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2023 01 18

Board of Directors Meeting

Directors in attendance: anddone bencuan bplate btorres dapark ethanhu etw jyxzhang kian longlian ncograin njha rameesha rjz trinityc yehchanyoo

Guests in attendance: drestiny nboihem oliverni*

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 12

Meeting Started at 19:10

Agenda

BoD Note-taking

Status updates

  • New advisor: Lauren replacing Mickael
    • interrim advisor
    • GMs will be scheduling meetings with her somewhat regularly
  • Keycard roster updates
    • do we want to prune list?
    • there's the suspicion that they don't care
    • mostly old staff who graduated
  • Mailroom access
    • 1-3 ppl
    • "designated mail person"
    • contract?
    • alum mailing id??
  • Participating in SUFMO Open House
    • rt#12331
    • Thu 2/2, 12-3pm
    • kian has responded, we'll be giving out stickers and then giving a tote bag to the raffle winner
  • Changing BoD time
    • njha: there's no real reason to do this other than historical reasons
    • changed to wed due to early closing on mon during covid
    • benefit: don't need to worry about bod spilling over to gm time
    • cons: would need to come twice
  • HPC bringup??
    • finally figured out why it didn't work before
    • require 2 interfaces (active LACP)
    • still setting up software stack
    • SMs: what to use the ssds for (/home/datasets that staff manage?)
    • njha: ___ lab uses nfs but needs local storage for locks and stuff
  • tabling
    • moffitt, outside 4th floor entrance
    • glade
    • cal dining (lmao)
      • foothill, cafe 3, croads, ckc
    • agile tabling on sproul????
      • hold my ladder -tinder for friends
  • edposting
    • getting the word out
    • preconstruct messages
    • when to have first gm?

Fixing the OCF for Reopening

  • opstaff planning to open next Mon
  • etw: we can maybe cordon the affected region
  • njha: it's being actively worked on
  • jyxzhang: i don't trust the bureaucracy
  • two computers broken, monitors, keyboard
    • how broken is broken? - rjz
    • Stop taking apart working computers and breaking them thanks (or atleast put it back together) - anddone
  • vote: allocate blanket budget for misc repairs
    • njha: don't think it'll be over 100? 250?
    • rjz took them apart, will reassemble
    • jyxzhang: can we just sm discretion this?
  • also theres a leak (except not data)

Berkeley Subdomain Moratorium

  • ncograin: moving OCF official stance to "oppose" the policy

    • feels that feedback was v negative, and we should at least try to oppose it
    • we need to reach more to the committee that's deciding
    • we want to get more involvement from other ppl, faculty, clubs, etc.
    • will send emails
    • jyxzhang: how do we all feel about opposing the policy
    • what are the consequences?
    • njha: asuc seems to be fine w/ it
    • jyxzhang: special presentation to asuc senate?
    • etw: get asuc cto involvement
    • ethanhu: any stem senators?
    • njha: also talk to ucb cto
    • ncograin: i feel like if we move forward we can't really backpedal
    • jyxzhang: will they take power away from ocf if we oppose strongly?
    • njha: they could also say no ***.berkeley.edu domains
    • njha, etw: admin just wants to reduce variability and branding-related legal liability etc.
    • etw: the point of *.rso is to point out that it's clearly unofficial
    • ethanhu: small disclaimer?
    • njha: they don't think it's sufficient
    • njha: even proposed having a prominent banner on every student page, they didn't like that
    • ncograin: someone needs to pick up the slack of hosting student websites
    • njha: if we showed any opposition we wouldve been completely cut off from the conversation (we are already ~90% cut off)
    • njha: some ppl thought it's fine, don't have the critical mass to oppose?
    • jyxzhang: tbp is probably the biggest deal, they will be heavily affected
    • ncograin: also other non-ocf hosted websites, like ieee
    • jyxzhang: contacting the influential clubs might be helpful
    • etw: we mentioned calesports and they said they would also need to talk to them
    • ...

  • upcoming:

    • ask Patrick for other people on the committee - potentially to direct feedback at
      • getting help from lauren on this too
    • email important clubs/orgs, esp w/ faculty connections
    • follow up with brian, bill - contact bahar (helped in 2013, in admin)

Funding Status

  • CACSSF just opened 2 days ago
  • we'll be scheduling a meeting with Lauren next week to begin work on it
  • we have some previous materials, might be useful
  • let GMs know if you'd like to help writing our application

Notable RT Tickets

Buy Sheet

  • ocf.io/buysheet
  • Add more items to buy this semester: ocf.io/buy

BoD Queue

  • ocf.io/rt

Committee Check-ins

University Affairs

ADD STUFF HERE

Opstaff Updates

  • maintenance kit for papercut
  • staff volunteer introductions to opstaff
    • proper staff volunteer introduction
    • if there is some event that we can do for that
    • last sem: first staff social, but that didn't really do much
    • an event specifically for this?
    • specific date/time? not sure, can bring up at first opstaff weekly meeting
    • won't have until the week after next week
    • can get back to bod

  • SWE Saturday closures

    • email from SWE
    • need 25 seats
    • will we be fully closed w/o opstaff onsite
    • or close to the public w/ opstaff
    • kian: should be closed to the public
    • staff volunteers?
    • 10-12 on sat
    • probably need to work on an agreement a la atdp
    • etw: possibly needs to set up a shared login a la atdp
    • Feb 4 - Mar 25
    • jyxzhang: should we do this? atdp was during the summer, feels a lil different
    • rameesha: if ppl need to use ocf we can tell them to come after 12, also ppl should have more availablity on wknds
    • rameesha: having a uniform environment can be helpful
    • ncograin: is this a question of restricting access or paying opstaff for non-ocf related events
    • oliverni: serve as pilot run for people renting out the lab?
    • etw: we can agree upfront and if they need something we don't support they can find something else
    • also need to pass the MoU to legal
    • jyxzhang: how long will that take?
    • njha: more of a formality
    • vote: 7 weeks w/ opstaff, sat 10-12, they need to say sponsored by OCF
      • passed
      • anddone will send follow up

  • more opstaff socials; movie night, ice skating, bowling, big c, etc :D

    • feel like actual activities would be nice in addition to food
  • opstaff updates earlier in the meeting?
    • yep, move to first thing in BoD agenda

Internal Comm

  • Setting up meeting time. Tuesday 7pm for now. Will be confirmed again soon.

External Comm

  • Planned Events
  • EFA Events throughout semester [Open Ended Topics]
    • Create plans+Dates for events with interest forms (Consider during staff meetings?)
  • SWE++ Saturdays for teaching middle school students
  • Continue contacting companies for collaborations/computers for the OCF
  • Setup meeting time (When2Meet)
    • https://www.when2meet.com/?18375168-B7hvF
  • If a lot of companies want to give talks, we will work on compiling a list and reaching out
  • bencuan: can we pls get tech talks this sem, there are a lot of companies who want to do this
    • Will reach out, I remember cockroachdb being good (Could use help) - anddone
    • Will work on setting up external comm meetings; will start working on emails to reach out next week
    • teleport (see officers@)
    • palo alto networks? (andylo)
    • possibly salesforce (billqmao)
    • cockroachdb?
    • can reach out to alums (yelp, meta...)

Finance Comm

  • Mid-Year Budget Outline (Due 1/23)
  • Work on CACSSF probably
  • trinityc - when will we start weekly meetings?

Decal Comm

  • facilitator meeting thurs (tomorrow) 8pm
  • pls become facilitator (teach in vlsb 2060)

sm comm

  • njha comm

NEW DOCS https://docs.ocf.berkeley.edu

I have written some docs. It is not a lot of docs but they are there! We want to put all docs here (especially things that are not computer related, like how to recycle and stuff)-- so if you learned anything about the ocf please write some stuff in the docs 😊

KUBERNETES it is almost done for real this time i swear... we also have a message queue... yep

Meeting Adjourned at 20:12

Notetaker: rjz