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2023 08 23

Board of Directors Meeting

Directors in attendance: amangalampalli andytsai bplate bryli dapark ethanhu etw jaysa kian ncograin njha rjz trinityc

Guests in attendance: adymchenko ericyang jedakrisnell jyxzhang lharriscal ronitnath yechanyoo*

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 12

Meeting Started at ??:??

Bod Note-taking

  • trinityc\n

Agenda

Notable RT Tickets

[https://discord.com/channels/735620315111096391/735624292179640331/1141107091294138429]

Website down: RT#13217, RT#13204

Account problems: RT#13212, RT#13192, RT#13227

Apphosting: RT#13173

  • dapark: who is doing rt tickets??
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Calapalooza

  • jaysa:
  • We have a spot! Check-in is 1-2 PM
  • [Sign up sheet], Thursday 2-6 PM
    • SIGN UP NOW!!
    • includes checklist for those doing set-up
    • if you’ll be there at berkeleytime, put that on the sign-up sheet! or send a warning in chat
  • OASIS Center (formerly LEAD Center) will provide table
  • Luke has brought penguin suits (small & medium)
    • they will be in storage room tomorrow for true OCF patriots (sorry I didnt get a large)
  • dapark:
  • canopy is also ordered should be picked up from the building mailroom
  • not delivered yet? 8/21 delivery attempted but wasn’t delivered.
  • Lab hours updated

BOD + GM Times for Semester

  • dapark:
  • Keep it Wed 7-8pm BoD and 8-9pm GM? Is the GM time too late?
  • Decal on Tues 7-9pm
  • Voted yes to keep
    • If not much newstaff come, then consider change time to earlier?

Keycard Access

  • dapark:
  • GM, SM, Committee heads should be given access chill
    • current access list is [https://docs.google.com/spreadsheets/d/12kwr-CdhHpV1VzznSNfGx0FaOA8T3YUH0c8jqwftBRs/edit#gid=0]
    • a lot of previous staff still have access
    • non-committeee heads probably shouldnt need access
  • keyboards and other items getting stolen from the lab so security issues are of concern
    • justin: overall, limiting access will probably not affect theft
  • security camera?
    • bad
    • literally 1984 <<<<
    • fake security camera??

Server Room AC Issue

  • dapark:
  • Have contacted MLK facility managers many times. AC still hasn’t been fixed yet.
  • Need to notify the opstaff to instruct people not to close the server room doors.
  • jaysa:
  • director of facilities came in 10 AM Tuesday to look at what might’ve broken
    • he said he would be pressuring HVAC people very soon
  • rjz:
  • supposedly fixed today, ac is working
  • compressor was not working
  • its all good nowww :+1:

Opstaff Updates

  • jaysa: Opstaff training, this Saturday 2-4 PM
  • CACSSF account in finance tab of Callink should be available Wed or Thu
    • if not, ASUC CFO said we can pull from tech fee (since that will expire anyway), any deficit will be covered with CACSSF later
    • jeda: first purchase request wont be until another two weeks
  • jedakrisnell: More Opstaff updates
  • Training this Sat 2-4pm, all but one(?) Opstaff will be able to attend
    • One hasn’t accepted on bCal
    • Will reach out to train them if they don’t show up
    • Feel free to stop by to introduce yourself LMAO
    • :D :wave:
  • Schedule is still TBD
    • I’m going to work on finalizing it starting tomorrow, but there may be some complications with opening shifts
    • Plan to have it done by Friday
  • Keycard access should be good for new Opstaff
    • Andy was able to access the lab and storage room this afternoon
  • Still set on opening Monday 8/28!
  • Inventory check? How are we doing with toners and paper?
    • we’ll get back to you…
    • assume no new toners
    • might switch out one of the toners for an empty one and back again
    • \

Discord Role Organization

  • dapark:
  • Should update tags to just include the current offices to reduce confusion.

  • Should be organized possibly based on the candidate system?

    • njha: nah this is too much effort can we just not use discord roles (or someone write a thing to sync this with actual OCF systems)

    \ * (img)

Implementing Candidate System

  • dapark:
  • Possible implementation of candidate → staff system so that candidates can become staff after satisfying some requirements. Ex) Attend 3 GMS, 2 socials, 1 workshop
    • What if no one ends up satisfying the requirements? - yehchanyoo
    • These can just be guidelines, enforced at the leadership’s discretion - njha
    • trinityc: how keep track of attendance?
    • honor system?
    • anna: workshops are so sporadic
    • dapark: way to participate more: RT tickets, website, whatnot
    • ethanhu, aditya: seems too/more restrictive
    • anna: more walkthroughs, working on actual ocf work rather than handheld guides so that newstaff can take over workye
  • \

Ideas for GM

  • dapark:
  • Having more structured social after GM
    • Matching newstaff and staff. Doing socials after GM that involves more new staff getting to know the old staff more.
    • njha: show all the pathways at ocf, break into small groups,
    • in gms, old staff all sit in the front and the newstaff just leave after main meeting is over
    • “literally just talk to people its not that hard”
    • FIVE NEW NAMES
      • requirement on oldstaff to socialize with the newstaff, not the other way around lol
  • Have workshops during GM
    • GM1: Intro to OCF, going over all the committees, after GM staff meets (put people in random groups with staff. Staff collects username and add them to the OCF candidate group.)
    • njha: Make the intro slides shorter too, I feel like the first staff meeting presentation has been growing by a few slides every semester… it’s too long
    • trinityc: agreed, instead of going over every committee we should turn off tv and just have people talk to eachother
    • bryli/yehchanyoo: Make slides shorter, but maybe keep the slides and make the meeting focused on smaller submeetings for people to get to better know what each committee does
    • GM2: Committees spotlight

Event Calendar

  • dapark:
  • Having an OCF-wide event calendar that staff can add
  • here we go, [https://calendar.google.com/calendar/u/0?cid=b2NmLmJlcmtlbGV5LmVkdV9iY2wycHVwbHQ2dDllOWU5bmptZTZqcWNhOEBncm91cC5jYWxlbmRhci5nb29nbGUuY29t]
  • but i think currently only available to folks with google apps accounts? maybe we can find a better solution if other people want to do it

Subdomain Statement/Taking Banner Down

  • dapark:
  • Patrick asked us to take the banner down. Any opinions?
    • [https://www.ocf.berkeley.edu/announcements/2023-03-01/subdomains]
    • ncograin: STRONGLY AGAINST; our website our content, moreover it’s not right for them to try to suppress information about what they themselves have done
      • see SPM notes
  • Taking OCF’s name off of their statement
    • while maintaining a good relationship with them…
    • Patrick the op
    • all comms go to Patrick so…
    • Trade: they take our name off, we take down the banner
    • ncograin: we should modify the banner since its outdated
      • but Patrick won’t take our name off
    • FAQ page for the transition?
      • the art of negotiation

New OCF subnet, additional ports

  • rjz:
  • I submitted a request for another /24 for DeCal VMs, approved
    • 128.32.128.0/24
    • thank you!!
  • However telecom says the port we are using is bound to the current 169.229.226.0/24 VLAN, so need another drop to use the new subnet
  • I also submitted a request to evaluate 10G @ OCF, telecom gave me 2 options (1) Cat6a, involves installing a new switch at the telecom room (??) and costs $13,000
  • (2) \n> Install single-mode fiber cable from room 171B to the nearest TR (not cheap). Then connect your Arista switch to our existing 10-G switch, with 10G optical transceivers over this single-mode fiber. While this is standard network topology for connecting user-installed switch, I will have to run this by my peers to make sure it's OK.

\ * Can probably request more 1Gbps ports at a reasonable cost though.

SWE++ Partnership

  • kian:
  • RT#13178 -ethanhu
  • introduces middle school students to computer science
  • for a good cause!!
  • asked to use lab on saturdays again for this semester
  • SWE wants to use lab on saturdays from ??am - 12pm
  • jeda: we close lab to public for 10am-12pm, very chill not much issue
  • normal saturday hours are 10am-6pm
  • tentative program dates: 9/16, 9/23, 9/30, 10/7, 10/14, 10/21, 10/28, 11/4, 11/11, and 11/18
  • 20 students
  • Opstaff still coming in to work - helped last sem
  • At least one volunteer staff in case of troubleshooting that Opstaff can’t handle

Verdict: verify hours, probably say yes

Internal Comm

Long-term social plans:

  • [https://recwell.berkeley.edu/wellness-offerings/recwell-adventures/custom-trips-events/]\nKayaking ($50/person half day $50/person full day) and/or Ropes Course (35 half day 69)
  • Recwell also has backadventure planning with a retreat plan in mind

  • Once we decide what we want, fill this form: [https://www.surveymonkey.com/r/caladvcustom]

    • internal & finance committee should discuss, subsidize cost

  • Retreat to Yosemite?

  • Plan now, but do it later in the semester to allow cheap prices (October/November? -- aim for three-day weekend between November 10 and November 12)
    • EVERYONE MARK THIS ON YOUR CALENDAR!!!
    • [https://lead.berkeley.edu/student-orgs/manage-your-org/plan-events-for-your-org/high-risk-events/]????
    • Drivers, airbnb
    • drivers get mattresses and everyone else sleeps on the floor :)))))
  • Minutes/progress updates for all volunter projects?
  • What are our projects currently? (HPC, web, k8s/general linux infra?)
  • Everything but ddr is still relevant, just copy it over
  • ronit: i am web and the senate
  • no one working on hpc?
  • bryli: want people to do project updates
  • yehchanyoo: would like to have (at least rough) deadlines
  • jaysa: our documentation is spread out everywhere.. one project could be to consolidate docs!
  • bplate: new website backend\n
  • Should we find project leads?
  • Update your staff intros! [https://docs.google.com/presentation/d/10_V1RoMHhbo3-VIjAO--Mhm7MM_rkhbKHjJwqeJaLG0/edit]
  • njha: no! we decided to not do this. please cut the staff intro slides! 10 minutes straight of introductions is so boring for the new staff
  • trinityc: i’d like to maybe at least have a page that people can visit, or do the slides and share it with them so they can see later but not present it during gm
    • njha: that’s a good idea, maybe we can just make an outline page or something

External Comm

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Finance Comm

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Decal Comm

  • Going well! Met with facilitators, DeCal is ready for Week 0 infosession (all communications sent out)
  • Join the decal guys!!
  • kian tested terraform on implosion
  • [https://github.com/0xcf/decal-automation/tree/kian/libvirt-vms]
  • IPv6 only? might need second interface for new subnet VLAN
  • kian: but iz ok bc campus vpn allows connectivity

Buy Sheet

  • add items you love and care about to ocf.io/buysheet
  • look at recent callink PRs

Meeting Adjourned at ??:??