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November 1

November 1

Directors in attendance:

  • ethanhu
  • jaysa
  • bplate
  • btorres
  • ronitnath
  • trinityc
  • yehchanyoo
  • oliverni
  • etw
  • anddone
  • rjz
  • kashun
  • anirudhsuresh
  • jedakrisnell
  • dapark
  • lemurseven

Guests in attendance:

  • \

Meeting Minutes:

  • ronitnath

Next Meeting:

  • \

Agenda

RT Tickets

use ocf.io/rt/[0-9]* to easily access specific ticket numbers!

  • thank you oliver!! got the below

Root required:

  • Account restore: RT#13439
  • HPC: RT#13448, RT#13449

Open to all:

  • \

Opstaff Updates

  • Opstaff requests
  • Chain the staplers
  • General supplies
    • Tape - both regular tape and packing
    • rjz: We have 2 boxes of tape ordered
    • Pens - OCF pens (Opstaff project), bulk order pens for people to borrow
    • bought pencils!
    • Plates, napkins, and cups
  • Posting memes on OCF Insta
    • Will only post with BoD approval
    • Just so it's not too cracked and we maintain our "image"
  • Any updates on the Purchase Request changing accounts (CACCSF → TechFee) situation?
  • Pay Period 5 this weekend
  • Halloween social was great <3
  • :D
  • Reimbursement for Opstaff gift of the semester - $47.04
  • Got them candies in a jar, temporary tattoos, spider ring, and a keychain penguin :)
  • Project updates: KALX PSA got approved (no clue when being played), more signage (Show ID sign, Supplies Table, Clean Up), posters, Insta posting socials, stickers, fight Justin for unplugging fridge without telling us and causing a leak

Administrative Affairs

  • jaysa: new printer contract? wanted to run it by everyone before i sign
  • 12 months, 12 toners
  • recycled toner
    • jaysa: should be OK! although in the past they've died faster than non-recycled toners, we can always buy our own toner to supplement. what we're really doing this for is the maintenance! pagefault has been broken for awhile, and as fun repairing printers ourselves is… it isn't.
    • rjz: I think from the language used we can get the printer fixed this time without going into the contract
    • contract is a bad deal, we pay slightly less for original toners when accounting for the staples rewards (or significantly less when 50%) and they print more
    • economy mode vs not? use the recycled ones but on non economy mode?
    • jaysa: if we can't get the original toners, move forward with the contract
    • njha: asking doesn't hurt.
    • maintenance is cheaper with the contract
  • technician can come by for $250, plus cost for parts
  • jaysa: bylaw meeting this friday at 3 PM
  • jaysa: lanterns will be taken down this saturday :(((

Project Updates

  • web (bplate)
  • Continuing usual meetings, mostly just meeting up with people who have questions
    • If anyone has ideas for presentations, lmk; I think I went over everything that was important in my mind
  • Progress being made on announcements API (vicshi06) and staff hours calendar (llloxim on GH sorry I don't know your OCF handle)
  • linux infra
  • more migration stuff is happening
  • lukepeters is working on hosting OCF CoCalc https://cocalc.com/
    • need to figure out auth

Internal Committee

External Committee

  • Alumni banquet December 9th
  • We really need staff to help since some of us may not be able to make it ;-;
  • Plan budget/location
  • Thomson Nguyen interested in doing a talk about founding a startup/getting into YC and has talked before, what is a good date?
  • Can do any Wednesday after 7, will respond and hopefully that fits their schedule
    • Likely going to be Slivers again for food, need plates/napkins like before. Do we want to do drinks again?

Finance Committee

  • yehchanyoo: Bake sale confirmed to be next Tuesday (11/7)
  • eariespraud will purchase the batch from Trader Joe's before the sales date (nuts-free, but likely not gluten-free; she is still deciding)
  • She will sell her cookies during her OpStaff shift on Tuesday from 4 to 7 PM
  • She will be reimbursed for her cookie batch with misc fund
  • A preliminary round of bake sale -- may or may not hold a bigger sale later in the semester based on how much profit we get
  • yehchanyoo: Some proposals came up (esp. from andytsai) during the FiComm meeting (note: need to still look over these proposals with ASUC)
  • Charge people for black-and-white printing over daily/semesterly page limit?
    • Will still provide free printing up to 20 pages per day or 200 pages per semester -- just proposing to provide extra service for larger printing requests at a cost
    • anirudhsuresh: maybe extend 20 page limit also/instead. We have the ABSA funds to do this.
  • Charge people for reserving OCF space in after hours?
    • Beginning from next academic year at the earliest, as an OpStaff might needed to watch the facility during that time
  • Add free color printing
    • Hard to maintain, but there is a very high demand for color printing here!
    • Not charging money here -- we are proposing adding color printing to
    • Good way to increase OCF's contributions and further improve OCF's image to the UCB community
    • njha: This costs 40 cents per page at Soda for a reason
    • yehchanyoo: Maybe we can have 5-6 pages come out of limit per colored page?
  • Thoughts?
    • General consensus: Charging people for services is a bad idea & can cause us to lose funding
    • Printing: Color printing may be difficult to maintain and will put too much of an additional workload on OpStaff and volunteer staff (even black-and-white printing is hard to maintain!). But maybe turn off economode?
    • We should crunch the numbers + experiment with some of these policies (e.g. changing the page limit, especially during high demand times like during career fairs)

Decal Committee

  • trinityc: sp24 decal proposal has been submitted
  • rjz, njha is willing to help out change decal for the next semester

Buysheet

Update on mini PC -- shipped on Monday night, shipping DHL Express from HK so hopefully here by early next week!

add things to buysheet: ocf.io/buy

ocf.io/buysheet