Board of Directors Meeting

Directors in attendance: adarshiyer amyoh bencuan bryli etw jyxzhang kian laksith ncberberi njha rayh rjz rmxu ronitnath snarain

Quorum for this meeting is 10

Meeting Started at 19:16

Agenda

Upcoming senate presentation

• Needs to be scheduled (anyone know how to do this??)
• Interested in presenting:
  • bencuan
  • ronitnath
  • rjz (slides)
  • etw
  • your name here?
• Will hopefully take place in a couple weeks (after ASUC elections)
• Main topics: spread awareness of OCF services, pass resolution of ASUC support to fund the OCF

HPC Updates

• GPUs shipped (from China), unknown arrival date but should be before end of semester
  • coming week ??? (fedex express shipping) (currently in the bay area container ship parking lot)
• Do we need to buy any hardware in the meantime?
  • GPU server, single or dual Epyc 32C, 9K~12K w/o disks
  • current HPC server is quite underpowered, we need to upgrade
  • storage is scuffed - HDD-backed and over network (iSCSI)
    • it's actually a bottleneck right now
  • it's (probably?) possible to put new GPUs in old server
• Potential staff projects: make hpc staff training / docs, decal lab for hpc, jupyterhub??

OCF merch

• Rachel's mousepad designs https://drive.google.com/drive/folders/10dpOeBKo4ISnPZpQRMmBCIQwJr8acfyW?usp=sharing
• Isabelle's tshirt designs https://slack-files.com/T02EV1K1G-F039UGM9P6E-4ad6bc314c https://slack-files.com/T02EV1K1G-F039MSXRK0W-48ee8101fc

we should start finalizing designs and coordinating these purchases, end of semester is rapidly approaching

Buy Sheet

• ocf.io/buysheet
• Additional info about social media boosting:
  • From Rameesha: "So across all the socials (FB, Twitter, Instagram), you can create a personalized audience to reach based on different factors but I think the most effective filter would be by location and in this case I would set it to the city of Berkeley (~ 25 mi radius). For content that would be boosted, I was thinking of only boosting posts promoting the OCF/services, not content like meet the staff. In terms of the actual money going towards the ad content, it varies by app but generally you can set a number of days you want to boost a post and have a set amount per day like $5 a day for 5 days would be $25. For Instagram they did give $10 credit randomly and i used that to boost a post and it ended up being really successful! We reached over 1.6K people and 73% of that was from the ad and i think we got 4 additional followers from it too!"
  • Current experimental allocation would be $100

bod thoughts: - pros: - good initiative, gives us more data - it's only $100 - rameesha has put a lot of thought into this - cons: - advertising is good, but we can get free advertising via ASUC - we don't want to give fb more money - uncertain benefit

future action items: - reach out to ASUC - reach out to official Berkeley social media / building advertising to get OCF spotlighted - further exploration of advertising OCF services with the university

BoD Queue

• ocf.io/rt
• no new tickets this week

Committee Check-ins

University Affairs

• No new information about stf/funding sadly
  • still waiting for Jenny to reply
  • Ulises is spreading the word with admin currently, he'll get back to us next week
  • could potentially ping James Weichert (AAVP) for updates, have not done so yet

Opstaff Updates

• OCF merch (Isabelle)
  • Looked into local screenprinter (The Grease Diner: https://www.thegreasediner.com/) and emailed them about pricing (how much for ~30 shirts?)
  • Interested in making OCF keychains (50 1.5in keychains for $95)
    • next semester / order over summer to arrive next semester
• would be good for staff to give feedback on the current designs (perhaps via poll/form)
• bring back user surveys with giveaways (pages)
• Cabinets need to be filled with printer paper (thank you <3)
• For upcoming socials (esp ones happening on Saturdays), please post about it on our #opstaff channel
• Fill out Meet the Staff form
• Project ideas/suggestions from staff welcome here

SM Updates

• nothing new...?

Internal Comm

• social this sat (4/9), probably lan party/board games in lab

External Comm

• Cal Day 2022 Tabling (Saturday, April 23rd 9 AM - 4 PM)
  • Form ends tomorrow or until all spots are filled, Should join!
    • Need people who can table, short-staffed
• Continuing club outreach
  • If Daily Cal is 'saved' in ballot, contacted and may be able to provide material in OCF
  • Clubs working with/responded
    • IEEE
    • CSUA
    • Need to send material to Art Studio/Design Lab
• Project work
  • Prepping ideas for STF outreach
  • Adding more staff to digital hours board
    • Let me know where the SD cards are if ordered
  • Have 2+ staffers for holding PC building sessions for in person tips/help/understanding
    • Typhoon/Staff Rebuild/Test benching
• Google Form for staff poster ideas (Bumped again)
  • Need more responses!
  • https://forms.gle/6fco8XHdApjDPBLfA

Finance Comm

• Jenny is still ghosting us on our STF questions, so we still don't know / have any guarantees that our STF funds will continue to roll over
  • If STF funds don't roll over for next year, then we're screwed for funding next year. We should maybe tell James or Henry or someone else in the ASUC about this uncertainty

Decal Comm

• DO responded saying that they'll resolve the issue by Friday.
• Remove sponsorship label if things don't work out / until things are fixed?

Meeting Adjourned at 20:18

Notetaker: bencuan