Board of Directors Meeting

Directors in attendance: adarshiyer amyoh anddone bencuan etw jyxzhang kian laksith ncberberi njha rjz snarain

Quorum for this meeting is 9

Meeting Started at 20:11

Agenda

Better emergency protocols

• April 21 incident
• Minor security incident on April 29
• have building contact printed out more conspicuously
• jyxzhang: type out a guide
• amyoh: physical guide by the desk would be cool
• anddone: has safety protocols for rocket stuff

paper+toner

• rjz has ordered 7 cases of paper, should be enough for this semester + a bit more
  • costco
  • back right shelves have space
• need to buy more for next semester
• recycled options are considerably more expensive
• since our budget is uncertain we should just stick with the cheaper stuff
• copycenter is more expensive than costco
• probably need to ship out the used toner to make space (see officers@ email from copycenter)
• can also figure out how to throw out the CRT and other ewaste in the storage/server room
  • anddone: My lab in Etch has a place but hauling it there is annoying
    • we have a cart and people to move it, we should try to do this soon
  • donate CRT to video game museum?
  • rjz: it's dead

Opstaff hiring status

• PM @bencuan if you want to help out
• Currently have 20+ applications, emails sent out to lab users
• OM interviews happening this week
• OA interviews will probably mostly happen online after finals

OCF merch

• have tshirts arrived?
  • anddone: Saw a box in storage
  • rjz: the other shipment arrives tomorrow
  • rjz: how to pay for the shirts? campus charges 5% on donations (!)
    • donate $15 = get a tshirt
    • njha: venmo??
    • future shirts: venmo link on front desk for any user to buy (+ old stock)
• tote bags are in progress, will probably not be in until next semester
• rjz: cost? over $20 each
• anddone: mun tote bags sold a bunch for $25
• anddone: photography?
  • anddone: I have a lot of the kit (Personal Canon DSLR+roommate's Sony Mirrorless, softbox+diffuser, 1-3 tripods, etc.) but need a bit more for better shots and in effect as 'pay'
    • we can show off our lab, merch + improve external relations

Summer info

• last day of OCF being open to public: Friday 5/13
• several staff will be around over the summer, including:
  • bencuan
  • anddone
  • rjz
  • laksith (from June 18)
  • etw
  • your name here
• ATDP will hold classes June 21-July 29
  • Join #atdp channel if you're helping out with this
  • @SM's see email from dev (need to get some stuff set up before the 21st)
  • todo: contact building staff to inquire about temp transfer of jyxzhang's emergency access to dev for summer session
    • this has been done
  • resolve email after finals
• Summer meetings?????
  • what would we need to discuss
  • HPC (we should do this next semester -- wait for Zen 4?)
    • in the meantime, revive hydra??
  • newk8s
  • safety

AC

• no reply :'(
• ping eleanor

Committee Check-ins

Opstaff - held individual check-ins last week with opstaff - hiring - 2 current opstaff applied for OM position - 1 or 2 OA's - last opstaff meeting happening this Friday - tote bags: nerissa is planning on ordering?? we can do it this semester

SM's - puppet & puppetdb upgraded to bullseye - new UI for mirrors: https://mirrors.ocf.berkeley.edu

Internal - not really - staff training work - recruitment process efficiency -> O(1)

External - External task expansion and rework goals: - Focused Subteams - Design/illustrations subteam for graphic visuals - Photography/film subteam for merch and outreach visuals - Ideas to hone in on - Honest User feedback for equipment/things we can provide efficiently throughout the semester - Offering small give-away merch in return for filing out feedback - Pins, stickers, etc(?) - sticker sheet / exclusive merch - Promoting OCF as a good tech oriented location to study/work via physical/digital media - Make wallpapers available for download on web(?) or other platforms - Making merch available openly for purchase - Sticker packs, pins, shirts, etc. - Posters and Decals! - With how well first run of posters went, we will get more printed and make more designs! - (We all have to save a little before we can buy more) - Flash back to Katrina, I remember talking about a window decal - would be pretty nice but we have to vision some designs - https://docs.google.com/document/d/1MVQLUJcwJEwlCxJ1PwxUa4Ylc8Q9CZVusdDw29KDcuw/edit?usp=sharing

Finance

• Use leftover STF funds to pay opstaff for the next semester or two
  • Hopefully they roll over for next year (they may not continue to roll over at some point). Jenny McNulty (STF analyst) has completely ghosted us and there is no other authority on this
    • If the funds don't roll over, talk to James Weichert since he said the ASUC should have emergency funding for us if necessary
• Several options to explore for securing future opstaff funding:
  • Apply to CACSSF
    • Henry Isselbacher (ASUC CFO) said this is one of our best options since they actually have enough money to give us for long-term/repeated applications for funding
  • Get OCF in IREF
    • Jason Dones and James Weichert (ASUC people) said they are advocating for us on this
    • (Context: IREF is the (much more expensive) STF replacement being made by campus administrators as a campus fee; since it's a campus fee, there's no vote on it)
  • STF 3.0 (meme option)
    • James Weichert hinted that he may actually try this
  • Make and pass an OCF fee referendum
    • same process as passing STF, but to cover OCF costs only
  • If these options don't work, apply to CASSA and/or talk to James Weichert
• Printing and most hardware costs should still be able to be paid by ABSA (will still need to apply as usual every spring)

Decal - DO ghosting us - yeah - NP students

Buy Sheet

• ocf.io/buysheet

Semester recap

What happened this semester? - rip stf - thanks to finance for working the extra hours to scrape more info and schedule meetings with asuc - improved staff onboarding process - coffee chats - staff training - onboarding/application forms - fun socials most saturdays - thanks internal!! - still got more work to do next semester - merch! - stickers - pins - t-shirts - tote bags - shoutout to Isabelle, Nerissa, Rachel, njha, rjz for coordinating this and making designs!! - ocf social media - meet the staff - boosting experiment + lots of new followers - thanks Rameesha, Jeda, and everyone else who helped out with managing our socials!!! - monitor upgrades - 4k monitors are awesome - 11 in total, all but 2 have been installed - KDE!! - lab space improvements - storage room reorganization (thanks Fatima!) - new posters!!!!! (External pop off) - more charging stations everywhere - in progress: anti-cable-theft measures (lol.) - server room foam tiles (thx njha) - shoutout to external (especially anddone) for all of this - ddr - new GPUs - thx nvidia, very cool! - next semester: new node - shoutout to tonylian for submitting our application, and our SM's for node logistics - fallingrocks migration - now installed in campus datacenter - download speed no longer sucks - shoutout to SM's!! (and to everyone who helped move them, they're heavy!) - web redesign - now on react stack - go web team!! - decal - what is DO doing :( - smooth sailing with 150 students which is impressive - shoutout to laksith, lmathias, idham, billqmao for running it - some more thank you's - thank you waddles and vacuum for not leaving us yet again - thank you Amy for coordinating everything opstaff-related and being an amazing OM, we'll miss you :'( - we'll also miss everyone else who's graduating this semester (ncberberi, rayh, jaw, asai) pls come back and visit as alums! - thanks to snarain for helping keep the OCF alive behind the scenes - thank you to all of our committee heads for making our job as GM's easy - thank you to everyone on BoD for showing up every wednesday night and having cool discussions about the ocf - thank you to everyone on opstaff for keeping the lab running smoothly and for all of the project work this semester - thank you to our SM's (including njha) for spending so much time in the lab upgrading things and making sure stuff doesn't remain broken for too long - thank you to all the on-hand staff to help fix things that break 24/7 - thank you to everyone who contributed to the ocf in any way at all this semester, every little bit helps! - Ben is "The Rock." Thanks ben.

Goals for next semester

• Continue improving onboarding process
• Get funding figured out
• HPC upgrade + improving ease of use
• Server room reorganization (this summer??)
• Collab with other clubs (tech clubs, art, design, MLK residents)
• Expanding OCF outreach
• Decal rewrite
• 24/7 keycard

Meeting Adjourned at 21:16

Notetaker: bencuan