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November 8

November 8

Directors in attendance:

  • jaysa
  • dapark
  • etw
  • tabi
  • njha
  • oliverni
  • adi
  • rjz
  • jedakrisnell
  • bplate
  • ronitnath
  • ethanhu
  • lemurseven
  • trinityc
  • anirudhsuresh
  • anddone
  • yehchanyoo

Guests in attendance:

  • \

Meeting Minutes:

  • rjz

Agenda

RT Tickets

use ocf.io/rt/[0-9]* to easily access specific ticket numbers!

Root required:

  • Website down: 13469, 13470, 13473, 13478, 13480
  • rjz sorried ~15 accounts due to compromises
  • Sorry account: 13472

Open to all:

  • \

Opstaff Updates

  • Thanksgiving week (11/20 - 11/24) hours
  • tricky
  • MT school, W no instruction, TF holiday
  • Majority of Opstaff are going to be leaving Monday and Tuesday
    • November 15 - Wednesday before: Eleonore
    • November 20 - Monday : Gianna, Tabi
    • November 21 - Tuesday: Andy, Isabelle
    • Sometime Tuesday or Wednesday: Jeda, Kim
  • Some staff can possibly fill in
    • rjz, oliverni unofficially opening
  • announce as closed
  • Options:
    • Close the lab the entire week
    • Just open on Monday and Tuesday
    • Coordinate staff to have lab open while they're there
  • Pay Period 5
  • $2596 off CACCSF
  • Feedback from Opstaff:
  • Not worth it to get a color printer
  • Keep the page limit as is
    • The issue isn't printing, it's people not picking up their pages
  • What can ASUC funding go into?
    • We should start remodeling the lab
    • rjz: staff vm server plz :pleading_face:
    • njha: okay i think this is a good idea, but let's finalize desktop refresh ASAP
      • true
      • rjz: immutable os???
      • immutable os!!!!
      • someone help me with pxe please - njha
        • soon :tm: - rjz
    • etw: staffvms on newk8s??
      • rjz: :worried: but maybe
      • oliverni: idk if this is worth it we can also just have a nixos hypervisor for them
      • rjz: i dont like nix
      • njha: same :( but i kind of like nix? but i also kinda don't. idk.
      • ok but nixos vms are so easy
  • Projects:
  • Clean up fliers (large, small)
  • Printer screen
  • \
  • Stapler
  • ID Club Penguin poster is still in the works, same with the stickers, bake sale was last night, might have a dedicated spot in KALX for a recorded PSA

Administrative Affairs

  • ASUC senate presentation
  • jaysa: made a quick slideshow. will present at 8 PM tonight
    • thank you jaysa!
  • Keycard access
  • jaysa: finishing what i started…
  • some people we don't recognize on the privileged access list
  • jaysa sent email to for removal
  • CAA incident
  • misunderstanding between OCF and CAA
  • rachel allowed CAA to store stuff at ocf storage room
    • she was president
  • need to clarify policy
  • not allowing CAA to store stuff for the rest of the semester, they can request next semester
  • ethanhu: historical OCF-CAA ties
  • storing club items moving forward
    • option 1: don't
    • option 2: vote on it in BoD, *M discretion, have to re-ask every semester
    • option 3: do
  • clubs ask GM/SM, GM/SM informs opstaff

Project Updates

  • Web (bplate)
  • No meeting this Friday (Veterans Day), will resume next week (November 17th, 2-3PM)
    • Next week: Slides on OCF CI/CD, including topics like Jenkins, Kubernetes, Transpire, etc.
    • Following Friday is week of Thanksgiving (also no meeting)
  • Will still be meeting with developers 1-1 Friday, reviewing PRs
    • about stuff they are working on like API, staff calendar, etc.
  • bplate: not going to the retreat

Mini PC Updates

  • njha: got the mini PC, assembled it yesterday, it works and we are reasonably happy with it
  • no official lock slot on it
  • can maybe use a metal cutout on the chassis
  • PXE needs work to support UEFI
    • this is li
    • rjz: true
    • i did this, but it didn't immediately work so we need to debug it - njha
  • BoD vote on whether to buy them, preferably ASAP
  • have locking equipment already
    • rjz: do we tie them to the monitors?

Internal Committee

  • Handling drivers morning of - Should we let car groups manage themselves, or walk/bus/drive to OCF and walk/bus back to car?
  • Schedule? Leaving between 9-11 AM, arrive around 2-4 PM (check-in is at 4 PM), lunch and mini-trips in between
  • yehchanyoo: meeting in one place will be…hard, but should try to meet in a base interval of time (ideally early to avoid driving in the dark and avoid traffic)
    • Arrive at around 4 PM if possible
    • Meet wherever the groups want to meet
  • bryli: groups should set up chat groups right now
    • after bod
    • yehchanyoo: car groups can be found here
  • dapark: do we need to arrive by a certain time on Friday?
    • check in at 4
    • trinityc: probably nice to avoid traffic
  • bryli: bring flashlights
    • rjz: 🔦🔦🔦🔦🔦
    • njha: who has flashlight recs 🤔
      • rjz: dm me
  • bryli: don't need to meet at the ocf, groups can self coordinate
  • FOOD: We are buying vegetarian options:
  • Friday night: Cookout with burgers, vegetarian burgers, hotdogs, salad
  • Saturday lunch: Premade sandwiches/wraps
  • Saturday dinner: Pasta (marinara, pesto, vegetable-only and veggie+meatball options)
  • Sunday breakfast: Pancake mix, eggs, ham or bacon?
  • Snacks, drinks will be covered as well (there is also a grocery store 5 min away)
  • Should have covered every food requirement, but if necessary we can buy emergency food on-site
  • What to pack
  • Weather expected to be fairly cold this week -- not raining, but still should wear layers and bring sunscreen, sunblock, water bottle, etc.
  • Sleeping bags
    • if you have a sleeping bag please bring one! not going to be enough beds
    • 3-4 couches
    • there's no carpet
    • air mattresses?
  • BRING SHAMPOO/SOAP/CONDITIONER/TOOTHPASTE (see packing list below)
    • Hand soap, dishwasher soap, laundry soap, and kitchen utensils/pots are supplied
  • ani: First aid kit etc??
    • ^^ someone should bring (the OCF's??) / someone figure out logistics for this - njha

Suggested Packing List

  • General:
  • Toiletries (shampoo, soap, toothbrush, toothpaste, floss, contact lens solution, etc.)
  • A towel and soap if you plan on showering (pls shower)
  • Items for sleep (pillow and sleeping bag)
    • or a blanket
    • bring something
    • you mighj tbe on the floor
    • it's cold
  • Changes of clothes

  • Cash (around $50)

    Necessary medication (if needed) * Drinking water / water bottle * Hiking:  * Sunscreen * Hat * Jacket * Hiking boots  * Summer Clothes * Map of the region downloaded  * Water bottle * water bladder?? * water * water!! * :sweat_drops: * Other activities * Quick drying clothes / towel / flip flops if you plan on getting wet * ??? * Optional:  * Insect repellent! * Flashlight/headlamps (for stargazing) * illegal behavior. refrain. * Red flashlight * normal flashlight * Sunglasses * Camera * Polaroid * Ping pong balls * Volleyball * Personal Board Games * Trail snacks

External Committee

  • Tech talk on December 6th confirmed
  • Adjust BoD accordingly
  • Food budget? And who can pickup Slivers
    • AndDone - I will be unavailable this weekend :((
  • Alumni banquet December 9th
  • Internal to help

Finance Committee

  • A more finalized retreat budget made:

* AirBnB spending already approved on buysheet * Gas, food, rental car compensation to be done with retreat fee money (retreat fee money should be more than good enough to cover non-Airbnb costs) * Remaining retreat fee money to be given back * See (https://docs.google.com/spreadsheets/d/1l8IaMO4DlSNTtJzMRV8B3mGblcmZhlVfUXgoR2pqkFc/edit#gid=729962859) for approximate food breakdown by meal. * Any additional spending beyond AirBnB money and retreat fee money must be put in buysheet and be approved in BoD * No OpStaff stipend required during the retreat, as MLK is closed this Friday and Saturday * Spending less misc fund than expected, especially thanks to surprisingly few rental cars * Note that cost may still change a bit, but these should be pretty good estimates * Thoughts? * Resuming work on the dashboard * Cannot use API * Can attempt to crawl or scrape for more autonomous or complex interactions with CalLink * Will use Beancount/Fava for now, but will try to add manual graphs (e.g. line graph to show if we are overspending or understanding funds with expiration funds) * Will work with others to have password protection and to have the graphs stored in OCF server * Internal deadline of completion: End of November * Bake sale (preliminary round) * Want to thank Eleanore for hosting and marketing the sale! :drooling_face: * Sold 10 cookies for $1 each; cookies cost $4.99 overall, leaving us with a $5 net gain * Hard to scale for now, though -- demand was not very high * Hard to scale during career fairs as well, since companies give out free snacks during career fairs * njha: the ocf should probably not spend too much time on trying to make money by selling cookies. if opstaff want to have fun making cookies that is very cool though * yehchanyoo: We will keep sales a strictly OpStaff-driven event -- FiComm will only work to handle the finance-related aspects of the event, but will not run the events independently and will not manage the marketing aspect of it

Decal Committee

  • 🗿🗿🗿🗿🗿
  • njha: nobody showed up to my decal lecture :( and i was very sad. i don't like decal anymore.
  • njha be like:
  • last semester so many people showed up :((

Buysheet

add things to buysheet: ocf.io/buy

ocf.io/buysheet