Board of Directors Meeting

Directors in attendance: adarshiyer amyoh bencuan bryli etw jyxzhang kian laksith ncograin njha rjz rmxu

Guests in attendance: dapark

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 9

Meeting Started at 19:10

Agenda

Coffee chat debrief

How did it go? - low attendance (?) - jyxzhang: went pretty well, plenty to talk about (~1hr?), 30mins is too long == lie - possible signs of good retention? - people who sign up for coffeechats tend to be more invested anyways - kian: also stayed full hour and got food - Q&A about interest groups - rjz: nobody came :( - lots of empty slots, we should announce it earlier - tell newstaff to show up to staff hours? usually not that busy

New Kubernetes Nodes

• njha decided to speedrun the purchase
  • approved by asuc (see officers@): asuc can fill out credit application and it will take a bit longer. alternative: pay them upfront
  • credit application seems complicated
• assume we have like $30k less to spend
  • ok so who has 30k credit limit (i don't think urgency is much of an issue - rmxu)
• quote is in officers@
• 4 week lead time (after payment)
  • if we purchase now it might arrive during spring break
  • should be ok (?) worst case gets delayed or held
  • purchase request will say ASUC and not UCB
• plan: send past server purchase info to vendor. if previous billing contact accepted, then we don't need to worry about payment for now. otherwise, send them the check
• vote on plan above:
  • approved unanimously
• colocation will also take 3-4 weeks (spring break logistics?? njha: don't worry since they are on research calendar)

Campus IT Printing Interrogation

• Campus is planning on unifying printing resources across libraries using papercut (the software, not our printer)
  • Papercut is very proprietary => ocf will not adopt
• Modernizing OCF Printing infrastructure
  • Papercut will be significantly more usable than logging in
  • Return to remote printing even w/ in person?
• Main concern: if lab users want to print >20 pages, there is no set policy for how we can give more pages
  • We currently (officially) turn them to other libraries
  • Maybe we should just allow staff/opstaff to give pages on request within reason?
• We should do a user survey to fine-tune our print quota and justify why our system works
• njha: they can pay ocf directly for pages? (later changed mind.. this is bad idea)
• etw: we probably won't even consider it unless papercut can integrate with cups
• general sentiment of bod: ocf is not interested in joining a unified system under the current plan
  • unless campus uses open source implementation (??)

After Hours Access (again)

• authorized users keep getting kicked out
• seems like MLK staff do not have an updated roster of who is authorized
• Sharay not responding
• we will bring this up with Sarah in our meeting tomorrow
• possible task for externalcomm: start emailing/speaking with other MLK orgs/users to start discussing a unified request for better after-hours access
• ask ASUC senator about this? (we got an email)

Buy Sheet

• ocf.io/buysheet
• Add more items to buy this semester: ocf.io/buy
  • monitors (take 3)
    • approved
    • 11x to replace 3 rows of single 1080p monitors

BoD Queue

• ocf.io/rt
• no new tickets this week

Committee Check-ins

University Affairs

Currently on agenda to discuss on Thurs: - After hours access - Keycard policies (about the scanner) / who to ask - DDR machine not using anymore, but might still use for front desk - Anything else?

Opstaff Updates

• Rationale behind Fatima's tray on the buy sheet --> to open up more space for paper cutter and hole puncher (can take out shelves to put in staplers)
• Social media content
  • Twice a week (i.e., meet the staff, tech tips)
  • Is there a separate channel for discussions around social media content?

    • external-comm

  • no fb access
  • ask kmo
  • Please fill out Jeda's form! https://forms.gle/bvB2zojmCFf5p3EYA
• Which fund are we pulling from for reimbursements? (i.e. flyers, posters)
  • asuc funds
  • put on buysheet
  • must have asuc logo
• Suggestions/ideas for opstaff projects
  • https://docs.google.com/document/d/1TXVl1Snh6WjCIoy6KEHmAblGDC7sYrmvd4Ir1HwWORw/edit?usp=sharing

SM Updates

• error on one of riptide's SSD, RMA'd
  • replacement received, resyncing
• errors on scurvy's SSDs, partially RMA'd
• server reboot/upgrade
  • complete!
  • some venvs broken, needs to be regenerated by the user
• colocation ticket created, eta 4 weeks

Internal Comm

• Nothing this weekend
• Hiking social (Mar 5)
• Hack day (Mar 12)

External Comm

• Meeting sat. 2-3pm
• Current Operations:
  • Create promotional flyer handouts
    • Update OCF board flyers (Libraries, etc.)
    • Mailing letter to Alum + OCF users
    • Future work with local CS/Data companies
  • Follow up with MLK groups
    • Art Studio
    • Creative Lab
  • Contacting large parties for promotional material/gear/posters (Add more!)
    • https://docs.google.com/document/d/1--f2B7OZDD2FDoiXcbIINTVwOERAuKBkjf3iVnfVt_g/edit
  • njha following up with AWE

Finance Comm

• Email from ASUC senator Jason Dones ("[ASUC] Increased Funding for OCF") wanting to meet "regarding the Student Technology Fund and about increasing OCF funding"
  • Need to respond and schedule a time
  • Who is interested in attending?
    • gm's
    • where is ronit :|
    • @ficomm dm us (gm's) so we can schedule
• Big Give starting on March 10th
  • I (snarain) forwarded an email to officers@ regarding some details
  • Should advertise to alumns and current students
    • We need misc funds for our socials and alumni dinners.
• Met last Friday
  • Mostly discussed monitors
• ABSA application due March 5th
• Custom OCF mousepads (need design)
  • can be an opstaff project
    • hopefully someone is assigned to work on this

Decal Comm

• Come T/Th
• DO funding request approved but they have some issues on their end, the credits should show up by the end of this week

Meeting Adjourned at 20:12

Notetaker: bencuan