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November 15

November 15

Directors in attendance:

  • dapark
  • jaysa
  • bryli
  • trinityc
  • lemurseven
  • bplate
  • adi
  • njha
  • oliverni
  • jedakrisnell
  • tabi
  • andytsai
  • kimcpape
  • ethanhu
  • etw
  • ronitnath
  • yehchanyoo
  • anddone

Guests in attendance:

  • adymchenko
  • storce

\ Meeting Minutes:

  • bryli

Agenda

RT Tickets

use ocf.io/rt/[0-9]* to easily access specific ticket numbers!

Root required:

  • Account restore: 13490
  • Website down: 13478
  • jaysa is taking care of this one
  • Password reset: 13277
  • oliverni: i will take care of this rn

Open to all:

  • \

Opstaff Updates

  • Staff hours +1
  • Some people coming in and not sure when staff hours are available (not updated)
  • Thanksgiving hours next week
  • OCF will be closed all next week (as aligned with ocf.io/hours)
    • Opstaff will not be working, but…
  • "Open" if staff wants to keep the door open
  • Pay period 6 this weekend
  • Project updates: new "show ID" sign proof, more signage, will force someone to post retreat pictures on social media/Instagram and in general
  • Currently in Photoshop and is being vectorized, please let Kim know if you have any feedback
  • R E T R E A T P H O T O S ! → posts on Instagram (plus hiking and halloween socials)
  • Future RSVP forms - have a "yes I am ok with having photos being taken"
  • Retreat
  • Thank you again to everyone who helped plan and execute the retreat <3
  • Still want to open the conversation that I started that Saturday night (can move this conversation later in BoD agenda though - have its own section for reflection?)
    • Felt conversation got cut short because people were exhausted (so valid)

Administrative Affairs

  • jaysa: super secret post-BOD social!! what could it be??
  • jaysa: ASUC wants a constitutional amendment
  • need someone to second. will vote next week
  • ethanhu seconds
  • If we are an RSO, we need to make these changes to our constitution
    • Anything bought with ASUC funds is property of ASUC
    • oliverni: i think this is implied anyway since we're literally part of the ASUC
    • but we can put it if we need to
    • other half is no hazing etc
    • Any funding that we get from the ASUC that we use to buy things with, ASUC claims ownership of those things
    • Club dissolves → assets go to ASUC
    • Officers/members of club are fiscally responsible in this case if there are things that are missing
    • Clear in terms of ownership issue with ASUC funds
    • Clause 8 - all disputes should be resolved by ASUC judicial council, if some other party has an issue they can bring it up to the judicial council
    • Most of this is already true
  • Looking into IREF - not fleshed out yet
  • jaysa: working out printer contract (still)
  • Minor decision: do we buy recycled or original toner?
  • Recycled toner cartridges might break before running out of toner, especially because of economode
    • Causes big mess if it does break
  • dapark: mid semester report and week 13 report
  • Will show Grafana graphs, if there are any big changes made let dapark know
    • Maybe ask for OCF Decal opinions
  • dapark: ATDP updates - OCF and ATDP Agreement 2024 review
  • https://docs.google.com/document/d/1TnJXsXI_VNpsyS0cwn6luk4HwiD2OXxK0Xp8Qa1tl4g/edit
    • June 17 2024 ~ July 26 2024 8:30 AM - 4:30 PM
    • providing computers, equipment, furnishings, preparation to set up computer systems
    • Approved 17-0 unanimously
  • yehchanyoo: Suffering from authentication issues for some devices for docs.ocf.berkeley.edu still since right before the retreat -- how long will it be until they get resolved?
  • FIXED
    • jedakrisnell: +1 happened to me for a few hours
    • yehchanyoo: talked to kian about this; seems like an issue for a lot of people?
    • dapark: yup same happened since last night for some reason
    • njha: this is related to IPv6, it's unclear why it broke all of a sudden but we'll look into it during GM today
    • oliverni: it's fixed
    • yehchanyoo: Hmm it works for me now -- seems to be working for everyone now, from looking at Discord/Slack/Matrix

\

Project Updates

  • jaysa: 1 test mousepad ordered! fixed dpi
  • web (bplate)
  • Meeting this Friday with presentation on CI/CD
  • Progress continuing on staff calendar and announcements API
  • No meeting next week
  • subdomains:
  • all transitioned studentorg domains should now be live in dns
  • deadlines have been updated to reflect the delays
    • comms will be sent out nov 28 or 29
    • they want us to have migration faqs on website and mirror sites live before comms are sent out
    • wordpress site migration switchover on mar 1
    • all other site migration deadline on apr 1

Internal Committee

  • trinityc: re:retreat: Drivers and other people who bought things, get reimbursed!!! (through trinityc venmo) https://forms.gle/PiUL8tD2rfR354Ut7
  • $44 parking fee autoreimbursed
  • Everything else please submit receipt
  • bryli: will be reimbursing AirBnB through PRs
  • Aged drinks will be submitted via form too

External Committee

  • Banquet on 12/9, tech talk 12/6
  • Tech talk @ OCF
  • Banquet @ Gather? Need to make reservations
    • Consult attendees list to find venues and stuff

Finance Committee

  • jaysa: looking into IREF instead of CACSSF for future funding
  • "Instructional Resilience and Enhancement Fees"
  • adi: James Weichert (former AAVP) pulled out and said IREF funding was not possible last semester (after pushing it down the line more and more)
  • njha: IREF funding possibility was already suggested in the past, but never really executed
  • IREF funding permanent
    • yehchanyoo: We will look into this!
  • yehchanyoo: Thanks to everyone in FiComm and Internal Comm for helping out with the retreat financing!
  • Checking in: AirBnB PR
    • Addressed previously in the Internal Committee updates -- PR will be sent later on
  • Checking in: Amount of retreat fee money left
    • ~$200 left rtn; most reimbursements made
  • yehchanyoo: Remaining agenda for the rest of the semester
  • Dashboard! (Internal deadline: End of November)
  • Updated FiComm handbook (with a good timeline for applying for funds, for introducing newbies to OCF Finance, etc. next semester)
    • IREF?
  • Making sure that retreat finances go smoothly
  • Regular toners vs. used toners?
    • Will discuss this later

Project Updates (njha)

  • Mini PCs
  • Existing ones have tariff, 25%, seems very annoying
    • $800 max per shipment, they offered to keep every shipment under $800 but that is fraud
  • rjz has an alternative from Amazon, but it's also not from a reputable company :(
  • Reputable company options are…
    • Framework 13 Mainboard
    • cons: low TDP, worse graphics / CPU, more expensive
    • Dell Mini PC
    • pros: actually faster than the minisform CPU wise??? integrated with back of monitor. also the warranty is like 4 year and they will come to us and fix it if something breaks
    • cons: the GPU is slower, it's more expensive
    • oliverni: Mac Minis
  • Storage Room Cleanup Planning
  • went with some people (lwk forgot who) to throw away e-waste, so lots of the e-waste is now gone
  • the remaining stuff needs some kind of organizational system
  • it feels like the direction of the org is moving towards being more formal / should we bring back OCF inventory system?
    • inventree or something
    • oliver - too much overhead

Decal Committee

  • trinityc: last official lecture yesterday!
  • some decal students were interested in coming to GM today! please welcome them :)
  • CUDA lecture will happen week after thanksgiving
  • lecturers: lemurseven and chrislaiwx (chris is a person from a research group that trinity knows)
  • will be open to everyone, not just decal students! ( we want to get good attendance so we can show our nvidia sponsors)

Buysheet

add things to buysheet: ocf.io/buy

rjz: How much paper do we need?

ocf.io/buysheet