Board of Directors Meeting

Directors in attendance: anddone bplate bryli btorres dapark ethanhu etw idham jaysag jedakrisnell jyxzhang kian laksith lharriscal ncograin njha ooehmke rjz trinityc yehchanyoo

Guests in attendance: amangalampalli drestiny jtchan oliverni

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 13

Meeting Started at 19:11

BoD Note-taking

• jyxzhang

Status updates

• Kubernetes
  • Teleport Working
• HPC
  • Install OS

Berkeley Subdomain Moratorium

• no updates

Funding Status

• Todo: Schedule meeting with Mickael about CACSSF
  • introduce new gm's

Notable RT Tickets

• rt#12226: virtual staff hours
• rt#12240: compromise
• rt#12239: HPC access
• rt#12230: compromise
• rt#12210: compromise (resolved kian)
• rt#12226: HPC access
• rt#12224: compromise/wordpress update (resolved kian)
• rt#12220: compromise/wordpress update (resolved kian)
• rt#12218: compromise (resolved kian)
• rt#12214: mastodon (resolved ncograin)
• rt#12212: TBP wants separate accounts for mail and web
• rt#12205, rt#12221: compromise (resolved rjz)
• rt#12155: apphost request (domain already registered)
• rt#12199: domain alternatives/exceptions (resolved ncograin)
• rt#12140: HPC access request
• rt#11965: website/group account transfer
• rt#12131: HPC access request
• rt#12118: mastodon? (resolved ncograin)
• rt#12029: someone being confused about vhost? not sure (resolved ncograin)
• rt#12102: apphost request (domain already registered)
• rt#11596: offsite faculty host request

Buy Sheet

• ocf.io/buysheet
• Add more items to buy this semester: ocf.io/buy
• no additions since last week

BoD Queue

• ocf.io/rt

Committee Head Elections

External

btorres

• more tech talks
• biweekly meetings with staff
• (other stuff i wasn't taking notes then sorry)

anddone

• more talks
• more outreach
• plans: include more companies, more outreach too
• using speakers for connections
• Q&A:
  • jyxzhang: what were your commitments this semester and how do they compare to next semester?
    • dropped club this semester, 20 units
    • planning to contribute most of time to ocf?
  • rjz: thoughts on systemd?
    • no opinons but
    • there have been no thoughts on foss so far...
  • njha: this semster what was external's achievements?
    • starting the photographing thing is a framework for the future
    • raising the connections this semester for future talks

ethanhu

• making staff hours important
• weekly external meetings
• emphasize transparency
  • in particular e.g. ficomm and proposal for stipends as seen this semester
• plan to work with officers and opstaff, take direct approach to managing social media
• no ads in lab or on instagram
• wants to tour all committess and *ms bencuan style
• Q&A:
  • jyxzhang: what social media ideas do you have?
    • more active social promotion
    • wasn't much of it this semester
  • jyxzhang: time commitments next semester?
    • 61b and 70 together
  • ncograin: you have a lot of ideas, how do you plan to work with other candidates?
    • merge priorities with other candidates
    • plan a return to weekly hour long meetings
  • intel me deserves to be burnt to the ground
  • systemd

Internal

dapark

• been in ocf for a year
• internal this semester
• ocf nice and supportive community
• want to increase retention rate
• give back to community by increasing retention and continuing effective communication
  • discord, slack -- notifications for socials/events, etc.
  • announce social on ocf insta
• plan to host more menaningful events
  • ocf retreat?
• purcahsing ocf board games
• continuing hackathons, alumni banquets
• collaborating with gms, other internal heads
• Q&A:
  • no other clubs
  • 3 techs
    • 3rd one 3 units, super light

ericyang

• just looking forward to making staff training better and planning cool events

Finance

trinityc

• part of ficomm this semester
• want to continue sources of funding, cassf, etc.
• find additional sources of funding
• work with external for outside sponsorships
• staff stipends, do a trial run of that
• want to make finances more visible to staff
  • curretnly no way to analyze data or see historical usage
  • help us make better decisions, and know how much we need when we request grants
  • make finance dashboard and keep it well maintained so that staff can see and will view during bod
• Q&A:
  • njha: commitments?
    • ocf, cs 70, ee 120, pretty much nothing else
  • anddone: thoughs on current finances and spending habits?
    • a little too informal
    • money's important and we shoudl be smarter about it
  • thoughts on snacks?
    • if we're able to secure funding, goal is to keep everyone happy
    • not strictly against it
    • having dedicated snack fund is good
    • shouldn't be one person buying for themeselves, not your personal snack fund
  • yehchanyoo: any ideas for formalizing finances?
    • when we're buying little purchases, we should keep track of it
    • keeping track of how much we spent previously and try to use that to make decisions in the future

rjz

• been here a hot minute
• secure funding, working with campus via cassf
• figure it out with gms and asuc finance
• working on finance dashboard, promote visibility and helps when applying for grants as trinity said
• continue to work on proposal for staff stipends with a trial run
• if funding allows, desktop refresh
  • work with gms and sms to do it
  • already refreshed monitors, good to refresh desktops too
• Q&A:
  • njha: commitments?
    • similar to this semester
  • njha: thoughts on snacks?
    • in full support of snacks
    • should be getting the best deal on snacks
    • agree with sharing snacks with all staff
  • ethanhu: thoughts on intel me?
    • not a good thing, but no way to disable it on my desktop
    • really no way around it since amd has a similar thing
  • anddone: had large purchases for monitors in past? how would we handle large purchases in future with current budget?
    • our budget is limited and contingent on future funding
    • in terms of how to conduct purchases, thinking of integrating with bearbuy system
      • (context: if you're a research lab bearbuy is how you buy things)

amangalampalli

• bencuan and snarain personally trained for first 5 meetings
• almost callink certified (for stage 2)
• want to get more experience from bencuan and snarain
• snacks are very important, and they're eating into the budget
  • sponsorship by costco?
• always try to buy in bulk
  • use alibaba? try to get good deals on shady sites
  • use callink credit card for fraud protection tm
• continue working on dashboard
• improve finance runbook
  • if not in ocf it's hard to understand how our finances work
• figuring out project ideas
• want to further stipend program
• Q&A:
  • njha: commitments?
    • same as this semester + cs 70 + math 110
    • this semester:
      • more units than next, but less techs so cancels out
  • anddone: trinity brought up ficomm organizational fixes? any plans to assist on that?
    • spreadsheets are informal, fun to see random purchases but there are ways to formalize it
    • internal approval systems before purchases go before bod

anirudhsuresh

• two years of accounting in hs and accounting class at berkeley
• excited about working on this because it combines both their majors
• worked on stipend proposal, dashboard
• finished callink quizzes to become stage 2
• try to make stipend proposal as equitable as possible
• improve transparency
• Q&A:
  • commitments?
    • taking 61a next sem
    • also in 2 other clubs
    • this semester had much more free time than wanted
    • at least 10 hours a week free, want to put that into ocf
  • njha: mentioned you haven't been at bod a lot? why?
    • had time conflict with another decal, haven't been able to make it

DeCal

laksith

• overcommmtied and died this semester
• revamp the decal
• revamp over the weeks, refresh things
• update from ~2018 to current stuff
• nothing exactly is gonna change but ? kian help me

• Q&A

  • commitments?
    • 170 (one tech)
      • this sem (162, 161)
      • quite a bit less
      • more of a backseat role in CSM
  • systemd good, intel me: buy system76
  • jyxzhang: is work going to get done over winter break?
    • yes.

  • jaysag: is there a need to advertise decal, how do you plan to do it?

    • not really needed since we used to need to reject applicants
    • but will post interest forms in Ed, reddit, etc.
    • lots of ppl interested in Linux so have demand

  • njha: plans to support lots of people

    • we got a lecture hall, but it's 9-10PM :(
    • we have remote support from previous semesters but still deciding
    • otherwise will have batches in the lab, 2 sessions

idham

• have been associated with the decal since getting into berkeley
• took last fall, facilitated in spring
• pretty familiar with the infra of the decal, vm, ed etc
• also working on a new website, Hugo
  • fix broken dependencies

• more automation

• Q&A:

  • commitments?
    • 2 techs, transfer and had to cram a lot of techs in previous semesters
  • rjz: thoughts on k8s?
    • was in kube ig, but had to drop off
    • kube good
    • plan to introduce it in final decal lab along with docker

Internal

dapark

Committee Check-ins

University Affairs

:b:ruh :moyai:

Opstaff Updates

-finals schedule is made monday-thursday 9am to 8pm, friday 9 to 5 and closed saturday

we had our opstaff social, please approve our buy sheet

Internal Comm

:b:ruh :moyai:

External Comm

• Same as last week, guest speakers planned to come early next sem after staff introduction meetings

Finance Comm

:b:ruh :moyai:

Decal Comm

:b:ruh :moyai: :b:ruh :b:ruh :b:ruh :b:ruh :b:cf

Meeting Adjourned at 20:18

Notetaker: etw