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2023 09 06

Board of Directors Meeting

Directors in attendance: adi anddone andytsai bplate bryli dapark ethanhu etw jaysa jedakrisnell kashun kian lharriscal njha oliverni rjz ronitnath trinityc yehchanyoo

Guests in attendance: anirudhsuresh billqmao drestiny inurzhanov

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 15

Meeting Started at ??:??

Minutes:

  • trinityc
  • oliverni

Agenda

  • printlist screen (fixed)?
  • ethernet cable disappeared, has been replaced now
  • none of the usb ports work on the raspberry pi
  • etw: works now apparently (but not recent???
  • 3rd printer (pagefault) has been fixed!
  • with emergency buy of fuser
  • logjam jams A LOT (usually with non-force rasterized pages), but we fix it. if anyone would like to learn how to fix logjam, ask jaysa/kian/rjz/etw
    • papercut was jamming too
    • pushed on the sides of the fuser a little harder and it got fixed
  • Ethernet port by TV
  • Lauren will ask
  • switch (temporary solution) not ordered yet (oliverni is buying now)
  • on the UCB telecom portal it’s only showing 1 active port for the entirety of 171*
    • might be because there’s supposed to be a port active but it’s not :upside_down_face: (pure speculation from etw)
    • since a long time ago, when tornado was working
  • (img)
  • good to know thank you jay-z - ill update docs to make them less vague

Important RT Tickets

  • Wordpress: [RT#13276], [RT#13294]
  • HPC: [RT#13290]
  • For the GMs: [~~RT#13291~~] [RT#13292]
  • Hass professor wants their entire class to come to the lab if eduroam drops out
    • lmao what
    • tell bIT to get their stuff together
  • Haas professor wants their entire class to be given HPC
  • tell them to spend their dept $$
  • ==Answer is NO!!==
  • dapark (& maybe more people) needs to be given root

Roll over :roller_skate: Beethoven:

  • Account problems: [RT#13227], [RT#13192], [RT#13227]
  • Misc: [RT#13267]
  • Some group account setup tickets
  • Website down: [RT#13217]
  • Apphosting: [RT#13173]

O p s t a f f U p d a t e s

bad

  • Happy National Coffee Ice Cream Day
  • Weekly meetings on Fridays from 3-3:30pm
  • Starting this week, giving out projects next week
  • If you haven’t met all of Opstaff and want to, this is the perfect time
  • Double Opstaff shifts?
  • Just for busy days
  • Based on honor system? (not scheduled)
  • Finance okay with this?
    • Was budgeted for 11 hours / opstaff
    • Idea: flexible shift of ~==2-4 hrs/wk== that can be for whenever
    • dapark: might only need double shifts for now bc career fairs are only this time of year
    • yehchanyoo: need to quantify how much more money we will need
  • dapark: maybe limit the # of people who can be in this room (opstaff discretionary)
    • if you feel like it is too much you can meter the people coming in
    • feel free to use “safety” as an excuse LOL
    • we should ask SUFMO about what’s the max occupancy of 171 is - rjz
  • yehchanyoo, adi, andytsai: Should meet up during the weekend to flesh out the details and establish a procedure to deal with unexpected increase in demand
    • yehchanyoo: have all ficomm heads + opstaff meet up for budgetary/hours negotiation/discussion
    • andytsai: should consider having a limited bank of flexible overtime hours that can be used at any time, especially during times of unexpectedly high demand
    • weekend meeting will be proposed during the weekly OpStaff meeting this Friday
  • First pay period ends on Sunday
  • What account are we taking from?
    • first CACSSF → CASA
    • we’ll try to make sure CACSSF is available
    • CASA is emergency fund that doesn’t expire
    • STF doesn’t expire
  • Are the new hires already on CalLink?
    • will do
  • The lab is slowly collapsing upon itself LMAO
  • Printers jammin
    • hopefully fixed?
  • (insert whatever is wrong with the website for that day)
  • Monitors not turning on
  • Staff computer being scuffed
    • jaysa: thats my bad for not returning the HDMI cable lol
  • Hope the lab gets well
  • Opstaff Private Slack Channel: put your user if you want an in
  • Thank you to all of the staff who have been helping out Opstaff/around the lab <3
  • [Opstaff Proj Recs]
  • silly goofy ideas go at the bottom after the actual ideas
  • [Stapler Leaderboard]
  • Not important whatsoever but an ongoing inside joke
  • (will probably die out like the whiteboard in the front LMAO)
  • ==Opstaff/volunteer staff social -inurzhanov==
  • also ocf retreat
  • come to internal meeting to plan for retreat, 8-9 PM tmrw
  • volunteer fair dates
  • 9/7 this thursday eecs
  • 9/11 next monday 61a midterm
  • 9/12 next tuesday 9/13 wed 9/14 thurs career fair

Amendment

ethanhu: I propose an amendment to section 5.3.1 of the OCF Constitution to read:

The election of officers shall be by secret ballot. Each ballot shall be a single candidate preference. A simple majority of those casting votes (including abstaining votes) is required to win the first round. Write-in votes shall be counted during this round. If on the first ballot no candidate receives a simple majority, then there will be a runoff between the top two tickets. Alternatively, another voting method may be chosen with the approval of at least two-thirds of the members of the board

  • bryli: write in votes are unorganized and/or unnecessary
  • njha: doesn’t like the last sentence
  • tabled for later, elections are not any time soon

Buysheet

  • we should invest in a better mic, the current mic is terrible
  • Add items here: [https://ocf.io/buy]
  • Buysheet: [https://ocf.io/buysheet]
  • STOP LEAVING THINGS AT THE FRONT OF THE LAB BECAUSE IT DISAPPEARS

Committee Updates during GM

Internal Comm

  • GM plan:

  • Committee updates

  • njha’s presentation on current OCF projects
  • Committee/project applications
  • Staff training 1

  • What times are people available to host Linux Infra/Web/committee group meetings? (and who would be good)

  • Would like to announce ASAP, please please please try to come up with a couple times that veterans/committee heads can attend in the coming week

  • Will be collecting emails about possible meeting times using interest form responses
  • Each committee/interest group should organize these themselves - internal is primarily involved with GM/socials/general staff announcements
  • Will be talking about stuff on the projects board during today’s GM (https://ocf.io/projects) to give an idea of what exactly groups like “linux infra” do
  • If there’s anything else we’re doing right now would be good to add it now
  • Socials:
  • CalAdventures: Ropes course full until Nov 6
  • Might do a hike Sept 23
  • Still in process of planning retreat

External Comm

  • Meetings will be staff hours-like

Finance Comm

  • URGENT: Need to discuss instituting a system of additional pay for staff hours in times of unexpectedly high demand
  • May meet up this weekend with OpStaff
  • Will get started with meetings after this week
  • Need to create a budget for the exact number of non-committed funds
  • Discussion about new ideas for the lab that need money
  • Need to have a breakdown of the budget for funding apps
  • What ideas do we want to implement that cost money?
    • What new hardware/services do we need to purchase?

Decal Comm

  • Had Lecture 1 yesterday 9/5 !!
  • went well, good attendance, ~70 in person? full lab
    • (img)
  • resolving CE student enrollment
  • Facilitator units
  • released Lab1 and vitamin assignment 1, lecture recording

Meeting Adjourned at 21:38