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2026 10 14

Board of Directors Meeting

Attendance: - [x] msonmez - [x] rsang - [x] elenah - [x] sbwilliams

  • [x] ericgu
  • [x] joiew
  • [x] lafer
  • [ ] erdaifuu
  • [x] finwan

  • [x] lukegon

  • [x] racheyangg

  • [x] rschuetz
  • [x] lukepeters
  • [x] vqbc
  • [x] michaelzls

Guests: angelawuuski nidhiim amuamuamu patricklau

Quorum for this meeting is 8

Meeting Started at 18:20

administrivia§

  • HKN requesting to book lab for Sunday, 11/8 12-3:30pm for EECS Day event for high school students
    • lafer: works for opstaff
    • Voting to approve this booking. 10 approve, 1 abstain. Motion passed
  • rsang: elenah, how easily can we request stripe portal from lauren?
    • elenah: I imagine stripe will take a while, can push to get that done whenever
    • rsang: can book meeting with lauren this week and will update you about stripe portal
    • elenah: basic version of RSO printing should be fairly easily implementable
  • rsang: told SUFMO to come into the lab for cleaning ideally Thursday evenings or Sunday, TBD
    • michaelzls: can this be regular? scope?
    • mop floors, wipe down desks, peripherals, deep clean chairs with a steam cleaner (like last time)
    • rsang: still haven't gotten back to me about toner/e-waste
    • cleaners > e-wasters
    • rsang: lukepeters: can you go to home depot or staples for e-waste...
      • lukepeters: sure probably
      • car
      • one car full
      • 12 boxes, etc.
      • there are no foxes in the boxes
    • rschuetz: or bike to staples? hmm.... nvm it's six bike rides
    • lukepeters: remind me about it please
  • michaelzls: btw also need to order the approved GPUs
    • rsang: just do the thing but ideally instantcard
    • rschuetz: can handle the GPUs. Will submit reimbursements in a timely manner.
    • the more we wait the more $$$ it costs :(
    • finwan: unfortunate reality

operations§

  • lafer: elena was saying the ELECTRIC STAPLER will arrive soon
    • finwan: field trip after bod to pick up ELECTRIC STAPLER
    • elenah: is disappointed to miss the ELECTRIC STAPLER
  • everything else is good, other than the staplers
  • a lot of people have the issue with the Duo bypass codes
    • rsang: unfortunately campus IT issue
    • lukepeters: maybe because people have passkeys in iCloud or similar and no other method
    • elenah: I could only set up a passkey if I also set up an app
      • now I only have a security key. But I recall that I had to get the app initially
      • lukepeters: I was able to set up solely a security key
      • elenah: weirdly happens in waves
      • seems unlikely this is an IP blocking issue since it affects multiple PCs at a time
      • rschuetz: iCloud Firefox extension: maybe?
      • elenah: message is like "contact your IT admin to get a code"
      • michaelzls: I use bitwarden... seems to work on most computers
      • elenah: michaelzls and I have used bitwarden passkeys on lab PCs many times and they work great
      • elenah: maybe we should contact IT if this is a Duo side issue?
        • lukepeters: next time, try getting an IT admin code from https://bpr.calnet.berkeley.edu/account-manager/
      • michaelzls: I log into berkeley Duo regularly with a physical security key
        • elenah: 99% of people are fine without a key on their own devices, they usually use the app on their phone
        • this is a slightly uncommon issue, but with different people
        • lukepeters: I suspect it's correlated with what types of devices they have enrolled in Duo
        • elenah: TOTP from the duo app does NOT work for these people
          • rschuetz: HOTP, not TOTP, but it relies on the number of times you generate a code
          • elenah: pretty sure DUo is timed
          • lukepeters: also pretty sure it's timed, but it's proprietary to their app
      • rsang, lukepeters: we'll try to notice these things and report them at next opstaff meeting
      • vqbc: anyone else with access to a car
        • michaelzls: yes but far away
      • rsang: we'll just try to get rid of fifteen toners...

internal§

- joiew: we decided to first talk with finance about Round1 allocation: $12/person. Sunday, October 25, before Halloween
    - accounting for transportation, Round1 cards, etc
    - michaelzls: what is a Round1 card?
        - joiew, ericgu, lukepeters, rsang: a smartcard that lets you pay with preloaded money
        - angelawuuski: isn't the minimum $20? or $10?
        - ericgu: let's double check, and see how many people already have cards
    - how do we deal with invitations?
        - rsang: sadly cannot give $10 to everyone in the OCF (the largest student group on campus)
        - finwan, joiew: cap and give excess funds outside of bod
        - rsang: no cap, just bod
            - ericgu: we should probably not pay a subsidy of 20 per person if it is that high
        - *there is discussion of a giant ocf master card and marginal rates*
- joiew: awesome. epic. is hack day unreal because everyone is sick
    - TIO (intermission orchestra) concert this weekend, pull up. 8pm. First Congregational Church, Berkeley
- joiew, ericgu: six people for tech talks! working on scheduling
    - yk how we're trying to space out socials and hack day? also space out tech talks?
    - rsang: likely unnecessary because audience is not going to be too influenced

finance§

  • finwan: toner likely arrived on Monday. (yes)
    • paper, battery, ELECTRIC STAPLER
    • monitors. I mean, tablets. Wacom Intuos S is $40
    • michaelzls: support Intuos lukepeters: agree
    • get the Intuos medium/small, not the pro
      • jingwenyang: yeah don't get the cheap brands
      • ok with small wacoms, maybe also get a medium knockoff tablet since wacom will be prohibitively expensive
    • michaelzls: refurbished medium or large wacom?
      • rschuetz, rsang: just replace pen nibs
    • finwan: Plan is to get 2 small, 1 medium
  • michaelzls, finwan, lukepeters, rsang: MONITORS. I, michael, decided on specs. IPS for anti burnin, >= 120 Hz, ideally DCIP3, 1440p. Minimum
    • dell monitors seem fine. if you want 4K it gets expensive
    • finwan: last time 4K was $850.
      • steep
    • michaelzls; I tihnk there are better 4k monitors available
    • elenah: issue with scaling on current 1080p monitors
    • rsang: 1440p is... fine.
    • michaelzls: 4k is nice but would really want 1440p figure out budget, I have contenders;
    • lukepeters: I have a contender that I just told michael abt.
      • (basically they just quoted me)
      • okay michael did also have an option: Dell S2725QS. Main problem is it's sRGB. $279
      • BUT. lukepeters: I have something else.
        • colour accuracy, hmmm. (colour monkey is pending)
        • lukepeters; not blocking purchases. can calibrate later lukepeters: my option is ASUS XG27UCS. 399. Basically it's michael's option but it's DCIP3 :p
        • elenah: still not sure about need for 4K
          • michaelzls: most of our 4k monitors are compromised in some way (refresh rate, etc)
          • be cool to find something better
          • yes we can find something better
          • pushed to next week
  • rschuetz: graphics card allocation last spring was 9 cards at $799 each. Can we allocate $850 per card as breathing room given inflation?
    • Radeon Rx9070xt
    • rsang: how many
    • rschuetz: 9 cards?
      • finwan: we already have 6 out of 9. so just 3 more.
    • Voting for 3 cards, total $2550 + tax. 14 approve this measure. 1 abstain, 0 oppose. Motion passed.

decal§

  • lukegon: decal went well yesterday with 24 students attending. Most labs are graded and I tihnk carl/erdaifuu is getting IPv4 on VMs for github support. Seems to be going smoothly!
  • rsang: voting item for next semester?
    • lukegon: uncapping enrollment and offering virtual curricula. still need to hash out plans with carl.
    • rsang: in past, people have just chat all lecture when grading was lenient
    • lukegon: people seem very focused this semester. I think we can manage
      • rsang: sounds good. just need to get logistics sorted. We have a webcam/recorder dating from COVID.

design§

  • jingwenyang: TOUHOU club is real
    • ask jingwen for discord invite
    • check #off-topic
  • angelawuuski: want to redraw login screen
    • andi's concept: waddles as a bridge troll
    • michaelzls: we should also incorporate the text fields into the design
    • vqbc: to clarify this is for keycloak SSO
    • rsang: go ham, post drafts in discord

rebuild§

  • michaelzls: GitHub project board. ocf.io/gh/ocf/issues. Go ham or add stuff when you have ideas
  • rsang: any other rebuild comments? no? ending meeting
    • people need to go
  • michaelzls: (stalling) I mean there's nothing bod-worthy.
  • Thanks michaelzls elenah sbwilliams

Meeting Adjourned at 19:14

Notetaker: lukepeters