Skip to content

2022 10 26

Board of Directors Meeting

Directors in attendance: anddone bencuan bplate btorres drestiny ethanhu etw jaysag jyxzhang kian ncograin njha ooehmke rameesha rjz

Guests in attendance: adarshiyer ericyang lucdar*

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 12

Meeting Started at 19:12

Status updates

  • monitors
    • done, but we only found 9 out of 11 total purchased for the first batch purchased in February?????
    • be careful about these things in the future (don't leave them out in the open)
    • inventory management system?
      • I have inventoried the new monitors - rjz
  • Kubernetes Server
    • arriving Fri
  • HPC
    • 2-4 weeks
    • gpus delivered to exxact on 10/25
  • ASUC Chartered Programs Coordinator
    • interviewing...
  • Docs
    • bencuan: new.ocf.berkeley.edu is now on a different system
    • kian: merged react branch into master, so it's a different system docusaurus until we figure out the permanent solution
    • bencuan: outline is in development we'll see how it goes
    • bencuan: we should put meeting notes on outline
    • njha: user-facing docs updated via PR, more public than staff docs
    • hedgedocs for scratch work

Berkeley Subdomain Moratorium

  • njha wrote proposal, go read it
    • if we like it, he will email it in
    • https://notes.ocf.berkeley.edu/BKqKYCnpQnilhUBcAkSLgA
    • met with Berkeley IT w/ etw, said if we come up with a proposal and they are happy with it we good
    • brand image issues - we should be clear that the sites are not official university content
    • they don't really care about accessibility
    • TL;DR All pages on a student groups’ website must prominently (at or near the top of the page) contain the phrase “student group”, “student organization”, “student-run” or something else to this effect
    • also we will not allow groups to request domains that may be confused for official services etc, such as datascience
    • also talked about ocf cooperation w/ the university on web related things, moderation-related things? since we don't have the bw to police content at all

OCF + Teleport

  • see officers@
  • we are switching infra to Teleport
    • https://goteleport.com
  • njha: want coreos on servers, nixos? on desktops
  • we need to centralize authentication etc.
  • need license for pluggable authentication
  • got license from them

Need-Based Stipends

  • Proposal draft for need-based stipends
    • tldr; people with demonstrated need can do ocf project (technical) and be paid
    • vote here! https://forms.gle/SGNyrpbmamdE5EnL9
      • will discuss results next week
    • punt for this meeting since main people are not present
  • work-study for opstaff?
    • some major concerns from opstaff
      • max of hours worked per week (prevents opstaff from working as much as they want/subshifts)
      • not as much control of where the money made is going
      • limit on how much you can get paid
      • allows for more access for people to know about the job but this could impact quality? (someone who actually uses the ocf regularly vs someone who found out through work-study portal)
      • ocf can't grant work-study so it will be granted under ASUC Finance

Mickael Advisor Meeting Recap

  • Recommends going for campus funding methods (CACSSF)
  • ASUC funding can't provide long term funding
    • Because ASUC budget is only provided/determined year to year
  • Work study might be possible, but not a priority
    • actually get funding first
    • rameesha: logistical issues with work study (hour limit, subshifts, overall flexibility -- see above section)
    • work-study is all or none (?)
  • Recommends working on CACSSF soon
  • Historical context for funding: OCF half funded by university, half by ASUC. we intend to continue this in the future
  • Deadline: ?? November? December?
  • Legal Office starting to crack down on some ASUC bylaws
  • Chartered Program Mascots must have ASUC logo?
    • we're working on it
  • Chartered Program Websites must be hosted on ASUC domain/subdomain?
    • we already do this, so there is no concern here

Notable RT Tickets

  • rt#12091: email workshop (no action items)
    • Blue and Gold affiliated orgs: https://esc.berkeley.edu/clubs.html
  • rt#12092: matlab on OCF computers
    • not happening -etw
  • rt#11596: faculty hosting website (follow up)
    • set up *.ocfhosted.com CNAME death.ocf and CNAME to <site>.ocfhosted.com

Buy Sheet

  • ocf.io/buysheet
  • Add more items to buy this semester: ocf.io/buy
  • tote bag design
    • tote 1
    • tote 2
    • tote 3

BoD Queue

  • ocf.io/rt

Committee Check-ins

University Affairs

  • ASUC finance meeting soon
  • Maybe send out email to other chartered programs

Opstaff Updates

  • Intro poster being remade
  • Halloween social --> decor going up
  • Bookshelf poster made
  • More centralized troubleshooting doc --> use for future projects
  • BoD photo up
  • Revising poster behind opstaff/cleaning
  • Mid semester feedback form
    • something done by staff volunteers to make troubleshooting easier?
    • a better way to identify staff (please say hello and that you're staff!)
  • pagefault?

Internal Comm

  • halloween social this sun (10/30) - ocf.io/halloween
  • alumni banquet next sat (11/5) - ocf.io/banquet
    • if you know alumni, please reach out to them and invite them to come

External Comm

  • Delays on jtchan for designs (sorry)
    • Just put in stickers?
    • Also caused delay in responding to MLK for advertising
  • Emailing/filling out company marketting/advertising forms
    • Sending email to officers if they send a confirmation email back

Finance Comm

  • Proposal draft for need-based stipends
  • We need to buy merch things asap so they come before the end of the semester!!!!
    • submit sticker designs pls
  • finance comm dashboard project: help wanted
    • https://notes.ocf.berkeley.edu/9IWheJG7QcCaFp0-juVAoQ
  • next week: dashboard work, cacssf funding application

Decal Comm

  • :b:ruh :moyai:

notetaker: rjz, bencuan

Meeting Adjourned at 20:01

Notetaker: etw