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2 | 9/4/2024

2 | 9/4/2024

Directors in attendance:

  • jaysa
  • rjz
  • oliverni
  • lemurseven
  • storce
  • tabi
  • jedakrisnell
  • lukepeters
  • bplate
  • fengyihuang
  • ronitnath

Guests in attendance:

  • PUT YOUR OCF USERNAME HERE!! leave email if you want to be added to OCF interest group
  • angiew
  • ncostello
  • jeslynnguyen
  • joiew
  • tkasriel

Meeting Minutes:

  • rjz

Agenda

  • started 19:15

RT

  • joe: no issues
  • lemurseven: i did one just now
  • rjz: no bandwidth to handle individual exemptions, probably good to just disable

Opstaff

  • Training went well :)
  • Everyone was able to attend, went successfully

  • Final schedule

  • We reopened the lab yesterday, and today was first day for new hires!

  • Yesterday
    • Did not run into any issues Opstaff-wise (all returners)
    • One printer (logjam) was working all-day
    • Opstaff didn't have a PC for most of the day LMAO
  • Today
    • One printer (logjam) is still only working :(
    • rjz: sm plz take a look
    • will look at them after meetings
    • New hires unable to access commands (add to opstaff user group)
    • rjz: will fix
    • Not sure if they have keycard access yet
    • jeda opened the door today
    • jaysa: should be active in 2 weeks
    • Career fair :(
  • There were PCs that were not connected to monitors/not working generally :(
    • need to check
  • Put pages left on the new PCs
    • @[Oliver Ni]
  • Supplies: we need more staplers (big surprise LMAO), paper clips
  • Staff recommended projects
  • Weekly Opstaff meetings starting Week 3 (of lab being open) →week of sep 16
  • Suggestions:
    • jaysa: updated poster for alternate places to print, color printing, etc.
    • jaysa: updated "join staff" sign for outside
    • \
  • Introduce yourself to new Opstaff if you see they're on shift :)
  • oliverni: a common issue with the new issues: need to truncate space in username field
  • PAM plugin (on debian hosts)
  • \
  • page count broken

Administrivia

  • rjz was charged for the broken fuser that was to be returned but was disposed of ~$484, see buysheet

  • ordered 2 fusers in feb, 1 was broken and supposed to be return, jaysa prob threw away on accident

  • OCF color printing???

  • 20 sides per account per semester
  • How much pages did we print last semester?
    • 234439
    • 10% so 24000
    • color printing may or may not require slightly better paper (24lb)
  • a recommended printer on rtings (MFC-L8905CDW, also rec'd on reddit):
    • 0.151 US$/print, 0.401 US$/print (photo)
  • people most likely want to print posters so lets assume 70% photo 30% docs → 0.326$/pp
  • 0.326$ * 24000 = $7824
  • Printer $770, Maint $1000 (assuming)
  • total cost 1st semester $9600
  • quite steep!
    • based on standard toner yield ($350)
  • inkjet would be cheaper
  • jaysa: will look into moffitt copy center for toner

Site

  • Let's just disable mod_security
  • someone knocked down a pc and its no longer booting :((((((
  • staticifing wordpress? @[Joe Wang] @[Michael Lisano] @[Ronit Nath]

Internal

  • Interest form: https://docs.google.com/forms/d/e/1FAIpQLSeVW59tTRlt1cGE1Y_CKEcOYdIT23YBo8QJggGXxvsGbfIjOA/viewform
  • 77 responses!! Huge thanks to everyone who participated in recruitment!!
    • majority freshmen
    • mostly CS/EECS/DS/Applied Math
  • Ed posts, tabling, fairly successful
  • Next GM: notified all interested members, intro to OCF history structure and operations
  • oliverni: not sure if talking about history and structure is best
    • worried that it might come up as too impersonal
  • meet the staff?
    • oliverni: good but… I wonder if there's a more structured way
    • people just leave
  • storce: Feel like GM is more like introduction where people come and the follow up part is more personal
  • attendance: two unexcused absences = kicked from board :bangbang:
  • when we used to use the minutes utility that was handled automatically
  • should be easy to resume that as a quick fix, just import Fa24 minutes
  • todays slides: https://docs.google.com/presentation/d/1BSgF9YW_ElrNOmS-32BaEOqstfWpKXDqcilidfAyh2A/edit?usp=sharing
  • Ideas for onboarding:
  • storce, lukep: assign projects to new staff (small groups, 4-5)
    • need ideas for projects (need to be simple enough but not extremely simple)
    • graphics design
    • technical ones are going to be too involved, intimidates people
    • adopting new staff??
    • give tasks to small groups of people
    • oliverni: improving things that people feel they have a stake in
  • jaysa: how about we make groups for projects via board games
  • RECOMMEND TO TAKE DECAL!
    • bencuan made staff onboarding sections
  • Project ideas?
  • oliverni: need to get people to take interest in the lab before they will have interest to take on tasks
  • ultimately the reason that I'm here was that I could talk about things w/ people who care about the same issues
  • PC building scheduling?
  • wont happen at today's GM, will handle later

External

  • Tech talks candidates?
  • g form?

Decal

  • kian: infosession #1 has been completed, infosession #2 is tomorrow 7pm in the lab and online at https://ocf.io/meet
  • already ~60 responses to lab 0 so yay
  • units have been requested for facilitators on cpf, should be visible in calcentral in a couple weeks
  • sent out facilitator onboarding email with lab signups
  • will be sending out enrollment codes, adding people to gradescope and ed, and making vms on monday

Misc\n* ronit: name tags for GMs

Buysheet

ocf.io/buysheet

  • buy more lego botanicals each week 2 decorate lab
  • jaysa: we need to take inventory of pc parts
  • did we buy enough?

  • rjz: bought 4 CPUs on sale, returnable

    \

adjourned at 19:54