2022 09 14

Board of Directors Meeting

Directors in attendance: adarshiyer bencuan bryli etw jyxzhang kian longlian njha rameesha rjz

Guests in attendance: amangalampalli anddone aryanshetty bplate dapark drestiny jingyuanchen lmathias lucdar ncograin rmxu sebitommy ethanhu*

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 6

Meeting Started at 19:15

monitors
- We will buy these one day
- We have money
- single monitors 4k 27"
  - 8 minus 2 already purchased + 2 for opstaff = 8x needed
- opstaff computer upgrade
  - buy new keyboard
  - 2x 4k monitors???
- multi-monitors 1440p 24"
  - 11x needed + 1 or 2 spare (?) = 12x
Keyboards
- Which and when to buy?
- buy spares for now
cable locks
- bought
- what do we lock them to
usb-c to usb-a extension cords
- a bunch of monitors are not working
Desktops?
- sponsorships -> Corsair, Nvidia, ASUS
  - we should make a runbook for talking to companies
- or just buy parts?
Debian 9 -> 11
- never forget o7
- no updates
Wordpress Security
- Make everyone static?
- Make all the webhosts static?
Kube server
- it's the second week of Sept! lol
Disk failures on riptide
- Thanks, Samsung!!1
- Bug with SSD's firmware
- Purchased new SSDs to swap the old ones out immediately, but won't put it on buy sheet for now, pending RMA and return
- migrated vg to ZFS since mdraid didn't seem to notice the unreadable sectors
- need to rewrite some scripts
RMA'd a failed HDD
- didn't get back to us yet

Nikhil brought up the issue of itemized quotes
rjz: I personally don't think it's a concern since the price check out, about a 5% discount compared to the same specs in the configurator
Discuss: should we switch vendor?
rjz: I looked for some models and the other 2U ones seem to have 2.5" bays only :(
longlian: don't put quotes on me
vote passes to use this vendor

Opstaff slides are sparse? Probably can't get done in time
- https://docs.google.com/presentation/d/1X4zZYtCJ5t86s1FJu1XGg2RI08-kauJw11y02_UESNg/edit
ocf.io/teamsus
going over various ways to get involved, pushing committees and projects heavily
- as well as staff hours

Committee Check-ins¶

second staff meeting tonight
first social this weekend, 4-6pm in lab with snacks and boba if RSVP (ocf.io/social)
please schedule committees and projects if possible
- we need technical leads for digital signage, ~~remote printing?~~ (probably not)
does any other work need to be done to prep for projects? (chat channels, organization work, etc.)
can we add berkeley.edu as a trusted domain in ocf gapps? since we do work within the ocf gapps we lose features like locking to berkeley.edu and need to open forms and sheets publicly. (https://support.google.com/a/answer/6160020)
- done - njha

Activities by Slack/Discord
- Need more media posts!
- Communicate with Opstaff for Opstaff Photos (Then Staff)
People intersted in Hardware
- Show off OCF computers+Tech
  - What happened to Staff Computer - Parts gone
Print more posters! +Club poster initiative
Money for advertising on Instagram?

we had a meeting on sunday
new members!!!
- aditya
- nelson
- shawn
see notes https://notes.ocf.berkeley.edu/yuGHqVGPTkaOBJGhKobbMg
- tl;dr we have 96k currently (not including ABSA that should have rolled over):
  - 40k ABSA
  - 40k STF rollover (100% of this is going to be used for paying opstaff this year)
  - 10k CASSA rollover (emergency fund)
  - 6k misc
email draft to James (thanks snarain): https://notes.ocf.berkeley.edu/M1-_y2rUSVWS20fsPhrcPA?both
- we want to send this email out asap, coordinate with gm's
- CASSA/CACCSF subject to James meeting
- ABSA application opens Feb-ish, no need to worry about it this semester
next time:
- coordinate monitors + spare/opstaff kb+m purchase
- any other large purchases? send them our way
- buy more stickers using blanket allocation

Meeting Adjourned at 20:05

Notetaker: etw + bencuan