Board of Directors Meeting

Attendance: - [x] msonmez - [x] rsang - [x] elenah - [x] sbwilliams

• [x] ericgu
• [x] joiew
• [ ] lafer
• [ ] erdaifuu
• [x] finwan

• [ ] lukegon

• [ ] racheyangg

• [x] rschuetz
• [x] lukepeters
• [x] vqbc
• [x] michaelzls

Guests: - studentkrisk - nidhiim - jerrywang

Quorum for this meeting is 7

Meeting Started at 18:13

administrivia

• I heard we were buying new furtiture
  • michaelzls: what was opposition to couch?
    • don't want people to lay down
      • can discourage during lab hours
      • will put up a sign saying disallowed
    • elenah: better usage of space
    • vqbc: compromise:
      • loveseat + keep two green chairs
      • small enough to discourage people from sleeping
      • still more comfortable
      • having a couch encourages staff to be there :D
      • equivalent space usage to green chairs
    • msonmez: set aside budget?
      • vqbc: proposed draft in #administrivia
        • finwan: quote?
        • $1400; includes:
          • couch
          • long rectangular coffee table; 2x4 ft
            • 16in tall
          • end table; 2x2 ft
          • new table next to opstaff desk; can put water heater, snacks, etc.
            • just above height of current opstaff desk
        • thoughts?
          • michaelzls:
            • where do we put replaced green chairs?
            • concerned about compactness; wide
            • vqbc: can put at wooden tables
          • generally, positive response
    • cleanliness?
      • vqbc:
        • couch will be more heavily used; however, loveseat is smaller, so less difference from normal seat
        • found one with polyurethane covers, so easy to remove and wash
  • elenah: replace supply table?
    • vqbc: will look into; will make sure to measure such that doesn't hit server room door
    • michaelzls: choose non-porous material to prevent liquids soaking
    • vqbc: after further research:
      • adils desk; $80
      • potentially not sturdy
      • most economical
      • inch shorter, less tripping
    • msonmez: give us a couple potential options
  • vqbc: can buy by next BoD
  • sbwilliams: can defer supply table to next BoD, so we can confirm it will be of correct size
  • could vote on other things in $1400 now; however, shipping will be cheaper if we get all at once, so defer all to next BoD
  • water heater???
    • essentially come to concensus

operations

• stapler crisis pt 2
  • elenah: staplers are fine, it's a user issue
  • rschuetz: how much to put stapler module in printers?
    • michaelzls: more jamming issues
  • lukepeters: automatic staplers?
    • elenah: issues of saftey
      • michaelzls: add plastic guard around blade parts
        • we had some somewhere; will look in storage room
    • lukepeters: will look into
  • joiew: on opstaff shift, how often do staplers jam?
    • elenah: about once a shift, but so much easier to unjam

internal

• hey buddy wheres my tech talk
  • sent out message just now
  • will be on typical wednesday, most likely
• hack day?
  • rschuetz: did not work last time
    • potentially because of bart anime thing?
    • regardless, need people to commit to teaching new staff
    • 2PM onwards, saturday
• halloween social??
  • costumes??

finance

• Can we get more manilla folders and 1/4 heavy duty staplers
  • will place PRs for this
• finwan: pencils arrived; will pick them up
• finwan: got reply that the rollover was not meant to rollover :(
  • do not touch that money
• finwan: placed PRs for printer screen + paper
• finwan: will talk with andi about furnature options

decal

• how lecture this week fellas
  • unknown

design

• they keep ghosting me bro (specifically about the shirts)
• vqbc: angelawuski not able to make it, but willing to design many items
  • suggested stickers, flyers, merch
  • will talk about next BoD

rebuild

• so uh whats up fellas
• elenah: figured out why printers werent working with new devhost:
  • multiple menus, one of which goes before the firewall
    • made it so that koi never worked
    • will clear it so that the default option is open connection
  • explains a lot of things
    • why ocfstats didn't work for printing
• elenah: reason we are buying new screen:
  • you can just pop the screens off, just need to unscrew the grounding cable
  • so, we just buy new screen so that we no longer have broken screen
• elenah: printlist is very dead and should not be revived
  • redis is no longer used for printing, so if printlist is recreated, it should be in a very different form
• elenah: we should move bestdocs to kubernetes, was planning on looking into
• sbwilliams: broke networking for a bit, fixed it
  • don't be afraid to break things if you can fix it
• rschuetz: anyone have experience writing github actions?
  • want automatic cherrypicking of PRs to staging branch in flux so that it is automatically tested in staging cluster
  • explained in an issue on ocf/flux
  • currently, staging cluster is operational in this way, but manual
• msonmez:
  • AI policy status?
    • sbwilliams: not written yet, but fairly finalized
  • able to integrate new people, anyone promising?
    • elenah: definitely already people integrated, very cool!
• sbwilliams: made a bunch of kubernetes issues
• elenah: please add docs for what was done to wordpress yesterday
  • vqbc: would rather have devlog style docs than no docs at all
  • sbwilliams: don't want to do that because don't know what would be useful to other people + don't want people to run bad commands
  • michaelzls: better to just not give people permissions

Meeting Adjourned at 19:09

Notetaker: studentkrisk