Skip to content

2023 03 01

Board of Directors Meeting

Directors in attendance: amangalampalli anddone anirudhsuresh bplate btorres dapark drestiny ethanhu etw jaysa kian nboihem ncograin njha rameesha rjz yehchanyoo

Guests in attendance: lharriscal* ronitnath

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 12

Meeting Started at 19:10

Opstaff Updates

  • Graphic for upcoming tech talk?
    • info to add?
    • jtchan (external comm) is already working on promotional materials
  • Socials: Meet the staff + Did you know series --> highlighting services
  • Advertisement wall
    • designated spot in the lab
  • Hiring
    • want to start soon:tm:
    • signups for hiring work!
      • put yourself here
      • kian
      • rameesha
      • ethanhu?
    • OM + 3 OAs
    • will work on announcements for socials

Status updates

  • Photo Day!
  • IREF!?!?!? (recurring funding for opstaff)
    • most committee members on board
    • will need to wait until April meeting for them to make the final decision
  • Library space allocation
    • Library will be allocating space in a library (or maybe library storage space) to "non-library groups"
    • Full text: "Priority for reassignment of spaces formerly operated by the Library will be granted to non-Library stewards that commit to providing long-hour study and collaboration space for Berkeley students, regardless of department or major"
    • annex more territory!!!!
    • OCF 2: electric bod/sister location??
      • XCF space?
    • Can also get space through ABSA if that's something we're looking for
      • extra storage space in Hearst Gym, cubicle space in MLK
  • B&G storage access (email to officers@)
    • Long term storage plan
    • start talking to libraries?
  • SWE++ event
    • Any issues last week?
  • 2/27 MLK fire drill cancelled
    • Will be rescheduled: date/time TBD
  • SUFMO residents' meeting 3/8 @ 9-10am, Zoom
    • Invite sent to officers@
    • Notably, "SUFMO access plans"

Berkeley Subdomain Moratorium

  • Emergency BoD vote on whether or not to co-sponsor the ASUC subdomain resolution: https://docs.google.com/document/d/1N39mDgiuzJudp2zPETXtFpQ3Q8HHcsDw/edit?usp=sharing&ouid=102454573639439158019&rtpof=true&sd=true
    • Votes: rt#12464
    • Result: yes/in favor of co-sponsoring the resolution
    • This may make negotiations more difficult, but may also increase visibility of the issue
  • Meeting with Saruul just before BoD
    • Instagram reel/more publicity
    • Will be presenting the resolution to the senate tonight (8pm)
    • Drafting an email to send to all student groups to sign the resolution
    • (put notes here)

Funding Status

  • CACSSF
    • Submitted! (2/28)
  • ABSA (Due 3/8)
    • Similar application to CACSSF
    • Need to fill in some misc numbers (enrollment, etc)
    • Update from ficomm?
    • Lauren sent email regarding common FAQs about application
  • Big Give (Starts 3/9)
    • Should start thinking about this now that CACSSF is completed
    • Do we have a donation plan/guide? What about sponsor rewards?
      • tentative plan created

    • ucbocf is our hashtag

Notable RT Tickets

  • rt#12461: GCP permissions (?)
    • rjz: replied
  • rt#12439: HPC access
    • rjz: replied
  • rt#12212: TBP separate web & email accounts

Buy Sheet

BoD Queue

Committee Check-ins

Internal Comm

  • control over corresponding discord channels for committee heads (or maybe its just us)
    • ...matrix/slack how...? -etw
  • general meetings going to into last 30 min of BOD
    • moving committee checkins to general meeting?
    • njha: pineapple on pizza official OCF pizza
      • motion passed
    • do we move BoD or GM?
      • probably want to avoid moving GM time
      • some people can't come to GM because it's too late
    • most of BoD just checks out for GM - why not involve people from GM
    • social events in GM when nothing really scheduled
  • formalized deputy position/making GM & SM positions
    • as "intern" / *M in training
    • maybe workshops?
    • DSM - currently for delegating authority to already-qualified people
    • GMs currently mostly emailing people
      • consider documenting communications better -ronitnath
      • can add to BoD minutes
      • don't really want to restict to a small number of people(?) - the job is mostly communications, need to manage/coordinate
    • how are deputy positions decided?
      • more positions in election can be problematic -ronitnath
      • move elections to be earlier and have newly-elected shadow for a while? -kian
      • previously we had trouble filling committee head positions - might be hard to fill new positions
    • might help for retention
      • people running are probably already "retained" -jyxzhang
    • title doesn't matter, just do stuff and have fun -njha
    • what do deputies do that untitled staffers don't? why have the title -njha
      • title probably won't encourage people to do more than they're already doing
    • have more organized documents for getting into the *M positions

External Comm

  • Will have everything done for Big Give by Friday
  • Big Give Poster(v1): https://drive.google.com/drive/u/1/folders/1Kz7g1_D3mCsaao4_Wm0jPJFfmeaJhKJp?ths=true
  • planned prize list for now: https://docs.google.com/spreadsheets/d/10nstxZ0oKHkzQN5b1s5rnkVnBsEYbm6rn75wLr8g6A4/edit#gid=0
  • thoughts on external comm taking over explaining subdomain problems to RSOs (if they don't know)?
  • Will be rescheduling BoD on 3/15 to 6:30pm (before tech talk, 7-9pm same day)

Finance Comm

  • Finished CACCSF application
  • Need to work on ABSA which is due soon
  • Got email confirmation from James
    • Voted to delay IREF funding decision till April
    • Bureaucracy sucks 💀

Decal Comm

ADD STUFF HERE - Post the recording please

Meeting Adjourned at 19:59

Notetaker: etw