Board of Directors Meeting

Directors in attendance: adarshiyer aryanshetty bencuan bplate drestiny ethanhu etw jyxzhang lmathias lucdar ncograin njha rameesha rjz

Guests in attendance: btorres jaysag oliverni* amangalamaplli ericyang jessieewoo trinityc

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 12

Meeting Started at 19:11

Status updates

• monitors
  • added to buysheet
• Debian 9 -> 11
  • lol...
• Wordpress Security
  • lol...
• Kubernetes Server
  • Shipped in "4 weeks +/- 2 days" (supposedly)
    • probably not cancel order
• HPC
  • lead time 2-6 wk
  • will purchase from Exxact (~$15k with disks)
  • 25G NIC purchased

Search for ASUC Chartered Programs Coordinator

• GMs part of hiring committee
  • not njha, he should send an email
• Will have to see what this entails
• things to look for
  • knowledgeable about ocf and asuc.. or just willing

"Mandatory" SUFMO Townhall

• Thurs, 9/29, 4pm to 5:30pm (tomorrow!)
• Covers building safety procedures
• In Senate Chambers (5th floor Eschelman)
• Anyone can go if they want

Computer Donation

• Berkeley Law Statewide Databse wants to donate ~20 desktops and color printer
  • color printer will be for staff/opstaff
• They didn't respond to our email about visiting last Wednesday, but emailed us this week
• We can visit tomorrow or Friday
• Does replying in email reply-all to tickets?
  • idk, use rt web interface

Printing Maintenance / Toner

• Our two options for maintenance were:
  • $180 per call + parts (~$400-500 for replacing fuser, for example)
  • $0.026 per page (~$1,600 per semester)
• We are going forward with per-call
• New Option of 6 toner: $282.00 x 6 = $1692.00 = $1692.00 (with maintenance)
  • voted yes

Staff Stipends: 2022 Edition

• trinityc mentioned that they probably need to find a library / work-study job
• idea: can we do stipends for people who need work-study but are otherwise interested in contributing to the OCF
  • what considerations are there?
• hire opstaff but opstaff project = ocf staff project?
• ? ocf semester of code ~ google summer of code
• note: 4 opstaff opening next year
• let's draft a formal proposal for this
  • possibly request more funding for stipends
  • will be started during next sunday's ficomm meeting (anyone interested is welcome to attend and contribute)

Notable RT Tickets

• RT Update: oliverni and njha went through the queue

  • oliverni wrote a script to resolve all tickets older than 6 months
  • then we manually went through and rejected spam and resolved things that were resolved
  • help queue is now only 15 tickets long!!!!1

• we (mostly ncograin lol) are also starting a RT guide soon (tm)

  • ncograin hard carry < +1
  • https://notes.ocf.berkeley.edu/fc_D5cPxSNSRXmfgEmZc1g
  • pls help ^^

Return of Bookstack

• (bookstack is a wiki)
• njha is going to deploy this again
• no more notes on notes.ocf
  • (meeting notes stay)
• please put docs on bookstack

Buy Sheet

• ocf.io/buysheet
• Add more items to buy this semester: ocf.io/buy

BoD Queue

• ocf.io/rt

Committee Check-ins

University Affairs

• keycard approval requests haven't been granted for months, can we ask asuc to fix this

Opstaff Updates

• project updates:
  • radio; flyers in residence halls
    • will take a few weeks before broadcast
  • social media, meet the staff, etc.
  • bookshelf/general checkout system spread sheet
    • file in ocf/opstaff drive
    • keep record of check-in/out, deposit id
  • possible halloween activity/social? social working with excomm or ficomm --> movie viewing with staff or if not just opstaff? 10/29? 10/30? 10/22? 10/23?
    • talk to internalcomm pls!
    • 10/29 maybe to be consistent with our sat social schedule
    • give out trinkets on halloween day like spider rings or candy
  • update opstaff project idea doc

Internal Comm

• ice skating social this sat 10/1 from 2:30-5pm
  • meet in downtown, go together on bus/bart
• tonight meeting about github and rt intro
  • will be having a staff training as well
• current social schedule (taking feedback):
  • hackday 10/15
  • hiking (and/or halloween party) 10/29
  • alum banquet 11/5 @ gather
  • sf trip?? dead week

External Comm

Finance Comm

• Meetings every sunday 2-3pm pls join
• Last meeting:
  • monitors on buysheet, we probably talked about them by now
  • cassa/caccsf: apps appear to be due feb, so we probably don't have to worry about this until later this year
• Meeting with Henry on Friday
• James also responded
• Next meeting:
  • get quotes for merch (stickers, keychains, tote bags)
  • debrief meeting(s) with asuc
  • staff need-based stipends (see bod notes 9/28)

Decal Comm

• imagine not having midterms :>
• bill has better meeting attendance than the decal heads lol
• currently looking for facilitators to run compressed decal for linux infra training
  • interested? add name below
  • adarshiyer
  • ishaan
  • bencuan

Meeting Adjourned at 20:07

Notetaker: trinityc