Board of Directors Meeting

Directors in attendance: bencuan bryli etw jyxzhang kian laksith njha rameesha rjz

Guests in attendance: aryanshetty bplate ethanhu idham jimmyl lmathias lucdar ncograin oliverni sebitommy

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 8

Meeting Started at 19:10

BoD Agenda for 9/7

Agenda

BoD Note-taking

• please take minutes ty!

Tabling

• Calapalooza tabling Thu, 9/8
  • How does this work exactly?
    • Check-in will be held between 2:00 PM-3:00 PM. If your organization has not checked in by 3:15 PM, your table may be given to a student organization on our waitlist.
    • njha can't make it until 3:15, so someone else has to check-in
  • Fill out slots
    • https://docs.google.com/spreadsheets/d/1Zpv12kJcm5uXmqneOFZbIaxlT5tGOybpADWV0bCFAaI/edit#gid=0
  • Details in officers@

Status updates

• monitors
  • what's this again?
  • anddone: Need to buy the rest of them
• Debian 9 -> 11
  • u h h
  • rjz's been making good progress
  • we're most of the way done, just backups + logging + oldk8s (which is being fixed for other reasons)
• Wordpress Security
  • needs to get done 😢
• Kube server
  • supposedly Soon:tm:

HPC

• We settled on a Intel 2U server
• Intel Xeon Ice Lake Platinum 8352Y (XCC) - 32-Core, 64-Threads, 2.2GHz Base, 48MB Cache - 205W * 2
• 32GB DDR4 3200MHz ECC REG Memory Module ** 256GB ** 8
• 1.92TB U.2 2.5in NVMe PCIe 4.0 SSD ( -- OS MDADM RAID 1 -- ) 2 Customer will provide their own GPU to us 0 Ubuntu 20.04 1 rjz note: we can actually skip this if we want to save a bit more
• 3-Year Warranty on Parts and Labor with Perpetual Email and Telephone Support. Extended Warranty, Media Retention, and Advanced Replacement Also Available at an Additional Charge 1
• 2 * NVLink adapters
• $13,339 + tax
• w/o SSD: 12,590 + tax
• probably not getting SSDs from the integrator (it's cheaper to buy it ourselves)
• how are we purchasing it?
  • ASUC credit card or PO?
  • njha: we can do PO's from ASUC (not UC Berkeley)

Rationale for choosing Intel: AVX-512 is beneficial for HPC/ML/AI

Why not wait for next gen AMD/Intel? Both slated for 2023, we can't really wait that long

First Staff Meeting

• Committee Heads / *Ms fill out presentation if you haven't
  • https://docs.google.com/presentation/d/1HNSWfHlPf_gwlOo7TJQcRwttGYUlo567h1u9qDxi48c/edit?pli=1#slide=id.g15075d86b1a_0_43

Notable RT Tickets

(thank you ncograin) - rt#11890: pw reset - rt#11894: pw reset needed, who to contact about signatories not getting updated? LEAD center? - rt#11897: (no action needed) how to prevent group accounts being named after people - rt#11887: is this just some google contacts thing? - rt#11885, rt#11899: HPC access? - rt#11900: very old account recovery - rt#11901: account recovery - rt#11499: account reset follow up

Group account issues - some orgs seem to not have signatory list correct on our system - also, if you are not a signatory and try to sign up, it says you already have an individual account - bad ux

Buy Sheet

• ocf.io/buysheet
• Add more items to buy this semester: ocf.io/buy
• HDD: one disk on fallingrocks is acting up, see notes

BoD Queue

• ocf.io/rt

Committee Check-ins

University Affairs

• Met with Mickael (new advisor) today
• 24/7 MLK in the works (no promises yet)
• ABSA should roll over, he will talk with Henry (ASUC CFO) about it
• We should talk with James (AAVP) about future funding

Opstaff Updates

• New Saturday lab hours 10am-6pm (starting next Saturday)
• bencuan: what's the status of opstaff projects?
  • old doc https://docs.google.com/document/d/1TXVl1Snh6WjCIoy6KEHmAblGDC7sYrmvd4Ir1HwWORw/edit
  • still in the brainstorming phases
  • opstaff meetings on Monday

Internal Comm

• First general meeting woooo
• All officers: add your info to ocf.io/joinstaff before 8:10
• Opstaff and other veteran staffers: add your info to next week's slides (link TBA)
• First social on 9/17 (next next saturday)
  • Any ideas?
  • Boardgame social?
  • Picnic on glade?
  • coffee chats?
  • catan
  • opstaff pls come!

External Comm

• Ready for first meeting: Will announce weekly meet when2meet soon since we're a smaller comm
• Already made a quick flyer for meetings, need to make layouts for weekly posts
• Prioritize instagram for media outreach, target for staffer media + general audience information
• Still need to get portraits of staffers over time (Likely just outside of MLK lower sproul)

Finance Comm

• First ficomm meeting Sunday 2-3pm on ocf.io/meet
• If GMs could join at the beginning to talk about mickael meeting we would appreciate
• New members welcome to hop in!

Decal Comm

• Need people to help! (rewrites are a lot of work 🙂)
• Weekly meetings Tuesdays 8pm (tentative)
• Content creation!
• Infra (goodbye DO)
• Especially looking for past decal takers and people interestedd in cs education

Meeting Adjourned at 19:40

Notetaker: etw