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2022 02 16

Board of Directors Meeting

Directors in attendance: amyoh anddone asai bencuan bryli etw jyxzhang laksith ncberberi njha rayh rjz snarain

Guests in attendance: adarshiyer* lucdar

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 10

Meeting Started at 19:13

Agenda

Coffee Chats

Please sign up for whatever times you want! (probably starting this Friday/weekend) We will announce it to newstaff during staff meeting today ocf.io/coffeechats

Interest list copy pasted from last week's bod: - bencuan + float('inf') + decal/admin/internal - njha + 3-5 + anything infra (esp k8s) - jyxzhang - anddone - etw + 3-5 + anything infra/k8s + security - laksith - rjz + 3 + anything infra (esp. non k8s) + security

Ideas for things to do/talk about: - Introduce yourself, talk about some things you've done at the ocf and a couple things you really enjoy (or maybe some things you think need improvement) - Ask about their interests (based on groups/committees) - Ask for project ideas/things they want to see in the ocf - Hand out stickers - If you're comfortable doing so, share contact info (friend them on discord, etc) - Give them newstaff role on discord - Give them action items (ask for availability for meetings, contact SM's for more info about infra, etc.)

Committee/group planning

Current meeting times: - Internal: Sat 3-4pm - External: Sat 2-3pm - Finance: Fri 5-6pm biweekly - Decal: Tues and Thurs 8-10pm - Web: (?) - k8s: Saturday 11-12pm - Linux infra: Saturday 1-2pm - DDR: Saturday 12-1pm (?)

Campus IT Printing Interrogation

  • Friday 10 AM
  • I think that cost, usage stats, student sentiment (that's a tougher one), management requirements/overhead, historical context and future plans are all applicable. Where did 20 pages/ day and 200/semester come from? Does OCF have a partnership with the libraries or other parts of the school on this?

  • Student Affairs IT have the following concerns (in order):

    student experience and needs admin workload $ (#finance-comm) number of pages - asai: lowered from 20->10 due to increased print demand, but raised it back when it got better. very few people print >20, but there are a few who try printing textbooks and use all our supplies

  • etw: rt#10932: graduate division printing query (never responded ?)

  • Berkeley might implement a centralized student printing???

    • What does the Open Print Facility do in that case?

After Hours Access

  • Want general keycard (+server room) access after 10PM for all staff
  • Conversation last semester was "there is a staffing shortage, no keycard 4 u" - sharay (@snarain, @ncbeberi)
  • Revisit convo since
    • COVID rules being rolled back starting March
    • Full in-person instruction has resumed
    • Multiple stakeholders not just us: (SUPERB, B&G) nextdoor, and dance groups for Eshleman after hours
    • Talk to Kaitlyn (replacement for Bahar)?
  • Issues last time:
    • Refrigerator
      • Fridge 4 keycard good trade IMO - asai
    • They said no one can sweep the building
      • B4 COVID the only sweep that happened was a building/UCPD officer came at midnight to check IDs. That's no different I think than the 10PM sweep we have now (in terms of staffing availability)
  • Plan
    • Contact a Senator to advocate for us and gather stakeholders
      • Used to be Liam Will. Could ask for whoever's office succeeded his to help.
      • Building is co-owned with ASUC
    • Meet Eleanor about future building hour expansions

Buy Sheet

  • ocf.io/buysheet
  • Add more items to buy this semester: ocf.io/buy
    • pins
      • Sponsored by ASUC == no misc fund usage ??
      • Approved
    • monitors
      • 30 monitors to replace
      • rjz: purchased 2 ASUS PA278CV for 849 total for e.g. madcow
      • basically the best 1440p monitor for office use that doesn't really break the bank
      • Dell is solid, it doesn't have DP and 750Tis don't have HDMI 2.0 so only 30Hz on 4K
      • Also should we get a ultrawide for eruption and use the current monitors for desktops? ~$990 for Samsung G9 49"
      • bought a used colorimeter for $90
      • Spectrum monitor (good, but 1440p hard to get- basically vaporware at this point)
      • Needs DisplayPort and USB-C ideally
    • stickers
      • poll: https://docs.google.com/forms/d/12iCbHNP7N8m3TnitWHKRHJ9gql5QiZskLanxamulXi4/edit
      • seems like blue waddles design is clear winner
      • we can purchase 300?
      • approved
    • custom mousepads
      • Is anyone working on making/compiling design suggestions?
    • computer upgrades
      • rjz: we should put 1060s to use - which means we need PSU cables
    • lab supplies
    • Future k8s upgrade
    • HPC upgrade????
    • DDR monitor
      • Upgrade to 32" monitor
      • Approved
    • rjz's 2 monitors
      • Approved
      • Looks ugly but good specs

BoD Queue

  • ocf.io/rt
  • no new tickets this week

Committee Check-ins

University Affairs

  • We have a chartstring now
  • Approved signatories
  • Need to discuss policies around keycard scanners soon

Opstaff Updates

  • Project assignments
    • Sticker designs, social media content calendar/graphics, flyers, posters, supplies organization
  • Cabinets need to be refilled with printer paper (whose responsibility?)
    • last semester, anddone did it
    • staff will take care of it now as well
  • Suggestions/ideas for opstaff projects
    • https://docs.google.com/document/d/1TXVl1Snh6WjCIoy6KEHmAblGDC7sYrmvd4Ir1HwWORw/edit?usp=sharing

SM Updates

  • new disks for corruption installed, migrating data
  • error on one of riptide's SSD, RMA'd
  • errors on scurvy's SSDs, partially RMA'd
  • Y2K SFP+ NIC installed
  • server reboot/upgrade
    • complete!
    • some venvs broken, needs to be regenerated by the user
  • new mirrors server installed, new projects added
  • What to do with the old XCF Dell servers?
    • these are too old to be repurposed
    • L5630 CPUs, released in 2010

Internal Comm

  • SIGN UP FOR COFFEE CHATS
  • We are announcing it today in staff meeting
  • Hack day is coming soon (3-4 weeks)
  • Definitely not happening the week after next week

External Comm

  • When2Meet meeting time https://www.when2meet.com/?14620841-osaiv
  • Current Operations:
    • Followed up with Berkeley student artists
    • njha following up with AWE
    • List for CS/Data clubs should be made
    • Follow up with MLK groups
    • Finalize lab 'theme' sectioning
    • Contacting large parties for promotional material/gear/posters
      • Nvidia, Apple, Texas Instruments, etc. (Add to the list below!)

Finance Comm

  • Will discuss monitors at finance meeting on Friday 5 PM (2022-02-18)
  • Custom OCF mousepads (need design)
    • should be an opstaff project

Decal Comm

  • Come T/Th

Meeting Adjourned at 20:11

Notetaker: bencuan