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2023 03 22

Board of Directors Meeting

Directors in attendance: amangalampalli anirudhsuresh bencuan bplate ericyang etw kian ncograin oliverni rjz trinityc yehchanyoo

Guests in attendance: dapark jaysa aaronzheng

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 10

Meeting Started at 19:18

Opstaff Updates

  • Hiring Application follow up
    • made the google form and added some questions re: responsibilities and how they would prioritize the ocf?
    • Possibly deleting OM position on app since mostly interested in current opstaff going for this position
      • do we need to keep the om position for people to apply to?
      • bencuan: idk why we always had the om position but hired OM from current opstaff
      • kian: should we ask lauren?
      • if we don't need to include it we can just remove it
    • Anything else to do before sending it out?
      • kian: slack and email people who logged into ocf this semester
      • goal is finish interviewing during the semester
      • 1 om, 3 oas
      • form open for 3 weeks, interviews and deliberations
  • Opstaff Follow-Ups
    • Staff Hours --> Put a white board on the door and have staff "check-in" by writing name and time on the white board as well as where someone can find them (make staff stay in one spot)
      • difficulty checking if staff is in the lab
      • staff can check in so people needing help know where to go
      • can add whiteboard to buysheet
      • bencuan: feel like its mostly on staff, should tell opstaff where we are sitting
    • Subdomain graphic? Sent to Kian then Nikhil
      • status?
      • kian: gave some minor feedbacks, other than that seems good
      • ncograin: did it mention the senate resolution? might need to change since people can't sign that anymore
    • Getting rid of Lost and Found --> do we just give it to MLK lost and found?
      • getting full
      • what's the procedure to get rid of some items?
      • do we just give it to MLK lost and found?
      • give to ReUSE
      • poster?
      • actually posting the items might have privacy issues
      • how to get rid of electronics properly?
      • post on instagram about lost and found -> give to ReUSE
    • Stickers order --> designs made and will be posted in slack soon
      • ficomm: sure
      • bencuan: we don't have the club penguin design, have checked everywhere
    • New error on printer abt Force Rasterization --> Anyway to make this a default
      • rjz updated firmware on printer
      • need force rasterization to print properly
      • rachel noticed a couple of times
      • doesn't seem like it :( -etw
      • njha: can we hack it somehow
      • look out for trends in erroring documents

Status updates

  • dataloss short on space
    • ceph???
      • it currently doesn't have backups >:(
    • emailed 3 sites with >30GB usage
    • quota not enforced on public_html?
    • now have ~330GB free
  • SWE++ event finale
    • see rt#12667
    • want to have somewhere between 20 and 50 people in OCF on 4/15 from 10am-3pm
      • need to close the lab...
      • do we need to close lab after?
    • we can just say no
    • not enough computers
    • final event on April 8
    • not holding the event this sat
  • Tech Leaders Luncheon
    • Organized by OCTO
    • Discussed retention in clubs, impact, DE&I, etc
    • General idea: have a wider "stem clubs" support group
    • Floated idea of STF revival
  • SUFMO resident relations meeting
    • Met with Amybelle and KC (lead Building Operations Assistants)
    • Ceiling tiles: they're very old (and not manufactured anymore) so it's difficult to get them replaced
    • Asked about extended keycard: will poke supervisor
    • For non-emergency issues (i.e. unauthorized person): call the SUB phone (card provided to opstaff), then they will escalate to UCPD/relevant entity (if applicable)
      • (we should update our emergency cards)
      • last time called MLK security, they advised to call UCPD, and UCPD said not to call them
    • Want to set up monthly meetings w/ all of OCF, so in future the meeting link for this will be sent to all ocfstaff (or they might come to BoD)
  • New ASUC Chartered Programs credit card
    • Would allow us to make purchases with it easier, just need to email Lauren once the PR is made and approved
  • ASUC President endorsement
    • njha: we are not allowed to do that
    • as part of asuc we can't sponsor candidates

Berkeley Subdomain Moratorium

  • Senate resolution passed!
  • Next steps: ASUC will send letter to Patrick

Funding Status

  • ABSA
    • Received the full amount! ~$40k! :tada:

Notable RT Tickets

Buy Sheet

BoD Queue

Committee Check-ins

Internal Comm

  • What to do with Eruption? (Triple monitor Windows desktop)
    • Still a gaming rig? Staff-only? Process for adding users?
    • Dual boot / wipe and put an open-source linux distro (O in OCF)?
    • keyboard stolen :(
  • Training after Spring Break
    • Networking
      • Designed by Ben Cuan
  • Today's GM: chill and board games
    • say heartfelt goodbyes to fellow staffers b4 spring break :'(

External Comm

  • Andy Lo event went well!
    • Lots of socializing
    • Can likely expect 10+ pizzas next time
  • Schedule for future events + talks
    • Nick Weaver talk on 4/26
  • unlikely to get 3rd speaker between now and the 26th (;_;)
  • LTT responded, too busy at the moment, wants us to reach out again closer to Winter

Finance Comm

  • Finance Dashboard for searching and summarizing (chose Beancount over excel)
  • Contingency plans (not much possible except with misc funds)
  • ASUC Grants (upto $1k)
  • Received ABSA preliminary funding of $40,630 as requested. (Unlikely to change?)
  • Budgeting process earlier.
  • Big Give: $1,280.38 (excluding prizes)

Decal Comm

ADD THINGS HERE

Meeting Adjourned at 20:17

Notetaker: rjz