Board of Directors Meeting

Attendance: - [x] msonmez - [x] rsang - [x] blakeh - [x] sbwilliams

• [x] ericgu
• [x] joiew
• [ ] lafer
• [x] erdaifu
• [x] finwan
• [x] lukegon

• [x] rschuetz

• [x] racheyangg

• [x] lukepeters
• [x] vqbc
• [x] michaelzls

Guests: - studentkrisk - angelawuuski - amuamuamu - jerrywang - sohcato - nidhiim

Quorum for this meeting is 7

Meeting Started at 18:11

administrivia

• sbwilliams:
  • will try to get XCF (experimental computing facility) google workspace
  • xcf ip space, but the eecs deparment is the administrator for that
  • want to reallocate
  • should preserve their history
  • trying to find info from BoD notes on data center, how we can access it
  • got approval to have after hours
  • removed others from the list, so we can add more in the future
  • add documentation
  • may or may not be getting billed
  • there is a monthly charge for rack usage, if we want to put more servers there
    • try and get a grant/fee, as it would be a major expense
  • good idea to move to data centers; better uptime, etc.
  • talk to people about getting authority over the studentorg namespace
  • backlog of rt tickets, maybe find a second technical opstaff
  • want more than one ethernet port in the server room, ideally 10 gig
  • last time they gave us a price for replacing the switch
  • other port in the server room is a telephone cable
  • planning to have backups here and at Earl Warren, ideally have another data center
  • only other data center can think of is the soda datacenter, which they probably wont let us use
  • networking confusing in Earl Warren data center
  • some issues with firewalling
  • likely not on our end
  • want to request a private address space, for things like IPMI
    • frees up /24 for other things
  • on the spreadsheet, decal vms are said to be on a /24, but they are only on ipv6, so we have a free block
• provide more public services to campus?
  • voted on the whiteboard
  • hot water??
  • michaelzls: if we do this, we need to update closing policies for cleaning
  • less harsh overhead lighting
  • more places to sit
  • couch?
    • will be annoying to clean
    • very mixed opinions on the green couches
  • nicer chairs (current green couches aren't the best)
  • beanbag?
    • joiew: someone will break it
  • michaelzls: replace the white wobbly tables
  • clean storage room
  • door needs to be fixed; issue with accessibility
  • need to talk to SUFMO
• rsang/blakeh: SUFMO wants us to take down blinds as well
  • currently very badly attached, via combination of epoxy and tape
  • they said they would give us shades, but buerocracy
  • SUFMO might have even put up the blinds
  • we are not allowed to alter the room; violates SUFMO policy
• SLA with SUFMO
• rsang: ASUC wants us to talk to chartered program organization / ASUC senate, will put a day for it
  • talk about it next BoD

operations

• blakeh:
  • printing good now yay :)
  • updated printing processing to go locally on computers
  • processing issues solved
  • nixpkgs changes were made, will use to further modify clientside printing
    • not autoclearing configs
  • overall, new system works well
  • redesigning, new features coming
  • hopefully more realiable
  • new staplers not working
  • many people very confused, they don't look like staples
  • many signs put up to explain stapler conundrum
  • still frequent jams, but unjamming process is quick enough
  • overall improvement
  • most issues are user error
  • out of paperclips
  • out of paperclips
  • some features for stapling in the printer? will look into, maybe not actually useful
  • even more printing, going through paper much quicker
  • shipment came today
  • first opstaff meeting monday
  • desk organized?? more likely than you think
• michaelzls: want to make opstaff closing procedure more formal and actually implemented
  • especially stuff not plugged in, could be easily fixed by putting that in a closing procedure
  • will have a script that checks every computer for peripherals
  • blakeh: haven't seen peripheral issues very often, just people shutting down computers
  • michaelzls: seen twice this week
  • rsang: cable locks
  • blakeh: start with closing procedure: look around to see if anything is off, put chairs back
  • be more aggressive on telling people to leave to have time to do closing procedure
  • sbwilliams: have a grace period where no one can come in, but can still stay inside until closing
  • probably better to do do at morning shift; issues with decal, socials, GMs
  • need to formalize procedure

internal

• joiew:
• hackday this saturday?
  • 2 PM onwards
  • bart anime convention is on the same day
  • snacks!!!
• GM: less informal? we might end slides by now
  • buy pizza
  • rschuetz: given climate issues, we should not buy meat
    • no vegan options! bad
    • people can buy their own meat!!
  • joiew: will be more mindful of dietary options; halal, vegan, allergies, etc.
  • lukepeters: asuc has policy for this, should probably consider as a guideline
• rsang: projects?
  • sbwilliams: there are things to do, but they need a lot of context
  • it's good for people to fail because they learn how the ocf works
• tech talk?
  • yes
• socials
  • on fridays before hack day, we can have informal social
  • ericgu: minecraft lan party, slideshow night
• sbwilliams: need to add rschuetz to bod
  • does a lot of work, obviously important
  • lukepeters: i second this nomination
  • passed with 13 aye, 0 abstain, 0 nay

finance

• Paper has been ordered, arrived today. Staple removers arriving today.
• Will send Jane Street email tonight.
• CACSSF disbursed today
• opstaff can now be paid
• extra 6k that is not accounted for
• vqbc: should have more detailed accounting for specific expenses
• not in a saving money sense, but to show ASUC how much money we actually need and where it's going
• will show them that there is a reason for the change in amount of money we spend annually
• good explanation for why we aren't using our entire allocation
• having a detalied list shows them that we need more funding for specific reasons
• can use to show that we have to use misc
• michaelzls:
• lot of stuff from last semester have not been bought yet, will buy this sem
  • rack rails, power supplies, colour calibrator, vacuum
  • mice
  • rsang: disagree with buying new mice, can just clean them
  • michaelzls: missing the point, these will permanently be better
• rschuetz: hard drives not purchased yet
• ericgu: thought we were only doing food for first two GMs, are we not doing that?
• rsang: discuss and bring to next BoD

decal

• erdaifu:
• 33 people came last lecture
• lab1 graded
• VMs being set up, will be out soon
  • michaelzls: need more space?
  • erdaifu: yes

design

• nothing of note

rebuild

• sbwilliams:
• github.com/ocf/ocf is a repo that just has a lot of issues. this allows for issues that span multiple repos
  • nice to have a centralised place
  • don't need to use BoD time as much, can communicate on there
• various serverwork done
  • bedbugs had a cover put on, turned into kubernetes worker node
  • pandemic turned off + raided for disks
  • had 6 disks formmated with LVM, two disks that weren't, in RAID1 configuration
• lot of kubernetes work being done to move off transpire
  • should talk to sbwilliams if trying to deploy something new on kube
• apphosting and webhosting being worked on
  • very happy to help if you ask!!!
• fallingrocks (mirror server) went down because power supply failed
  • fixed quickly
• blakeh: updates on things i am working on in operations
• rschuetz: nameserver will be migrated to nixos soon
• little worried about letsencypt, difficult to test

Meeting Adjourned at 19:27

Notetaker: studentkrisk