Board of Directors Meeting

Attendance: - [x] msonmez - [x] rsang - [x] elenah - [ ] sbwilliams

• [ ] ericgu
• [x] joiew
• [x] lafer
• [x] erdaifuu
• [x] finwan

• [x] lukegon

• [x] racheyangg

• [x] rschuetz
• [x] lukepeters
• [x] vqbc
• [x] michaelzls

Guests: - studentkrisk - nidhiim - angelawuuski - jerrywang

Quorum for this meeting is 7

Meeting Started at 18:17

administrivia

• furniture
  • vqbc: come to conclusion about best furniture
    • last time, settled on table for hot water, tables to replace current circle tables, chairs
    • last week, we also wanted to figure out new supply table
      • neither ULine or ikea had very good supply tables
        • we have very specific dimensions that we need
        • no bigger than 20 inches deep; otherwise, conflicts with sever room
      • found one from home depot; posted link in #administrivia
      • $137, a little taller than current table, a little smaller, has shelf underneath
    • current suggested allocation: $1,550, including shipping
    • most of furniature is coming from uline, one from ikea, one from home depot
    • couldn't find better options to consolidate all from one place
    • many restaurant supply tables, but more expensive, on wheels, stainless steel; doesn't fit environment
    • also think it's a good idea to get self-healing mat for supply table
  • vote: 12 unanimous
• So abt having rsos pay for printing
  • rsang: currently, 60 cents per color page at creative lab (next door); we could undercut them by doing 50 cents
    • elenah: what printers do they use? we should figure this out before setting price
  • vqbc: we could offer a much lower cost; 3000 pages for 10% usage toner, so 30K pages for $600 (estimate)
    • if we assume this is accurate, 1K costs 20 dollars
    • we could set a reasonable price for 50 pages of $5 at the very worst
      • counting both toner and paper
      • rsang: sounds very reasonable!
    • math is in #administrivia
    • elenah: this would allow us to up regular quotas as well
  • vqbc: for regular user quota, can increase to 20 color pages
• Could also use as leverage for bringing back STF (student tech fee) fund with ASUC senators
• elenah: makes most sense to have them start at 0, then "refund" them pages as they pay
  • there is now a stripe minimum, so you can't buy a $3 pin because donation minimum is $5
• michaelzls: accept cash?
  • a lot of regulation to do so, i.e. safe box
• rsang: will defer to next BoD to get more member's inputs

operations

• ericgu: we should trial electric staplers as a possible long term solution for stapling
  • rsang: I will cry when it breaks bc our patrons have brain like berkeley
  • elenah: cheaper ones are so cheap ($50) that we don't have an excuse to not try
    • possibly just get one, and see how it goes?
    • current system is so bad, so even a potentially worse change is worth trying out
  • rsang: ok we will try it out
  • also found a $20 one
  • ideally uses staplers we already have
• lafer:

internal

• ericgu: 6 tech talk form responses, will begin scheduling over the course of this and next week
  • joiew:
    • talked to emma, maybe sometime in december?
• joiew: round1
  • maybe 24th of october?
    • would like to see how many people go before doing stipend
    • will send out form + talk to finance
      • form should include whether or not you plan on spending money
  • stonestown location
  • round1 is free as long as you don't do anything

finance

• are we in debt
• finwan:
  • $6000 taken out of account :(
  • rollover issue is solved
  • bought 6 black/white toners
    • 3 in stasis until 15th october
  • paper arrived this week
  • printer screen replacement coming today
    • ordered to finwan's place
  • monitor broke, so put on buy sheet; put 3 just to be safe
• elenah: jingwen said: what if we had loanable drawing tablets?
  • michaelzls: agreed
    • don't know if it will be a big purchase; only 3
    • won't get ones with screens, just basic wacom
    • wacom is expensive but the only one with good drivers
      • everything else is extremely finnicky
    • wired ones are so much cheaper
• michaelzls: for monitors: prefer 1440p 120hz over 4k 60hz
  • rsang: if you can find one
    • however, it is nice that they're all uniform
  • also would like color calibrator
• elenah: the graphics cards that jaysa bought were returned
  • we should count how many we have to see how many more we want
  • already approved to buy from last year, but should still have plan
  • do that after BoD
  • AMD 9700XT

decal

• how class go bro
• erdaifuu: decal is going good
  • 23 people attended
  • VMs have been working very well, working on setting up ipv4
  • some issues while accessing VMs while on campus VPN
    • elenah: make sure they're selecting the correct option
    • michaelzls: just give people an ssh command to copy and paste to ssh into carp

design

• i keep getting ghosted I honestly think my messages are getting sent to spam
• angelawuuski: i can design many things
  • michaelzls:
    • talk to jingwen
    • currently looking for redesign on login screen, poster for halloween, halloween lock screen, etc.
    • basically anything works

rebuild

• elenah: rewrote printhost again, works better now; haven't deployed it yet
  • need to test more
  • michaelzls: can you write test suite; better than doing manually, will be useful later
  • also can do nix tests
  • frusterating to develop because it is so integrated with every other service
• elenah: would also like to redo login screen
  • currently using a very old version of greeter theme
  • not worth trying to patch
  • could start over from scratch; if so, just do something new instead of trying to emulate old version
  • a lot of strange things, some unintuitive UI
  • michaelzls: interesting thing about greetd is that you can literally use any sort of thing as the frontend
• rschuetz: issues with smokey today?
  • will eventually deploy that config onto all computers
  • elenah: seemingly fine Meeting Adjourned at 19:06

Notetaker: studentkrisk