Board of Directors Meeting

Directors in attendance: amangalampalli anddone anirudhsuresh bencuan bplate btorres dapark drestiny ericyang ethanhu etw kian ncograin njha oliverni rameesha rjz trinityc yehchanyoo

Guests in attendance: bryli jaysa kashun* andytsai jtchan lharriscal saruul

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 11

Meeting Started at 19:12

Status updates

• Volunteer staff need to add staff hours! (https://ocf.io/shs)
• Open Computing Fountain
• Open Ceiling Facility
• B&G storage access (email to officers@)
• If cleared, can someone respond to this email (not an RT ticket)
• seems resolved…?
• Think about long term storage plan
• Less things now, still need more e-waste recycling…
• SWE++ event
• Any issues last week?
• mostly ok
• Reminder: Fire drill 02/27/2023 - 9:15am
• Opening as usual
• Reminder: Power outage for MLK second floor 02/23/2023 6:30-7:30am
• Should not impact us
• OCF Keycard Roster
• https://ocf.io/s/keycard/roster
• Kian has put together this spreadsheet for people who are allowed (and probably already have) OCF keycard access
• If you are an officer, you should have access to this sheet - put your name down
• If not, please ask a GM/SM to add you BEFORE you request keycard access

Berkeley Subdomain Moratorium

• Had meeting with Patrick today
• Student domains pretty much dead
  • Talk with ASUC CTO today
  • 💥🥚💨
• Notes: https://notes.ocf.berkeley.edu/cYwDfXFlTYC5OzBVQ6Xc4Q
  • 4 yr redirect phase (supposedly later this year)
  • rjz: what about mail?
  • no clear answer - also no specific email discussion so far
• Action item: decide on sub-subdomain
  • ideas?
  • org.berkeley.edu
  • ext.berkeley.edu
  • s.berkeley.edu (or other single character?)
  • stu.berkeley.edu?
  • xn--c38h.berkeley.edu :rage:
    • +1 Support
• currently has no actual legal basis (according to CIO?) - Saruul
  • government mandates explicitly exclude student organizations
• concern about losing connections + financial impacts
• need to categorize groups into how much they will be impacted
• limiting factor - just Patrick managing
• want to bring ASUC OCTO + ASUC into the conversation - saruul
• do we want to put the subdomain on the PSL - etw
• Also met w/ Saruul (ASUC CTO) today
• (just happened, so there may be no notes here)

Funding Status

• CACSSF (Due 3/1)
• Almost done!
• Some inconsistencies with budgeting
  • FA22 payout (real): https://docs.google.com/spreadsheets/d/1hcbCLxnhHMnZUsWyJNNgH-iDStM0lFQNG2zLvRRLlSA/edit#gid=848858305
  • “estimated” SP23: https://docs.google.com/spreadsheets/d/1YPZSBAvvrY9xiPXnBKgriE8zZKHgzcBzaX-4ZQU610I/edit#gid=1876917466
  • +25 hours per opstaff to account for “potential saturday shifts” (Rameesha)
  • Question of hourly rate needing to increase bc of minimum wage increase from City of Berkeley? (State of CA increases have stopped this year: https://www.dir.ca.gov/dlse/faq_minimumwage.htm)
  • CACSSF application budget: https://docs.google.com/spreadsheets/d/16DhGMK4pYysZL0oJFMliFcWwJmbTYcz9KfkjrFJB7To/edit#gid=0
• Had a meeting with Lauren 2/21:
  • Looked over application, left some comments (to be resolved)
  • Will ask Mickael about “consultation” question (people who we are supposed to be consulting - James, Chaka, Sutton - don’t want to be consulted about it)
  • Lauren will also send a follow-up to Chaka: approach to this is to ask for what he can recommend us to - not necessarily CACSSF
• IREF
• Sent info to James 2/21 morning, no response yet
• Included: brief explanation of OCF benefit, budget, usage
• ABSA (Due 3/8)
• Should start on this soon too, application opens 2/20
• Went to infosession - much of same info required as CACSSF
• Money won’t be available until second week of August 2023
• Big Give (Starts 3/9)

DDR Cabinet Situation

• MLK says… go away!
• They are trying to relocate the cabinet.
• OCF owns the computer and monitor
• DG@B working on getting space - should know results by end of week(?)
  • otherwise going in storage

• OCF will hold on to computer+monitor until new location decided

  \

Notable RT Tickets

• rt#12439: HPC access
• rt#12212: TBP separate web & email accounts
• rt#12140: HPC not working
• done?

Buy Sheet

• ocf.io/buysheet
• Add more items to buy this semester: ocf.io/buy

BoD Queue

• ocf.io/rt

Committee Check-ins

Opstaff Updates

• Project updates:
• Socials (Meet the staff form going out soon)
• content ideas for Instagram?
  • advertise guest speakers/events
• Mousepads —> ficomm?
• General OCF sign submitted to ASUC for advertising
• Color printer —> ink for CAL ID poster?
• still one set? -rjz
• Feedback form -→ add pages directly after someone completes it

Internal Comm

• GM4 will be more of committee group check-ins
• Discussion on changing GM formats to make it more engaging
• staff training?
• Having a rotation of different committees presenting updates every week
• Move committee checkins to GM? -njha
  • what happens to minutes? -etw
  • take minutes during staff + add to end of BoD minutes?

\

External Comm

Talks

• Andy Lo still confirmed for March 15th, 7pm
• working on getting two more talks for April
• rchopra might give talk next week(not likely) or April (most likely)
• working on flyer for this now, should be done next week
• if anyone has contacts or anyone who they would like to see (realistically) pls DM one of the external heads or post a message in external-comm chat so we can send an email
• someone from LTT responded :moyai:🗿🗿🗿🗿🗿🗿🗿🗿🗿🗿🗿🗿🗿🗿🗿🗿🗿🗿🗿
• sending more emails tonight; sent one to Nick Weaver in the last hour

Big Give (on March 9th)

• working on flyer, should be done next week
• working on reward system (if you donate X you will get Y)
• pins, tote bags, shirts

Finance Comm

• see Funding Status above

Decal Comm

• its happening
• if anyone wants to work on vms reach out

Meeting Adjourned at 19:58

Notetaker: etw