Stuff that external can throw out into the public
• discuss more in depth at 2nd bod

Buy Sheet

• ocf.io/buysheet
• Add more items to buy this semester: ocf.io/buy
• items
  • food? yes
  • color printer for staff? punted

BoD Queue

• ocf.io/rt
• No new bod tickets this week

Committee Check-ins

University Affairs

not much discussions here - Need to set up meeting with Mickael (new advisor) - Is Keycard stuff all good? - How about signatory?

Opstaff Updates

• Training Sunday 1-3 PM?
  • docs in slack
• GSuite

Internal Comm

External Comm

Finance Comm

Decal Comm

• Advisor Updates?
• Semester plan?

Meeting Adjourned at 20:21

Notetaker: rjz & etw