Board of Directors Meeting

Attendance: msonmez - [x] rsang - [x] sbwilliams - [x] blakeh - [x]

joiew - [x] erdaifuu - [x] finwan - [x] lukegon lafer ericgu

Guests: michaelzls lukepeters rschuetz vqbc Elias Fretwell racheyangg rle iancheung amuamuamu ethanhu

• returned to BoD

started: 18:38

voting for bod

• rsang: We need to vote directors back into bod
• starting with previous directors from last semester going in a circle
  • Voting in: michaelzls, lukepeters, vqbc, racheyangg
  • 10 for, 0 abstain, 0 oppose.
• rsang: new bod members: next week
  • sbwilliams: officially, new members need to be nominated, ideally should point to a few contributions to be on bod. Everyone is welcome to contribute

voting

• rsang: Can we validate SWE++ reservation for Sat 9/8 and beyond (Saturdays 9am-noon)
  • sbwilliams: same as for years and years ago
  • Voting for children to code in the OCF: 16 for, 0 abstain, 0 oppose.
• ethanhu: sufmo/event insurance requirements?
  • rsang, sbwilliams: just need to notify andy, give them any requested info
  • also speaking of which, nix meetups, 6-11 first Fridays of month
  • lukepeters: ummm sufmo closes SU at 10 this year? >:(
    • (general chaos ensues)
    • rsang: well we already got confirmation for 11pm nix. Cool!
  • Voting for nix meetups: 15 for, 1 abstain, 0 oppose.

administrivia

• Sign up for tabling for Calapalooza!!
• joiew: want to fill in for time slots left over
  • usually we allocate $100 to internal for weekly snacks
  • (i do the receipts, if i forget i pay)
  • sbwilliams: low enough threshold to just ask ficomm to auto-approve
• tldr: help us table at Calapalooza, TOMORROW.
• sbwilliams: I am currently the only signatory.
  • please do your signatory. you know who you are.

opstaff

• Opening next week, how we doing on supplies
• lafer: training went well! we just need more paper, staplers, folders, gluesticks, toner, other supplies
• finwan: placed PR for those. We are out of colour toner
• blakeh: we have been on 3rd party toner for B&W printers and it's been fine
  • got a quote from a retailer, can follow up

rebuild

• Everything is burning help
  • sbwilliams, blakeh: everything is important and doesn't work (i.e. account creation)
  • nfs nix migration likely cause
  • not super easily foreseen, just complex
  • maybe we should have foreseen it, but :( the last month and a half... it'll get fixed
  • rsang, blakeh: printing works tho
    • lots of RT tickets, summer backlog + start of semester flood (incl. sorried RSOs)
      • sbwilliams: not blakeh's fault that their sites got compromised
• rsang: planning hackathon saturdays likely 1-6pm. Probably start in 2 weeks
• michaelzls, sbwilliams: (side convo about using GM*s to do tickets)
  • • GMs = general meetings, not general managers
• blakeh: slash printer, slash printing... printer (something about printers)
• rschuetz: create monitoring system/uptime bot for account creation?
• sbwilliams: motion for michaelzls: ragebait LLMs something

## site - Everything is burning part 2 (what on earth is site‽)

decal

• How we looking
• erdaifuu: infosesh next Tue/Thu, putting it on website and decal site
  • facilitators, sign up for your lectures! (decal grading channel)
  • thanks carl!

internal/external/other 'ternal

• joiew: how long is next bod gonna be?
  • rsang: phew, idk... should we move GMs* to a different day
  • vqbc: before bod?
  • sbwilliams: should have 1 hour bod/GM buffer
    • maybe start getting food for GMs as incentive
  • joiew: support 30 min buffer
  • michaelzls: we should not be moving rebuild to GMs, wasn't great last sem
    • sbwilliams, rsang: not ideal especially for first GMs, maybe extend bod while internal goes to get food?
    • (discussion of tradeoffs)

marketing

• Hoodie????
• Does anyone know if jingwen is still here? :\
• michaelzls: socks. SOCKS.
• Waddles: socks.

ended: 19:05

notetaker: lukepeters