Board of Directors Meeting

Attendance: storce - [x] rsang - [x] jaysa - [x] sbwilliams - [x]

msonmez - [x] joiew - [x] sawansri - [x] erdaifu - [x] jingwenyang - [x] finwan - [x] eariespraud - [x]

Quorum for this meeting is 6

Meeting Started at 18:42

• :

Meeting Adjourned at 19:22

Notetaker: rjz

administrivia

• [storce] Voting for Board of directors!

• keycard + afterhours

  • [storce] waiting for lauren
  • any thoughts?
  • chamburr has access now
  • michaelzls also has access now

• mailroom

  • *Ms
  • please let rosie know if you would like mail room access

• meeting w/ Lauren

  • [storce] Waiting for response
  • will update everyone afterwards

• Tabling

  • [storce] Sign up through the link in Discord, tmr 9-1pm
  • check in at 9, latest check-in 9:25, ends at 1pm. will only know our assigned table at check-in.
  • please sign up if interested!!!
  • important for recruitment

• SWE++ reservation

  • RT#15485 will msg back to confirm
  • dates: Feb 7 to Apr 25, every Sat 9:30a to 12:00p
  • no significant changes compared to previous sems
  • voting:
    • quorum: 10
  • 18 + 1 abstain

• big give sign up

  • campus fundraising campaign
  • due date for signing up this friday [finwan]
  • second week of march?

• GM planning

  • will talk to internal

• [lukepeters]: open house bingo - ticket in RT

  • [jaysa]: do we want to provide tote bags to the SU as event prizes
  • voting to donate 5 tote bags for the bingo:
    • 16 y, 1 STRONG n
  • lukepeters will follow up

• we should get more tote bags

• jingwenyang plz follow up on the shirts
  • something going on with the PR

opstaff

• who is doing technical opstaff again?
  • staff hours on website
  • application form?
• RT#15461: someone applied in spring and still looking to interview..? we finished hiring right lol
• RT#15448: spring 2026 open house?
  • have already replied to everyone who filled out the hiring form
  • jaysa already responded to them
• still working on schedule
• hired 2 new OAs
• will open next Monday
• hopefully color printing works, can talk to SMs
• need to train people to use BoD notes

rebuild

• 2 choices for DNS from Kellsie: infoblox vs delegate studentorg.be to our nameservers
• studentorg.be solely used by the ocf, but we don't have control over these subdomains so we need to contact hostmaster to set up DNS records
  • takes 2 weeks
• we should manage it ourselves, maybe automate the process
• Kellsie is on board, however she still needs to talk to management

site

• color printer status?
  • will check after bod

voting for bod

• cabinet are automatically BoD members
• other people need to be elected as BoD members, needs to meet quorum
• even if you were on BoD previously you still need to be re-ëlected

• Quorum: 6

• sbwilliams: i'm one of the two SMs :) plz talk to me if you have questions

• rsang: prev ficomm head, now co-GM
• storce: storce, co-gm, this is my 5th sem at berkeley, second time as gm, sm last semester
• jaysa: 8th sem at ocf, co-sm, have previously done decal, ficomm, gm, internal, etc. etc. you can ask me about anything! contact@jaysa[dot]net
• msonmez: one of the internal heads, last sem as one of the mkting heads, main contribution last sem was the retreat, did tabling, helped out with logistics stuff, etc. 3rd semester?
• joiew: 4th sem at ocf, 3rd sem as internal head, you can ask me stuff, i guess, i guess i'm not even gonna say anything
• finwan: ficomm head this sem as well as previous sem, if you have funding/money/finance related questions plz ask me!
• jingwenyang: been here ???? semesters, i draw
• erdaifuu: co-decal head for a while now, been here 4 sems
• sawansri: decal head for a while now, i do decal stuff

voting

• knivesng: 4th sem, 3 sems on opstaff and i'm back. ocf is cool and i want to help run the ocf in non-opstaff ways
  • unanimous
• lukepeters: decal head, gm, internal, etc. etc. advisory capacity, projects? i have 2 foxes
  • unanimous
• rjz: i can help out with incidents and stuff
  • 1 abstain
• danliu: 2nd real semester here, hoping to contribute to some technical projects
  • [storce]: can you tell us a bit more?
  • worked on 2024 jukebox
• chamburr: 2nd semester here, i'll help out with technical stuff
  • [jaysa, sbwilliams]: helped debug death
  • [sawansri]: helped debug printing during finals week
  • [jaysa]: worked on new-new-kube
• vqbc: 4th sem, over the last semester i helped with cleaning up stuff and did PRs, i like the ocf, would like to contribute more, wasn't bod last semester but frequently attended as guest, want to come to ALL the bod meetings
  • did not reach quorum
• michaelzls: been here for a few months, hoping to help out more with technical stuff, can do nix and container stuff incl. lower level stuff, have a to-do list w/r/t infra
  • quorum reached
• blakeh - opstaff, joined bod at the end of last semester, worked on color printing and fixed printing issues incl. print jobs ending up as A5, hoping to contribute more this year
• ncostello: was one of the internal heads last semester, did some work on the decal in the past, been here 5-6 semesters, have been involved with the admin side of the ocf for a long time, want to continue to help
  • jaysa: he won the ricing competition
• [storce]: you can always request to be added afterwards
• joewang(2): lol

decal

• calling for facilitators
• also wants graders

marketing

• RFP, tell jingwen
• 1 sticker for calapalooza
• will talk about stickers after BoD