October 11

Directors in attendance:

• jaysa
• bryli
• tabi
• dpark
• ncograin
• jedakrisnell
• adi
• ethanhu
• ronitnath
• yehchanyoo
• kian
• rjz
• oliverni
• adymchenko
• anddone
• jyxzhang
• etw
• trinityc
• njha

Guests in attendance:

• billqmao

Meeting Minutes:

• GMs

Next Meeting:

• \

Agenda

RT Tickets

use ocf.io/rt/[0-9]* to easily access specific ticket numbers!

Root required:

• For GMs: RT#13377, RT#13400
• dapark looked at
• For all *Ms: RT#13378
• Website help: RT#13398, RT#13397, RT#13394
• Apphosting: RT#13382
• Wordpress: RT#13392

Open to all:

• GPUs: RT#13388

• no :angry:

• be careful when responding to rt tickets via gmail your reply could disappear

Opstaff Updates

• Snacks have arrived! In the storage room
• PR reimbursement soon
• Mid-Semester Feedback Form is up
• [action item] Mostly for Opstaff, but BoD/Staff can submit one too :)
• Will talk about results next week'
• Opstaff Check-Ins
• Has been good so far
• Will finish them up on Friday
• If concerns do come up, I will talk to GMs first
• Pay Period 3 complete: $2597.50
• Projects: Fliers are being made, Instagram posts are coming back up, bake sale is in the works, and the "Show ID" sign is in the process
• Pagefault?!
• etw: printing striped. still doing this after rebooting. could back in rotation
• could debug or buy another one.
  • etw: this time it's a printer problem
  • tray 3 has a roller problem
  • reaching out to our advisor/filing a ticket. someone who can come and look at the printer.

Administrative Affairs

• jaysa: move committee/proj updates back to BoD, not GM
• yes

Retreat

• yehchanyoo: adi suggested a new and cheaper retreat shelter, as he went on retreat for our current retreat shelter and was unhappy with the state of the shelter
• Suggested shelter: https://www.airbnb.com/rooms/994926534866249699?adults=16&check_in=2023-11-10&check_out=2023-11-12&source_impression_id=p3_1696724255_K/2uPiP3xnhKIdJf&previous_page_section_name=1000&federated_search_id=ef540c94-41ba-4e36-a174-b64cb70d3223
• Some controversy -- while some of us agreed on changing the shelter or were okay with changing the shelter, there was opposition against the new shelter, citing a very small difference in cost and the additional transactions we may need to undertake
• Thoughts?
  • trinityc: i think it might be worth it to switch, given the feedback from aditya who went to the same airbnb we currently have booked. i want our first retreat to be at a nice place and be well worth it!
  • rjz: indifferent
  • bryli: after first 48 hours, no more 100% refund
  • everything else is great!
• yehchanyoo: Estimated retreat fee per person: $70 max
• Food cost calculations finalized
• Will require $1700-$1800 of misc fund overall
• most people agreed it's OK to spend this much
• we tried to decrease cost to $50 per person, which wouldve been nice for us
  • but not for misc funds…
  • trinityc: wanted to drive costs down, but realistic unsubsidized cost of everything would be $100+
  • bryli: we have 31 yeses, 3 maybes. cap at 36?
  • depending on car space
  • parking fee: $40 per car for entire weekend
  • gas: $80 per car
  • we're getting 4 meals and housing?? reasonable
• bryli: we need committments for cars
• making physical waivers for people to sign, printing 20-30 right now
  • ronit: docusign instead? uni recommendations on waiver site probably aren't updated
  • opstaff will need them as well
  • sheet recording whether they've paid, and submitted waiver
• venmo trinity
  • will go to finance office and deposit check
• cars are on spreadsheet
  • bencuan gone :'(
  • ronit, lharriscal

Project Updates

• jaysa: desktop wallpaper has been changed!

Subdomain Migration

• kian: comms shipped to patrick and co
• waiting on dns records for sites before we can proceed on our end
  • they're sending email next week
  • but no dns records from kellsie yet
  • patrick said Wait
  • kian will tell them to maybe push deadline back
• created a google form for groups who want to migrate early before the deadline
• need to figure out how to add a site alias without it redirecting
• will probably ask them to push back migration deadline since now it'll be less than two months
  • lots of people probably forgot their credentials and will need to reset
  • or learn how to html
• also someone from bIT reached out to schedule a meeting about spf/dmarc/dkim for studentorg domains
  • want to make sure our emails are secure..?

Linux Infra

• oliverni: meeting went well! 2 very engaged people came
• 1 person reached out and said they couldn't attend, but they were reached out to

Web

• bryli: went this Friday
• react hooks, other react stuff. good slide deck!
• not many people are coming…
• 3 people online

Internal Committee

• see retreat above
• opstaff and internal planning a Halloween event
• will decide on movie. very contentious issue
• Saturday, week of Halloween!
  • bryli: we close at 6 on saturdays, so we can do 6-9

External Committee

• ethanhu: successfully slack blasted 10 people
• andylo will be there B)
• drafting email to blast Ulab. first draft ready
• etw and bryli: alums dont use slack!!
• maybe try ALL THE EMAIL LISTS

Finance Committee

• Currently working on misc fund budget at the moment; hopefully will be done by end of next week
• finalizing retreat, and midterms have people busy
• Will be discussing opstaff bake sale as well (may need to ask ASUC for permission)
• may need to talk to ASUC b/c there's food involved

Decal Committee

• bplate and aaron gave week 6 lecture
• respond to NVIDIA academic grant?
• trinityc: I do not have context on this

• 

• kian: when we applied for GPU grants, we agreed to teach about NVIDIA

• we had a plan
• etw: tony wrote the Grant at least 1 year ago, I was SM at the time
• we did not have a plan
• bryli: we have people using NVIDIA GPUs for HPC
• trinityc: it'd be nice if we had a copy of the original grant!
• darlnim: who do we reach out to?
  • kian: tony, rjz
• everything else going smoothly!

Buysheet

add things to buysheet: ocf.io/buy

ocf.io/buysheet