Board of Directors Meeting

Directors in attendance: anddone bencuan bryli etw jyxzhang kian laksith lmathias ncberberi ncograin njha rayh rjz rmxu

Guests in attendance: adarshiyer yuc

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 10

Meeting Started at 19:18

Agenda

Student Union Open House

• 2/22/22
  • not really planning anything special
• Was this discussed with opstaff yet?
  • yes, during opstaff meeting today
  • opstaff shouldn't need to do much anyways so it'll be ok
• If we order stickers now they will probably arrive in time (?)

OCF Onboarding Form

• ocf.io/onboarding
• Send this to anyone who asks!
• 37+ responses so far
  • everyone added to staff (thanks etw!)
  • also added to linkedin (?)
  • not yet added to github
• Any further onboarding action items? (emails, adding to staff...)

Chartstring needed for server colocation

• the campus datacenter needs a chartstring for billing a campus department
  • i.e. where should we charge the money
  • in the past we've used LEAD center chartstring
  • charged monthly
• should we ask the LEAD center to use their chartstring?
  • should probably bring it up with Sarah tomorrow
• or Prof. Hilfinger? (who allowed us to use his dept's chartstring back in 2018)
• njha

Hack Day Planning

• this saturday ???????
• we would need things for ppl to work on
• bryli: need to finalize group meetings first
  • code tour of some sort?
  • advertise groups today during staff meeting
    • k8s
      • njha is running (w/ etw)
      • most people don't know k8s
      • toy k8s cluster wasn't effective last semester
    • linux infra
      • rjz is running (w/ etw)
    • webgroup
      • kian is running
    • hpc
      • njha: maybe not? we don't have enough support
      • ocf jupyterhub ???
        • harder to manage resources
        • but more simple to set up
        • endgame = using desktops as k8s workers for big gpu availability
      • etw: hpc is part of linux infra
      • is anyone even using hpc? main problem is nobody knows how
    • xcf (not a thing)
    • drifting
    • ddr
  • bryli: people just want something to do, not necessarily a project or something big
  • njha: ddr machine starter projects

Coffee Chats

• If you're interested, we can note your name down here and internalcomm will have more details soon
  • 2 veteran staff for 3-4 new staff
  • chill get to know you chat
  • we can talk about our experiences / the community / cool projects and stuff
  • spread across multiple days/weeks
  • "mandatory"
  • let's get this set up and announce it next week
    • insert your name here + how many hours you want to spend on this + what you can talk about
    • bencuan + float('inf') + decal/admin/internal
    • njha + 3-5 + anything infra (esp k8s)
    • jyxzhang
    • anddone
    • etw + 3-5 + anything infra/k8s + security (but probably not this weekend :sob:)
    • laksith
    • rjz + 3 + anything infra (esp. non k8s) + security (not this wknd)

Buy Sheet

• ocf.io/buysheet
• Add more items to buy this semester: ocf.io/buy
  • pins
  • monitors
    • linux display scaling sucks, let's not get 4k
    • will put this on hold until we can decide on which monitors to buy
  • stickers
    • poll ?
    • buy all of the designs ?
    • will be discussed next week
  • staff social food
    • approved unanimously
  • hardware
    • HDD's (very good price) and screws approved unanimously
    • transceiver: on hold, can be found for a better price on ebay
    • RAM for fallingrocks (double from 128 to 256gb) approved unanimously
  • Lab supplies (Mouse pads, wrist rests, etc.)

BoD Queue

• ocf.io/rt
• no new tickets this week

Committee Check-ins

University Affairs

• Things to ask Sarah tomorrow?
  • signatory statuses
  • chartstring

Opstaff Updates

• Suggestions/ideas for opstaff projects
  • https://docs.google.com/document/d/1TXVl1Snh6WjCIoy6KEHmAblGDC7sYrmvd4Ir1HwWORw/edit?usp=sharing

SM Updates

• new disks for corruption installed, migrating data
• 16TB drives arrived
• error on one of riptide's SSD, RMA'd
• NIC for y2k arrived defective, shipped back and replacement incoming
• server reboot/upgrade this Saturday from 6
  • websites will be down!
  • all of us have after hours access
• new mirrors server installed, new projects added
  • Fedora
  • OpenSUSE
  • CentOS-Stream
  • Rocky Linux...
• What to do with the old XCF Dell servers?
  • these are too old to be repurposed
  • L5630 CPUs, released in 2010

Internal Comm

• coffee chats
• social this sat?
• rock climbing next sat (lan party?)
• people from committees/interest groups want to talk at staff meeting?

External Comm

• Was busy this week, same as last week
  • Trialed some color to my corner, add more color!
  • Combat Robotics at Berkeley (Glitch) willing to send designs
  • will follow up with student artists
  • Raspi board in progress, need a few items

Finance Comm

• Met last Friday
  • Spending ideas:
    • New monitors
    • Custom mousepads with an OCF logo/design
      • njha: artscow has custom mousepads for 5.99 https://www.artscow.com/photo-gifts/mouse-pad (first one is $1.00, no minimum order, free shipping)
    • Desktops are old (~8 years old or more), we could/should replace some/all of them
      • but most people just come in to print / don't really use the computers to their maximum capability

Decal Comm

• DO compromised droplet situation resolved
• currently acquiring even more credits for this semester's vm's
• VM's created and sent out

Meeting Adjourned at 20:03

Notetaker: bencuan